Receptionist & Executive Assistant

We are looking for a dynamic and proactive Receptionist & Executive Assistant who can efficiently

manage front-desk responsibilities while providing comprehensive administrative support to senior

management. This is a multitasking role that requires excellent communication, organization, and

time-management skills, along with the ability to handle sensitive information with discretion.

Key Responsibilities:

Reception & Front Desk:

• Greet and assist visitors, clients, and vendors in a professional manner.

• Answer, screen, and direct incoming calls promptly.

• Maintain a neat and welcoming reception area.

• Handle incoming and outgoing mail and courier services.

• Maintain visitor logs and ensure guest protocols are followed.

Executive Assistance:

• Manage calendars, schedule meetings, and coordinate appointments for senior leadership.

• Prepare and edit correspondence, reports, and presentations.

• Organize and maintain files, records, and documentation.

• Handle travel arrangements, including flight bookings, accommodations, and itineraries.

• Track tasks, follow-ups, and ensure timely completion of assigned activities.

• Take minutes of meetings and circulate as required.

Administrative Support & Coordination:

• Coordinate internal meetings and assist in event planning/logistics.

• Support office procurement and maintain stock of office supplies.

• Liaise with vendors and service providers for facility-related needs.

• Handle confidential information with integrity and discretion.

• Provide general support to ensure smooth day-to-day office functioning.

Key Requirements:

• Bachelor’s degree or equivalent; additional secretarial or administrative training preferred.

• 5-10 years of relevant experience in front office/reception and executive assistance.

• Excellent verbal and written communication skills.

• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).

• Pleasant personality with strong interpersonal and customer service skills.

• Strong multitasking ability, attention to detail, and a high level of professionalism.

• Ability to work independently, prioritize, and handle multiple tasks simultaneously.

What We Offer:

• A vibrant and professional work environment.

• Exposure to working closely with senior leadership.

• Opportunities for skill development and career growth.

• Competitive compensation and employee benefits.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Provident Fund

Language:

• English (Preferred)

Work Location: In person