Urgent _ Executive assistant To Director _ Nathupur Sonipat

Urgent _ Executive assistant To Director _ Nathupur Sonipat

Job Location - Nathupur Sonipat

Reporting to - Director

Role - Permanent

Key Responsibilities : -

• Analyze, manage and monitor a diverse range of correspondence and document Analyze, manage and monitor a diverse range of correspondence and documentation, including of a confidential and sensitive nature, bringing important issues to the Directors immediate attention.
• Draft notes and responses requiring research and an understanding of administrative, operational and programmed areas.
• Prepare and/or review and clear correspondence for the Directors signature, ensuring accuracy of information and compliance with applicable standards.
• Act as the point of contact among executives, employees, clients and other external Vendor
• Manage information flow in a timely and accurate manner
• Manage executives calendars and set up meetings (Online/Offline)
• Make travel and accommodation arrangements
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

• Time Management:

  Effectively allocating time to various tasks and projects.

• Prioritization:

  Identifying and focusing on the most important tasks first.

• Goal Setting:

  Defining clear objectives and creating plans to achieve them.

• Planning and Scheduling:

  Developing strategies and timelines for tasks and projects.

• Attention to Detail:

  Being meticulous and accurate in carrying out tasks.

• Delegation:

  Assigning tasks to others when appropriate.

• Communication:

  Clearly conveying information and instructions.

• Decision-Making:

  Making sound choices based on available information.

• Collaboration:

  Working effectively with others to achieve shared goals.

• Self-Motivation:

  Staying motivated and focused on achieving goals.