1463 Travel Management Jobs - Page 43

Job Title : Executive Assistant Location State : Haryana Location City : Gurgaon Experience Required : 5 to 6 Year(s) Shift: Day Shift Work Mode: Onsite Position Type: Contract Openings: 1 Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: CORE RESPONSIBILITIES Calendar Travel & Logistics Expenses Coverage Provide high-volume calendaring, travel, and expense support • Provide Admin services during designated support hours • Manage complex calendars for multiple clients in multiple locations • Schedule internal and external meetings for multiple clients • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses • Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination • Provide proactive time management recommendations to executives • Coordinate domestic and international travel arrangements via travel tool • Prepare and submit corporate card expense reports • Maintain program scope of support within agreed-upon service level agreements • Provide coverage support for fellow colleagues Qualifications: B.COM/ MBA/ BCA/ MCA/ B.TECH/ MCA How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration – Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook To qualify for the role, you must have Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

Role & responsibilities Oversee the day-to-day operations of the office, ensuring a clean, organized, and efficient workspace. Administrative support in managing schedules, appointments, and travel arrangements of local and foreign delegates. Ensure compliance with safety regulations of the facility. Assist in budget preparation and monitoring. Ensure compliance with company policies and legal regulations. Facilitate effective communication with leadership and serve as a point of contact for internal and external stakeholders. Grievance redressal Labour Liaisoning and Compliance Implement to the timeline and see that budget specified to the activity is not exceeded. Ensure participation from shopfloor employees in the events. Handling Security, housekeeping. Contingent Staff Management contacts/ agreement and time management Handling time and attendance for the employees. Support employee engagement activities at site.

Job description: Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Prepare (key) correspondence, reports and forms. 2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative. 3. Execute routine projects within general guidelines and instruction. 4. May provide workflow and problem-solving guidance to other administrative assistant levels. 5. Establish and maintain files and records. 6. Screen calls/voicemails and handle or route to appropriate people. 7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments. 8. Deal discreetly with confidential information. 9. Can make recommendations to management based on findings. 10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. High school diploma, or equivalent education and related training 2. Seven years of progressively more complex clerical experience 3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills 4. Exhibited ability to work independently 5. Ability to deal with complex situations which require sound judgment 6. Ability to operate office equipment (e.g. copier, fax) 7. Ability to endure light physical labor 8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products Preferred Qualifications: 1. Associates degree 2. Working knowledge of Microsoft Access and PowerPoint 3. Completion of certifications that are specific to industry Only Graduate should apply. Flexible to work in shifts. Both way cab facility is provided.

Role & responsibilities Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentation for the management. Answer and respond to phone calls, communicate messages and information to the executive. Prioritize emails and respond when necessary. Coordinate travel arrangements Maintain various records and documents for company executive. Preferred candidate profile Excellent communication skills (Verbal as well as written). Well-versed with MS-office (Excel, Word, PPT etc). Should be presentable, pro-active and go-getter.

Looking for an experienced EA with the capacity of managing Executive's calendar, meetings, visas, travel arrangements, office administration and office management etc. #9555302784 (WhatsApp) hr@dexgroup.com

Job Title: Business Executive Assistant Location: Chembur (Mumbai) Department: Executive Officer Type: [Full-Time - Work from Home] Experience - 0-4 Years (freshers will also be considered) Salary - 15-20k Office Time - 10-6 PM Work Mode - WFH opportunity..sometimes will ask to come to the office but very rarely. The majorly candidate has to do work from home. A laptop will be provided. should be well in english & hindi communication Job Summary: We are seeking a highly organized, proactive, and detail-oriented Business Executive Assistant to support our executive leadership. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, assist with communications, and act as a liaison both internally and externally. This role requires excellent management skills, the ability to anticipate needs, and the judgment to make sound decisions quickly. Key Responsibilities: Manage and maintain the executive's calendar, appointments, and travel arrangements. Coordinate meetings, prepare agendas, take minutes, and follow up on action items. Draft, review, and manage communications on behalf of the executive. Conduct research and prepare reports, presentations, and correspondence. Handle confidential information with a high level of discretion and professionalism. Organize and maintain filing systems, electronic Assist with special projects, reports, and events planning. Prioritize and manage multiple tasks, ensuring deadlines are met. Anticipate the executive's needs and proactively bring together appropriate people and resources. Coordinating with clients sending introductory mail Arranging product samples and keeping a track of the courier. Attending seminar and trade exhibition as and when required Mumbai out of station Sending bulk messaging through software important announcements or greetings. Required Skills and Qualifications :- Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Exceptional organizational, communication, and management skills. Proficient in Microsoft office Suite (Word, Excel, PowerPoint, Outlook) and other business software. Strong attention to detail and problem-solving skills. Ability to work independently and under pressure. Discretion and confidentiality are essential. Bachelors degree preferred (Business Administration, Communications, or related field).

Responsibilities: Manage facility operations: cleanliness, security, transportation Oversee guest houses & petty cash management Ensure compliance with industry standards Coordinate travel arrangements & canteen services Office cab/shuttle Food allowance Health insurance Provident fund

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration – Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook To qualify for the role, you must have Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

Travel Management Creating and executing an end-to-end strategy for travel and MICE. This includes receiving and understanding requirement from Internal customer and help formulate itinerary and travel plans. Identifying and negotiating for vendor requirement associated with travel Working with third party vendors (eg event and creative agencies and online platform providers) to create compelling event experiences. Prepare an updated Directory of Artists and their Managers contact details and pricing. Be representative of BAGIC and take part in RFP for Airlines along with HMA keeping BAGIC s interests secured. Thinking of ways to focus on cost saving on airline expenses Domestic/ International. Ensuring consistency to brand guidelines Designing recommendations for strategic approach, policies, budget, and creative direction of new events Working in close partnership with appointed agencies, and managing budgets, timelines, and project deliverables Should have strong knowledge of World s geography and destinations enabling him to suggest/ advise stakeholders on preparing relevant itinerary within budget. Ensuring insurance, legal, health, and safety obligations are adhered to Managing communications and promotional materials for special events Producing detailed proposals for events, eg, timelines, venues, suppliers, legal obligations, staffing, and budgets Ensure billings done by in-house Travel agency (HMA) is correct and NO overcharging/ erroneous billing takes place resulting in Audit Objection/s. Work closely with Procurement team and obtain all necessary approvals.

We are hiring Executive Secretary to MD for our client who is a Group of Companies with industries in nearly 10+ different Domains. Looking for an experienced consultant with less than 30 days' notice to join. salary is not a bar for the right candidate. Candidate must know Kannada language. Share your cv immediately to mail ID - sunil@poiesisintel.com Please find the detailed JD below. Key Responsibilities: Manage and maintain the MDs schedule, appointments, and travel arrangements. Handle confidential documents ensuring they remain secure. Screen and direct phone calls/emails; respond when appropriate. Draft, review, and edit correspondence, reports, and presentations. Coordinate meetings, including agenda preparation, minutes recording, and follow-ups. Liaise with internal departments, external stakeholders, and senior leadership on behalf of the MD. Conduct research and prepare briefing materials for meetings and presentations. Organize and maintain files and records, ensuring confidentiality. Assist in project coordination and tracking of deliverables Adding to this, Graduate degree is must. Certificate in Secretarial is added advantage. Age must be 45+ and experience must be 20+ Only Bangalore based candidate

Job Title: Technical Assistant Job Description The positions has overall responsibility for planning & preparations of projects & various analysis. To support & lead specific cross functional activities & assigned projects. Montor & follow up the execution of tasks with all functions as & when required. Job Responsibilities Responsibilities of this position include, but are not limited to, the following. 1. Acts as a central point of contact, ensuring clear and efficient communication between the Director and other departments, stakeholders, and external partners. 2. Organizing and prioritizing the Director's calendar to ensure important meetings and deadlines are met, which helps maintain operational flow 3. Coordinating and preparing for meetings, taking minutes, and following up on action items to ensure that meetings are productive and that decisions are implemented effectively 4. Assist in the coordination of technical projects 5. Prepare and maintain reports related to technical data & project documentation 6. Conduct research to support technical projects 7. Provide administrative support as & when required 8. Preparing presentations and project updates 9. Reviewing project costs and forecasts. 10. Maintaining and organizing confidential files and records 11. To maintain critical information and Data Analysis 12. To Co-Ordinate Organizational effectiveness and process improvement initiatives for reducing lead time for project execution. 13. To plan and prepare agenda/ minutes for various meetings in context to Directors office. 14. To organize and manage regular management meetings. Ensure participation in Meetings preparation and presentation for the same. 15. To prepare and manage plans for budgets and tracking of the expenses for Directors Office. 16. To collect data for various reports, compilation of data in pre & post meetings and distribution of same at appropriate levels. Background & Skills The ideal candidate possesses these skills. • Bachelors degree with Fluent English • A total of 5 years of work experience in Operations & Finance background. Candidates who are on career break with higher experience can also be considered. • Proven experience as a Technical Assistant or similar role • Understanding of technical aspects related to IT systems and software • Proficiency in MS Office and database software • Excellent organizational and multitasking skills • Ability to communicate effectively with both technical and non-technical staff • Strong problem-solving skills ADDITIONAL INFORMATION: • Analytical and Diagnostic Thinking • Attention to detail • Drive for results • Change and adaptability • Interpersonal skill • Strategic agility • Presentation skill

Job Description *Utilize appropriate logs and/or tracking software for all administrative support work *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle *Perform work in administrative support, including, but not limited to, senior executives calendar Management and scheduling meetings in different time zones, Travel planning and arrangements, prepare expense management reports on behalf of executives in accordance with the firm policy, managing end-to-end global senior leadership visits across Asia, booking meeting rooms, conference and seminar halls, event planning and miscellaneous administrative support *Use established procedures, standards and formats to complete administrative requests to client satisfaction *Communicate with team members, lead, supervisor or client on job or deadline concerns *Meet contracted deadlines for service delivery to our clients *Troubleshoot basic software or hardware problems Help to foster a proactive environment of continuous service enhancement and relationship building with the client Perform quality assurance on work of others, as requested Adhere to Williams Lea policies, in addition to client policies Use equipment and supplies in a cost-efficient manner Additional Job Description Job qualifications High school diploma or equivalent Minimum (3) years of administrative support experience preferably in a legal, banking or large corporate environment Skilled in the use MS Office software (Outlook, Word, Excel, PowerPoint); strong keyboarding and typing skills with excellent communication skills Familiar with other software programs for providing administrative support Strong attention to detail; able to work on multiple projects simultaneously Must have good organizational skills Must be able to meet deadlines and complete all projects in a timely manner Ability to handle sensitive and/or confidential documents and information Able to exercise good judgment to make decisions that conform to business needs and policy Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level Ability to maintain professional composure when working with immediate deadlines Ability to work both independently and collaboratively as part of a team Ability to work in a fast paced environment Ability to communicate professionally both verbally and in writing Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions Must be self-motivated with a positive attitude Proven customer service skills are required in order to create, maintain and enhance customer relationships

Hiring for Air India Freshers - 22.5 K In Hand + 3000 TA Exp. - 32 K In Hand 5 Days Working Free GDS/Amadeous Course Day Shifts for Female Any Experience can be hired Both Side Cabs Night allowance Virtual Interviews HR Sadhvi - 8447910644 Required Candidate profile Required Candidate profile - Graduation Mandatory - Fluent English - Open to relocate - GDS Knowledge Preferred

The opportunity Executive Assistant (EA) services are offered by the EA COE within the MBA service function (Global Delivery Services). The objective of this role is to oversee and manage the provision of Executive Assistant support (administrative and secretarial services) to allocated senior executives from a GDS location. The Senior Associate is required to lead a team of Executive Assistants, working in a remote team environment, to deliver EA support to their allocated Executives (Partners and Directors). Core EA deliverables include diary management, travel management, event and meeting management, expense management and processing, client relationship management and support, email management, CRM data management, expense management, timesheet management, tool support, and any other general EA support requirements that may arise on an as needs’ basis. The Senior Associate also will be managing some PPED’s too and ensure the above requests are taken care of. He/she should be willing to step in to ensure effective delivery of this support to customers as required, and to work in time zones suitable to the provision of this support to the client base. The Senior Associate will work closely and in collaboration with the (onshore) GDS Liaison Coordinator to ensure that all EA team members are appropriately skilled and able to meet the expectations of their allocated executives. Your key responsibilities The primary responsibility of this position is to work in a team environment to oversee and ensure the effective delivery of high-quality Executive Assistant (EA) support to identified/allocated executives, within the bounds of agreed and documented service levels as regards scope, quality, and timeliness. The Senior Associate will have responsibility for the effective delivery of EA support by him/her as well as the team including, but not limited to, the following core EA tasks: Meetings, Events, and Diary Management — manage internal and external appointments, Team meetings, client meetings, events, videoconferences, and online meetings inclusive of both ‘Outlook’ calendar logistics and the coordination of all associated facilities, equipment, catering, agendas, and the associated liaison with internal and external attendees and their respective EAs Travel Management – working with the relevant travel provider’ tools and services, manage all aspects of travel as required/directed by each executive, including booking and approvals, passport and visas, costs and itineraries (all per EY policy) Email Management — screening, actioning, alerting, filing, and deletion of email correspondence as required/directed by each executive Client Relationship Management – coordinating client visits, events, mailing lists and marketing data; establishing and maintaining relationships with relevant clients and their respective EAs as required/directed by each executive CRM System Management – supporting executives with pipeline management, opportunity administration and reporting, and contact and activity administration within the CRM/Interaction systems (per EY and service line policy) Expense Management – collation and processing of all reimbursable expenses on behalf of allocated executives, reconciliation, and provision of required information Timesheets – collate and enter weekly timesheet information as required/directed by each executive Other general administrative support — as required/directed by each executive, including (but not limited to) recording meeting minutes and actions, maintaining project information, recording learning/CPE hours, EY tool support and administration, data capture, processing and administration of business information, transcription of recorded meetings, ad-hoc service line specific tasks etc Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Extremely organized and enjoys administration Strong network coordination skills Comfortable using IT database systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Very good understanding of business functions and operations Must be able to work virtually, and independently Demonstrated ability in project planning & management Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Personal attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Proficient in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook and Lync To qualify for the role, you must have Bachelor’s degree or equivalent Good command over English (written & spoken) is mandatory Ideally, you’ll also have Min 6 to 8 years of work experience of which at least 3 years in a supervisory role At least a year of experience working in a team environment handling virtual secretarial services is preferred Open to work in shifts

What this job involves: Key Skills Calendar Management, Travel Management, Meeting & Events coordination, Time & Expense Submission, Other Administrative Support Prepare a range of non-routine correspondence according to company guidelines Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g.: contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Coordinate work with third-party suppliers - both internal and external - to address support needs and issues on behalf of the executive Arrange conference calls, video conferences or data conferences occasionally involving a global audience Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures). Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary Review and sort paper-based and electronic mail, identify action required and take action where appropriate Assist with miscellaneous complex administrative tasks (i.e., locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports) Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed Develop relationships with executives clients and their EA s Provide telephone support (i.e. Answer calls promptly and courteously). Act as executives representative to independently handle calls May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines. Maintain voicemail and email distribution lists Sound like you In this role, your key responsibilities will include: 2-3 years of experience in a EA role Be able to adapt to changes in business priorities IT & Microsoft office skills (Word, Excel, PowerPoint, Outlook). Strong interpersonal skills with confident to interact with people at senior levels Mastery of stakeholder's relationships and collaborative working with colleagues and peers of all levels. Proactive display initiative and work well under pressure Effective team player, flexible and with the ability to work independently Excellent written and verbal English Excellent organisational skills and ability to prioritize effectively High level of accuracy Excellent customer services skills Ability to independently solve problems and make recommendations. Sense of confidentiality, discretion Strong diary management (multiple diaries) Experience booking complex international travel Providing an advanced level of executive support to various executives with complex organizational responsibilities. Liaison between the executives and his/her organization. Independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment. Requires a good understanding of the executives organization, along with the business knowledge to communicate and work effectively with the executive s organization and clients.

Position: Executive Assistant Education: Bachelors and masters Location: Bangalore (Whitefield) Hybrid working Experienced practitioner with excellent communications skills, both written and verbal Calendar Management of the Leaders (HOD) Adept in handling day to day administrative activities in coordination with internal / external departments Guest & Visitor Management Travel Management – itinerary, settling bills and cash advance payments Expenses & Claims: Manage expense claims for Leaders Events – coordinating and organizing Team Gatherings and All Hands Meeting Ordering and maintenance equipment and facilities Working knowledge of MS Office (should have MS PPT, MS Excel skills) Communicating and liaising with internal and external stakeholders, On Job role - managing an extremely active calendar, helping to draft agendas and follow ups from important meetings, preparing correspondence and planning events. Managing administrative tasks such as: completing expense reports, data management, arranging travel, coordinating activities all while staying updated on changing priorities and events and adjusting accordingly Prioritization & setting up of meetings. On feet thinking in case of cancellation with short notice.

General Skills Required 1. Understanding of the travel industry 2. Good written and oral communication skills - Speak clearly and persuasively in positive or negative situations; gets clarification; respond to queries 3. Maintain record of communication with guests, vendors. 4. Good negotiation skills 5. Time management 6. Business acumen - understand implication of decisions, changes, learn about market and competition. 7. Good computer and social media skills Operations Role Requirement 1. Synthesise diverse information, understand itineraries, trip plans and prepare schedule of activities 2. Regular updating of schedules and activity chart. 3. Follow up with hotels / cab agencies etc to ensure timely deliveries (reconfirming hotel bookings, pick up timings etc) 4. Friendly follow up with guests for payments 5. Update the guests regarding the trip activities and plans 6. Coordinate with hotels / vendors for B2B rates (negotiate ), bookings 7. Maintain/update records of payments (guests, vendors, external). 8. Follow up with vendors for invoices , refunds and reconciling the records. 9. Maintain the database of vendors / rates etc. This is a role that requires commitment and engagement. The timings would depend on various trips happening at one point of time and hence the Operations executive will have to available based on trip/ customer requirements. Perks & Benefits Be able to travel as part of groups

Roles and Responsibilities Handle correspondence, emails, phone calls, and visitor coordination. Provide administrative support as needed. Support in prepare reports using Excel and PowerPoint. Coordinate logistics for events, conferences, and presentations. Manage executive calendars, schedule meetings, appointments, and travel arrangements. Desired Candidate Profile 3-8 years of experience as an Executive Assistant or similar role. Proficiency in Calendar Management (e.g. Google Calendar), MOM (Meeting Organization & Management), Presentation software (e.g. PowerPoint). Excellent communication skills with ability to handle confidential information discreetly.

Responsibilities: * Provide administrative support to senior leadership team * Coordinate meetings & travel arrangements * Ensure confidentiality at all times * Manage executive calendar using MS Office tools

Job Title: Spiritual Personal Director Location: Bangalore (Onsite) Reporting To: Founder / CEO Salary : 24 LPA & above (Salary not a constraint for the right candidate) Age Range: 35 to 40 Years Role Summary: We are seeking a Spiritual Personal Director, a unique blend of executive leadership and deep spiritual insight. This role demands a committed individual who can serve as a trusted advisor to the Founder while embodying spiritual values, maintaining confidentiality, and managing the organization and personal life of the Founder with discipline, grace, and presence. Key Responsibilities: * Serve as the right hand to the CEO in both professional and spiritual capacities. * Manage the Founders entire schedulepersonal, spiritual, and professional. * Handle executive communication: respond to emails, calls, and meeting coordination. * Travel planning and itinerary management for both work and spiritual retreats. * Uphold complete confidentiality, trust, and loyalty. * Lead and manage the Executive and Personal Care Teams (including EA, Driver, Cook, House Help). * Oversee petty cash, logistics, and resource allocation. * Act as an energetic bridge between the CEOs vision and the execution by the leadership team. Spiritual Alignment: * Be an anchor of the organizations spiritual vision * Support the Founder in reaching out to the world spiritually * Assist in content, talks, sessions, or retreats if required. * Guide others when appropriate, embodying humility and service-oriented leadership. Key Competencies: * Strong grounding in spiritual principles and practices * Leadership and team coordination abilities * calendar & time management skills * Business and spiritual acumenbalancing strategic thought with soulful presence * Clear, compassionate communication and presentation skills For quick response share your cv at hr-recruiter1@air.ind.in or whatsapp at 8083199828.

Job Description Executive Assistant to Director At Karyan, we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for Director, including agendas, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Required skills and qualifications Five or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Preferred skills and qualifications Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems **Males candidate preferred

3+ yrs Experience, Skillset- Calendar Management, Travel Management, MS office, Taking down MoMs. Shift Timings- (4:45 PM-1:15 AM), (8PM-4:30 AM)

Manage executive calendars schedule meetings, appointments, and travel arrangements Coordinate internal and external meetings, conferences, and events Act as the point of contact between executives, clients, and internal teams Prepare meeting agendas, take minutes, and follow up on action items Support with expense reports, timesheets, and invoice tracking Manage and organize emails, reports, and documentation Coordinate with HR department and all other department Set up conference calls and video conferences, reserve appropriate conference rooms Maintain and organize key documents, reports, and records for easy access and retrieval. Assist in the preparation of presentations and business reports .Role & responsibilities

About the job: Key responsibilities: 1. Handle travel-related customer queries over calls including reservations, cancellations, refunds, reissuance, partial exchanges, and schedule changes 2. Ensure high-quality service and customer satisfaction through effective communication Requirements: 1. Possess a minimum of 6 months of experience in travel processes using Amadeus or Sabre GDS 2. Demonstrate excellent English communication skills (Cluster 1 or 2 only - strict requirement) 3. Show comfort with 24x7 rotational shifts and rotational week offs 4. Reside within IBU transport boundaries (Thane region) Selection Process: 1. Appear for the HR Round 2. Attempt AMCAT Assessment 3. Complete Essay WriteX Test 4. Attend Final Operations Round Who can apply: Only those candidates can apply who: have minimum 1 years of experience Salary: ₹ 2,00,000 - 4,50,000 /year Experience: 1 year(s) Deadline: 2025-07-05 23:59:59 Other perks: 5 days a week, Cab/Transportation facility Skills required: Time Management, Problem Solving, Client Relationship Management (CRM), Customer Support and Travel Management Other Requirements: 1. Immediate joiners 2. Candidates with prior international travel customer service experience 3. Applicants from travel, hospitality, or airline backgrounds About Company: Wehire Talent Solutions is an HR recruitment company situated in Kandiwali West, Mumbai. We help candidates to help them find the ideal job.