Receptionist & Executive Assistant

Role Overview

Receptionist & Executive Assistant

Key Responsibilities

Reception & Front Office Management

• Serve as the first point of contact for visitors, clients, and employees.
• Manage the reception desk, answer incoming calls, and route them appropriately.
• Handle visitor management, including security sign-ins, hospitality, and meeting room coordination.
• Ensure reception area, meeting rooms, and common areas are well-presented and professional at all times.
• Coordinate couriers, mail distribution, and other office-related services.
  

Executive Assistant Responsibilities

• Provide comprehensive administrative support to senior leadership (calendar management, travel planning, meeting coordination).
• Draft, review, and manage correspondence, reports, and presentations on behalf of executives.
• Manage scheduling, prioritize appointments, and ensure leaders are well-prepared for meetings.
• Assist in confidential matters requiring discretion and sound judgment.
• Coordinate internal and external meetings, workshops, and events.
• Follow up on action items, project deadlines, and ensure timely completion.
  

General Administration Support

• Maintain office supplies, stationery, and vendor coordination as required.
• Assist with HR and administrative tasks, such as new employee onboarding support and record management.
• Support in organizing company events, employee engagement activities, and other cross-functional projects.
  

Qualifications & Skills

• Graduate in any discipline; certification/diploma in office administration is an advantage.
• 2-5 years of experience in a Receptionist / Executive Assistant / Administrative role.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High degree of professionalism, confidentiality, and interpersonal skills.
• Ability to work independently and under pressure in a fast-paced environment.
  

Key Competencies

• Professional presence and customer service orientation.
• Attention to detail with strong problem-solving ability.
• Adaptability and proactive attitude.
• Strong coordination and follow-up skills.
  

Why Join Us?

• Opportunity to work closely with senior leadership and gain valuable exposure.
• Be part of a professional, dynamic, and growing organization.
• A role that offers both front-facing responsibilities and executive-level learning.