Accounts and Admin

Role Overview

The Accounts & Admin Executive at Adiuvo will support day-to-day financial operations and ensure smooth administrative functioning across the organization. This role requires a detail-oriented, organized, and proactive individual capable of managing accounting tasks, documentation, vendor coordination, and general office administration.

Key Responsibilities

Accounts Responsibilities

• Manage daily accounting entries (sales, purchases, payments, receipts, journals).
• Maintain and reconcile general ledgers, bank accounts, and petty cash.
• Prepare GST working, TDS working, and support monthly/quarterly statutory filings.
• Assist in payroll processing, attendance reconciliation, and employee reimbursement checks.
• Coordinate with auditors for monthly/annual closing activities.
• Track payables and receivables; follow up with vendors and customers.
• Prepare invoices, delivery challans, and maintain all financial documentation.
• Maintain asset register, depreciation schedules, and inventory accounting.

Administrative Responsibilities

• Oversee office administration, including facility management, supplies, and maintenance.
• Manage documentation, filing systems, and ensure orderly storage of company records.
• Support HR with onboarding, documentation, ID cards, and attendance system management.
• Coordinate travel arrangements, meetings, and internal events.
• Handle vendor management — negotiation, service coordination, and contract tracking.
• Support compliance tasks such as renewals, certifications, regulatory documentation, etc.
• Assist leadership team with reporting, MIS updates, and communication requirements.

Skills & Competencies

• Strong knowledge of accounting principles and GST/TDS basics.
• Proficiency in Tally ERP / Zoho Books / QuickBooks (mention your system).
• Good working knowledge of MS Excel, MS Office, and Google Workspace.
• Strong communication and interpersonal skills.
• High level of integrity, confidentiality, and attention to detail.
• Ability to multitask, prioritize, and manage time effectively.

Qualifications

• Bachelor’s degree in Commerce, Accounting, Finance, or related field.
• 2–5 years of experience in accounts and administration (preferred).
• Experience in manufacturing or medical device industry is an added advantage.

Reporting To

• Finance Manager / Operations Head / Admin Lead (customize as needed)

Compensation

• As per industry standards and experience.