Accountant

Reporting To: General Manager / Proprietor Location: Factory – Bhosari, Pune Role SummaryThe Accountant cum Dispatch In-Charge is responsible for day-to-day accounting activities, billing, statutory compliance support, and end-to-end dispatch coordination to ensure timely invoicing and material movement aligned with customer PO requirements. This role is critical in maintaining financial accuracy, dispatch discipline, and customer satisfaction. Key Responsibilities1. Accounting & FinanceMaintain day-to-day accounting entries in Tally / ERP Record sales, purchase, expense, journal, and bank entries Prepare and reconcile bank statements Track receivables and payables Follow up on outstanding customer payments Maintain cash book and ledger balances Assist in monthly closing activities 2. Billing & GST ComplianceGenerate tax invoices strictly against approved Customer PO & Delivery Challan Ensure correct HSN codes, GST rates, and tax calculations Prepare E-invoices and E-way bills (where applicable) Support preparation of GSTR-1, GSTR-3B data Maintain proper invoice, challan, and GST records for audit 3. Dispatch & Logistics ManagementCoordinate with production, QC, and stores for dispatch readiness Prepare delivery challans, packing lists, and dispatch documents Ensure dispatch only after: QC clearance Approved invoice PO compliance Coordinate with transporters / courier services Track dispatched materials and maintain dispatch register Share dispatch details and proof of delivery with customers 4. Documentation & ControlMaintain organized records of: Invoices Delivery challans Transport LR copies Customer acknowledgements Ensure no billing without PO approval Support internal and external audits Maintain confidentiality of financial data 5. Coordination & ReportingCoordinate with: Production team Quality team Stores Management Submit daily / weekly reports on: Billing done Dispatch status Pending invoices Outstanding payments Required Skills & QualificationsEducational QualificationB.Com / M.Com / Diploma in Accounting or Finance Tally certification preferred Experience2–5 years experience in manufacturing industry accounting & dispatch Technical SkillsProficiency in Tally Prime / ERP Good knowledge of GST & invoicing MS Excel & basic documentation skills Behavioral SkillsHigh attention to detail Strong coordination and follow-up skills Ability to handle pressure during dispatch deadlines Honest, disciplined, and process-oriented Key Performance Indicators (KPIs)Zero billing without PO On-time dispatch accuracy GST compliance without penalties Timely invoicing and payment follow-ups Clean audit observations