Admin and Facility Manager

Role Overview:

We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration.

Key Responsibilities

Facility & Infrastructure Management

• Oversee utilities (electricity, water supply, AC’s, water purifiers, pest control, etc.).
• Manage AMCs for equipment (AC, water purifier, etc.).
• Supervise repairs, maintenance, and vendor coordination.
• Conduct housekeeping and cleaning audits to maintain hygiene standards.

Administration & Workplace Support

• Manage printing, paperwork, and official documentation.
• Arrange guest/customer needs including stay, snacks, and basic hospitality.
• Supervise ACU team and maintain checklists for daily tasks.

IT & Asset Management

• Manage IT assets (allocation, maintenance, tracking).
• Maintain and audit other company assets.
• Coordinate with IT vendors for troubleshooting and upgrades.

Procurement & Vendor Management

• Handle end-to-end procurement and purchase processes.
• Manage vendor relationships, contracts, and negotiations.
• Track renewals of AMCs, service agreements, and procurement needs

Inventory Management

• Maintain stock of consumables, merchandise, aftercare, and studio essentials.
• Track inward/outward movement of materials across studios.
• Conduct periodic inventory audits (monthly/quarterly).
• Prevent stock-outs through timely procurement and forecasting.
• Coordinate with finance for reconciliation of stock and purchases.

HR & Travel Support

• Provide admin support during employee onboarding.
• Manage bookings for travel tickets, hotels, and related logistics

Requirements

• B.Com/BBA with 5+ years of experience in administration or facilities management.
• Strong knowledge of vendor management, procurement, and AMC handling.
• Familiarity with asset management practices.
• Excellent communication, negotiation, and multitasking skills.
• Proficiency in Google Workspace, and MS Office. Strong problem-solving skills with the ability to manage multiple priorities