We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be a strategic partner who anticipates needs, manages complex travel arrangements, and facilitates seamless communication across all levels of the organization.

Key Responsibilities Travel Management Coordination

Plan and coordinate complex domestic and international travel itineraries
Book flights, hotels, ground transportation, and manage visa/passport requirements
Optimize travel schedules for cost-effectiveness and executive productivity
Handle last-minute changes and emergency travel arrangements
Maintain detailed travel profiles and preferences for executives

Communication Correspondence

Draft, review, and edit professional correspondence, emails, and presentations
Manage executive communications with internal teams, clients, and external stakeholders
Screen and prioritize incoming calls, emails, and meeting requests
Prepare briefing materials and talking points for meetings and events

Administrative Excellence

Manage complex calendar scheduling across multiple time zones
Coordinate board meetings, client presentations, and corporate events
Prepare expense reports and process invoices
Maintain confidential files and executive documentation
Handle special projects and research assignments

Proactive Support

Anticipate executive needs and prepare materials in advance
Monitor industry trends and brief executives on relevant developments
Coordinate with cross-functional teams to ensure seamless operations
Serve as liaison between executives and internal/external contacts

Required Qualifications Experience Education

Bachelors degree preferred or equivalent professional experience
2 to 4 years of executive assistant experience supporting C-level executives
Experience in corporate or professional services environment preferred

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with travel booking platforms and expense management systems
Strong typing skills (minimum 70 WPM) with exceptional attention to detail
Familiarity with video conferencing platforms and virtual meeting coordination

Core Competencies

Communication Excellence : Exceptional written and verbal communication skills
Cultural Awareness : Understanding of international business customs and time zones
Discretion : Ability to handle confidential information with utmost professionalism
Adaptability : Thrives in fast-paced environment with changing priorities
Problem-solving : Creative solution-finder with strong analytical skills
Organization : Superior multitasking abilities with keen attention to detail

Preferred Qualifications

Previous experience in real estate, finance, or professional services
Foreign language proficiency
Project management experience
Knowledge of international travel regulations and requirements

Location:

Mumbai, MH

Scheduled Weekly Hours:

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