1326 Travel Arrangements Jobs - Page 9

Roles and Responsibilities Manage travel bookings, including domestic ticketing and hotel reservations + logistic support for both domestic and international travels of the employees. Coordinate visa processing for international travelers. Handle corporate travel management activities & operations, i.e : Invoicing & Billing. Ensure timely execution of all travel arrangements while maintaining accuracy and attention to detail (Book Keeping & Documentation).

Manage calendar, schedule meetings, and coordinate with stakeholders. Handle emails, calls, and draft communications. Organize domestic/international travel & itineraries. Assist with expense reports, document filing, and admin tasks. Required Candidate profile Prepare meeting agendas, take minutes, & track action items. Liaise with clients and support event coordination. Assist in projects with research & follow-ups. Maintain strict confidentiality.

Responsibilities: * Manage travel requests & bookings * Coordinate with vendors & stakeholders * Ensure compliance with company policies & procedures * Maintain accurate records & reports * Prepare budgets & expense accounts

Executive Assistant Responsibilities: * Manage calendar & schedule meetings for Director * Coordinate travel arrangements & meeting minutes taking * Draft letters & emails with computer skills * Provide secretarial support for leadership team Capability building program Mobile bill reimbursements Performance bonus Health insurance Employee state insurance Travel allowance Food allowance

Acting as the point of contact among director, executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing directors calendars and set up meetings Make travel and accommodation arrangements Act as an office manager by keeping up with office supply inventory Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Organize and maintain the office filing system Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge Outstanding organizational and time management skills Excellent verbal and written communications skills Discretion and confidentiality.

Job Description Role: Executive Assistant to Director International Admissions at Amity University, Noida Location: Amity University, Noida Sector 125 Company Overview Amity University, Noida, is a prestigious institution dedicated to providing high-quality education and fostering a culture of innovation and excellence. We are committed to creating a diverse and inclusive environment where every individual can thrive. Our mission is to empower students and staff alike, encouraging personal and professional growth. Join us in shaping the future of education and making a meaningful impact in the community. Job Responsibilities As the Executive Assistant to the Director, you will play a crucial role in supporting the Director's daily operations and strategic initiatives. Your responsibilities will include: - Managing the Director's calendar, scheduling meetings, and coordinating travel arrangements. - Preparing and organizing documentation for meetings, including agendas, minutes, and reports. - Acting as a liaison between the Director and various stakeholders, including faculty, staff, students, and external partners. - Assisting in the development and implementation of projects and initiatives that align with the university's goals. - Conducting research and compiling data to support decision-making processes. - Maintaining confidentiality and exercising discretion in handling sensitive information. - Supporting the Director in communication efforts, including drafting correspondence and presentations. Required Qualifications - Bachelors degree in business administration, Education, or a related field. - 4 5 years of experience as an executive assistant or in a similar administrative role, preferably in an educational institution. - Strong organizational skills and the ability to manage multiple tasks and deadlines effectively. - Excellent verbal and written communication skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other office software. Preferred Skills - Experience in project management and familiarity with project management tools. - Ability to work collaboratively in a team-oriented environment while also being self-motivated. - Strong problem-solving skills and attention to detail. - Knowledge of the higher education landscape and university operations is a plus. - Multilingual abilities are advantageous. Salary and Benefits - Salary between 30,000 to 40,000 per month and comprehensive benefits package, including health insurance. - Opportunities for professional development and continuing education. - A dynamic and inclusive work environment that values diversity and fosters innovation. - Access to university resources, including libraries, fitness facilities, and cultural events. - Work-life balance initiatives to support your personal and professional well-being. Application Instructions If you are passionate about education and want to make a difference at Amity University, we invite you to apply for the position of Executive Assistant to the Director. Please submit your resume detailing for applying to asharma36@amity.edu with the subject line "Executive Assistant Application - [Your Name]." We are committed to building a diverse workforce and encourage applications from individuals of all backgrounds. Join us in our mission to inspire and empower the next generation of leaders!

About Corporate and Investment Banking As a global leader in knowledge processes, research, and analytics, youll be working with a team that specializes in global market research, working with the top-rated investment research organizations, bulge bracket investment banks, and leading asset managers. We cater to 8 of the top 10 global banks, working alongside their product and sector teams, supporting them on deal origination, execution, valuation, and transaction advisory-related projects. What you will be doing at Evalueserve- We are seeking an organized, resourceful, and discreet Personal [and Executive] Assistant to support U.S.-based senior executives. The job hours include overnight US support and will also have some overlap with morning hours in the US. The position requires a seamless blend of executive support with high-touch personal assistance. We are looking for candidates who have exceptional proficiency in English and strong communication skills, and are highly detail-oriented, accountable, and proactive. The ideal candidate should have strong organizational discipline, high integrity, and the ability to operate autonomously with thoughtful judgment and consistent follow-through. Personal Support Manage complex personal travel, family itineraries, and home-related logistics Coordinate family appointments, school or childcare scheduling, and medical visits Liaise with domestic staff, drivers, and vendors to ensure seamless day-to-day operations Research on gifts, home projects, events, or unique service providers Make restaurant, wellness, and entertainment reservations Track important dates (birthdays, anniversaries, renewals) and prepare reminders or materials as needed Assist with household organization, inventory tracking, and recurring supply needs Maintain organized records related to family activities, home maintenance, and travel Provide support with family events or hosting (sourcing caterers, scheduling, RSVP management) Update calendars and coordinate across multiple parties to avoid conflicts Ensure confidential and secure handling of all personal information and documentation Executive Support Provide after-hours monitoring and backup coverage during overnight US timeframes Proactively manage calendars, meetings, and commitments across multiple time zones Anticipate conflicts or changes and proactively rebook or adjust logistics as needed Coordinate with internal and external stakeholders on behalf of the executive, acting as a trusted point of contact Prepare detailed itineraries for domestic and international travel and book flights, hotels, and ground transportation, among others, as required Prepare comprehensive travel packets with confirmations, maps, and contact details Undertake due diligence for complex or ambiguous assignments and summarize findings in clear, organized written memos or PowerPoint decks Track key deliverables and ensure timely follow-through on action items Assist with drafting and formatting documents, presentations, and talking points Provide support on ad hoc requests Maintain accurate records of expenses and assist with reimbursement or reporting processes What were looking for- 5+ years of experience in senior administrative support or personal / executive assistant roles High fluency in English (verbal and written), with excellent telephonic, virtual, and written communication skills Prior experience in supporting US-based clients or executives Exceptional PowerPoint skills and the ability to create well-structured, visually appealing presentations Proficient in the use of Microsoft Office Suite (Outlook, Word, Excel) and common communication tools (Zoom, Slack, MS Teams) High attention to detail, with the ability to manage shifting priorities and complex logistics Ability to independently analyze tasks, gather inputs, and synthesize actionable summaries or recommendations Sound judgment, professionalism, and discretion when handling confidential information Ability to take initiatives and ownership of responsibilities with minimal oversight Experience of managing multiple stakeholders and workflows in a fast-paced, high-trust environmen Ability to work with US-based teams across time zones and the capacity to adapt to different communication styles Disclaimer: The following job description serves as an informative reference for the tasks you may be required to perform. However, it does not constitute an integral component of your employment agreement and is subject to periodic modifications to align with evolving circumstances. Please Note: We appreciate the accuracy and authenticity of the information you provide, as it plays a key role in your candidacy. As part of the Background Verification Process, we verify your employment, education, and personal details. Please ensure all information is factual and submitted on time. For any assistance, your TA SPOC is available to support you.

Efficiently manage calendar, schedule appointments, and coordinate meetings Arrange domestic and international travel itineraries Draft and prepare emails, reports, and other document Team coordination for meeting purposes Required Candidate profile 8-10 years of exp as EA with Strong written and verbal communication. Fluent in English Communication Travelling involved as our corporate office is Noida Sector 112

- Managing front desk operations and welcoming guest - Handling calls, emails and scheduling appointment - Providing administrative support to the Management - Coordinating meetings, travel and correspondence - Assisting with office management tasks.

Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Information Management: Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the MD. Meeting Coordination: Planning and organizing meeting agenda, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Problem Solving: Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary. Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MDs participation.

Execution Support Document offline meetings, share with HOD Track action points decided in the meetings attended by the HOD. Anticipate delays/challenges and find solutions with those concerned Follow up progress with respective persons/agencies Present progress regularly to HOD and highlight corrective actions where needed Coordination and planning for local meetings Analysis and Decision Support Identify and gather data required from various systems/persons/authorities Perform analysis; come up with findings and alternate decisions/ way forwards with pros and cons Executive Productivity Manage the directors calendar, prioritize urgent appointments with clear agenda along with Manish Optimize travels and arrange meetings to maximize Directors productivity during business trips Take minutes, circulate to attendees with action-responsibility matrix Communication Management (Later) Establish internal (leadership) and external (stakeholders) communication calendar for the HOD along with the OD & PR teams Discuss and evolve communication matters (both written and oral) with the HOD. Provide inputs to the respective teams accordingly for further detailing Obtain feedback and monitor effectiveness of the communications. Manage email communication as delegated/instructed by HOD Further responsibilities could get added in future. In fact, the EA should proactively suggest any that need to be added.

.Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. • Schedule meetings and appointments and manage travel itineraries . • Excellent Communication Skills.

We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to the Director . The ideal candidate will provide comprehensive administrative and personal support, manage schedules, coordinate communication, and ensure seamless day-to-day functioning of the Directors office. This role requires a high level of discretion, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. Role & responsibilities Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attention Manage and maintain the Directors calendar, including scheduling appointments, meetings, and travel itineraries. Coordinate internal and external meetings, ensuring all necessary arrangements are made in advance. Act as a liaison between the Director and internal teams, clients, partners, and other stakeholders. Prepare reports, presentations, correspondence, and other documentation as required. Organize and maintain files and records, both physical and digital. Handle confidential documents and information with discretion. Accompany the Director to meetings or events when required and take minutes or follow-ups. Manage personal tasks or errands as assigned by the Director (e.g., bookings, reminders, personal purchases). Track tasks, deadlines, and ensure timely follow-up on deliverables. Screen phone calls, emails, and inquiries, and respond or delegate as appropriate. Assist with office-related administrative duties, when necessary. Preferred candidate profile Bachelor's degree in Business Administration, Management, or a related field preferred. Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. Excellent verbal and written communication skills. Strong organizational and time management skills. Ability to multitask and prioritize under pressure. High level of professionalism and discretion. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and basic tech tools. Flexible and adaptable to changing priorities. Strong interpersonal skills and a positive attitude.

Roles & Responsibilities: Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects • Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude • Ability to answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner • Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers • Process invoices and T&E expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures • Open to taking on increased and/or new responsibilities at any time • Assist with overflow, special projects, assistant back-up coverage and day-to-day task

Role & responsibilities Executive Assistant to Managing Director (2-4 Years Experience) About the Company Join a dynamic team led by an accomplished Managing Director in a growth-driven organization committed to excellence and innovation. This role offers an opportunity to develop your professional skills, work closely with top leadership, and contribute to the companys ongoing success. Position: Executive Assistant to MD Experience Level: 2-4 years Location: Markal, Pune Work mode: Work from Office Weekly offs: Thursdays and alternate Sundays Language Requirement: Must be fluent in English (This is a must. Please do not apply if you struggle to communicate in English) Key Responsibilities Manage and coordinate the MDs calendar and appointments Prepare meeting agendas, take accurate minutes, and follow up on action items Draft and review letters, emails, reports, and presentations Provide administrative support for travel arrangements, expenses, and itinerary organization Serve as the first point of contact between the MD and internal/external stakeholders Maintain high levels of confidentiality and professionalism at all times Support the MD in day-to-day operations and ad-hoc projects Requirements Bachelors degree in any discipline 2-4 years of relevant work experience, preferably in administration or support roles Excellent written and spoken English; confident communicator Strong organizational skills with attention to detail Ability to prioritize, multitask, and meet deadlines under pressure Proficiency in MS Office Suite (Word, Excel, PowerPoint) A proactive attitude, willingness to learn, and a problem-solving mindset Desired Attributes Discretion and integrity in handling sensitive information Eagerness to work in a fast-paced environment Positive approach to new challenges What We Offer Exposure to senior management decision-making Opportunities for professional development Supportive and collaborative work culture Competitive salary and benefits package If you are eager to learn, have a knack for organization, and want to jump-start your career supporting a business leader, we encourage you to apply!

As a Senior Executive Assistant at Cubic Logics in Bangalore, you will play a pivotal role in providing extensive support to our CEO. Your responsibilities will include managing the CEO's schedule, appointments, and travel arrangements, acting as a liaison between the CEO and both internal and external stakeholders, and ensuring the confidentiality and security of sensitive documents. You will also be involved in preparing and editing various communications, conducting research, and compiling reports, as well as maintaining office systems, organizing meetings and events, and coordinating project-based work. To excel in this role, you should have at least 5-8 years of experience as an Executive Assistant supporting senior management, possess proficient computer skills with expertise in MS Office Suite, and be familiar with standard office administrative practices. Strong communication skills, exceptional organizational abilities, and a commitment to discretion and confidentiality are essential qualities for success in this position. Cubic Logics is an esteemed Microsoft partner known for delivering innovative business automation, process improvement, and security solutions to clients worldwide. We are dedicated to empowering individuals and organizations through our cutting-edge solutions and fostering a collaborative and growth-oriented work environment. As part of our team, you will have the opportunity to contribute to our mission of blending automation, people, process, and security to drive success every day of the year. If you are a proactive and detail-oriented professional with a passion for administrative excellence, we invite you to join us at Cubic Logics and be a part of our dynamic and innovative team. This is a full-time, permanent position based in Bangalore with a work schedule from Monday to Friday. The role offers benefits such as health insurance and Provident Fund. If you are looking to make a positive impact and contribute to our mission of delivering exceptional solutions, we encourage you to apply and be part of our team. For more information about Cubic Logics and our innovative solutions, please visit www.cubiclogics.com or www.apps365.com. We look forward to welcoming you to our team and working together towards success.,

As the HR & Admin Manager at Robro Systems in Indore, you will be responsible for managing various aspects of human resources and administration. With a minimum of 5 years of experience, you will be reporting directly to the CEO in a full-time capacity. The compensation for this role is between 6-8 LPA CTC, and the company is looking for an immediate joiner. In the realm of Human Resources, your key responsibilities will include managing end-to-end recruitment using Zoho Recruit, handling onboarding, induction, and employee documentation, maintaining and updating employee records on Zoho People, supporting performance management and appraisal cycles, as well as addressing employee queries and grievances professionally. On the administrative front, you will be overseeing daily office administration and facility management, ensuring the availability and procurement of office supplies and services, coordinating with vendors, housekeeping, and security personnel, maintaining records of attendance, leaves, and asset allocation, and supporting in organizing internal events, meetings, and travel arrangements. To excel in this role, you should possess a strong understanding of HR processes, labor laws, and statutory compliance, excellent communication, coordination, and interpersonal skills, be well-organized with attention to detail and the ability to multitask, and hold a Bachelor's degree in Human Resources, Business Administration, or a related field (MBA preferred). In addition to your primary responsibilities, you will also enjoy a benefit of having the 4th Saturday off as a holiday. Join Robro Systems as the HR & Admin Manager to contribute to the growth and success of the organization while managing and enhancing the human resources and administrative functions effectively.,

Job Description As a Travel Consultant at Grand Royal Tours (P) Ltd., located in Hosur, you will play a crucial role in creating unforgettable trips for our Tamil-speaking travelers and rural communities. Your responsibilities will include managing travel arrangements, providing exceptional customer service, making reservations, and offering expert travel consulting services to ensure our clients have memorable experiences. To excel in this role, you must possess strong Travel Consulting and Travel Management skills, along with the ability to handle travel arrangements and reservations efficiently. Your Customer Service proficiency will be essential in addressing clients" needs and ensuring their satisfaction. Excellent communication and interpersonal skills are key, as you will interact with clients and colleagues regularly. Attention to detail and organizational skills are crucial in ensuring smooth travel experiences for our clients. Your knowledge of different travel destinations and cultures will be beneficial in creating tailored trips. Previous experience in the travel industry is a plus, and a Bachelor's degree in Hospitality, Tourism, or a related field would be advantageous. Join Grand Royal Tours to be a part of a team dedicated to making sweet memories and providing top-notch travel experiences to our clients.,

As a receptionist, you will be responsible for greeting and welcoming guests upon their arrival at the office. You will efficiently direct visitors to the appropriate person and office, ensuring a smooth and professional experience. Keeping the reception area tidy and well-presented with all necessary stationery and materials will be part of your daily duties. Handling incoming mail and deliveries, as well as maintaining office security by following safety procedures and controlling access through the reception desk, will be crucial in this role. Updating calendars, scheduling meetings, and performing various clerical tasks such as filing, photocopying, transcribing, and faxing are also key responsibilities. Additionally, as a receptionist, you will be responsible for arranging travel and accommodations when needed and preparing vouchers. This full-time position offers the benefit of provided food and follows a morning shift schedule. The ideal candidate for this role should have a diploma (preferred) and at least 2 years of total work experience. Proficiency in English and Hindi languages is preferred. The work location for this position is in person.,

In our always on world, it is essential to have a genuine connection with the work you do. We at CommScope are seeking a Supervisor, Administration to join our team in Goa. As a Supervisor, Administration, you will play a crucial role in facilitating various administrative functions to ensure smooth operations within the company. Your responsibilities will include managing cost-effective travel and transport arrangements, overseeing the general administration of the canteen facility, maintaining the admin notice board, ensuring statutory compliances, and enhancing the efficiency of security operations. You will be required to meet regularly with travel agency representatives, monitor canteen costs, and generate innovative cost-saving ideas in the admin function. To be considered for this role, you must have a minimum of 5+ years of experience in similar administrative roles with a proven track record. Excellent communication skills are a prerequisite for this position to effectively liaise with internal and external stakeholders. Joining CommScope means becoming part of a company dedicated to delivering connectivity that empowers how we live, work, and learn. Our employees are at the forefront of communications technology, enabling groundbreaking discoveries such as 5G, the Internet of Things, and gigabit speeds for all. With our expertise in copper, fiber, and wireless infrastructure, our global clients trust us to lead the way today and in the future. If you are looking to advance your career alongside a team of bright, passionate, and caring individuals who are shaping the future, come connect to your future at CommScope. CommScope is proud to be an Equal Opportunity Employer (EEO), inclusive of individuals with disabilities and veterans. For any accommodation needs during the application or interview process, please reach out to us at talentacquisition@commscope.com. To learn more about CommScope's accommodation process and EEO policy, visit https://jobs.commscope.com/eeo.,

You will be the ideal candidate for the role of HR & Admin Executive if you are smart, proactive, and well-organized. In this position, you will provide executive-level support to senior leadership, handle day-to-day coordination, office administration, and various administrative tasks. While the title suggests HR responsibilities, this role primarily focuses on administrative and executive support with minimal HR duties. Your key responsibilities will include providing day-to-day assistance to the leadership team by managing calendars, coordinating meetings, and making travel arrangements. You will be responsible for preparing reports, presentations, and internal communications as needed. Additionally, you will interact with internal teams and external vendors to ensure smooth operational flow. Organizing company events, internal meetings, and following up on action items will also be part of your role. You will play a crucial role in maintaining the overall smooth functioning of the office daily. Basic HR tasks such as managing attendance records, onboarding paperwork, and coordinating employee documentation will also be within your scope of responsibilities. To excel in this role, you must be willing to work a 6-day week at the Banaswadi office and have proficiency in Kannada. A bachelor's degree in any field and a minimum of 2 years of experience in an executive assistant, admin, or coordination role are required. Strong organizational and communication skills, attention to detail, effective time management, and the ability to multitask will be essential for success in this position. As an HR & Admin Executive, you will enjoy benefits such as a salary ranging from 4 to 6 LPA based on experience, the convenience of working from a well-connected office in Banaswadi, and the opportunity to work closely with leadership in a dynamic real estate company. You will thrive in a learning and growth environment that offers diverse responsibilities and challenges to help you develop professionally.,

We're seeking a proactive, highly organized Office Manager/Administrator cum Executive Assistant to lead day-to-day operations in our India office. This role ensures a smooth, efficient, and professional workplace experience while supporting teams across HR, IT, and operations. Someone who can manage several concurrent activities, with strong multitasking, prioritization, organizational, and time management skills. Ideal candidate has 2-4 years of admin experience, takes ownership, and thrives in a fast-paced, cross-functional setting. What You'll Do Office Operations & Vendor Management Oversee inventory and restocking of office supplies, pantry items, and disposables. Manage vendor relationships (e.g., courier, pantry, stationery, maintenance); request quotes, process invoices, and track deliveries. Liaise with building management for repairs, facility issues, and safety compliance (e.g., fire drills, first aid supplies). Maintain visitor management protocols, guest badges, and general office security. Travel, Events & Culture Arrange complex domestic and international travel, including hotels, transportation, and itineraries. Attend conferences with executives as needed (limited travel required) Plan office events, team gatherings, and U.S. leadership visits; handle logistics such as venues, catering, and equipment. Support office culture through celebrations, team-building activities, and Google Meet room setups. Employee Experience & HR Support Prepare onboarding kits, manage ID/access cards, and support a seamless first-day experience. Collect equipment during offboarding and ensure proper coordination with IT. Maintain records of office assets, access logs, and employee-related admin docs. Executive Assistant to India Head Schedule meetings, manage calendars, and balance competing priorities Prepare briefing materials and executive bios before meetings and engagements. Assist in creating presentations and meeting agendas. Coordinate cross-functionally with internal teams for the smooth execution of executive requests and projects Arrange complex domestic and international travel, including hotels, transportation, and itineraries Attend conferences with executives as needed (limited travel required) Who you are 2-4 years of experience supporting executives, with a background in workplace operations. Enthusiastic, resourceful, dependable, and organized with strong attention to detail and the ability to manage multiple priorities. Skilled at vendor management, procurement support, and invoice tracking. Comfortable with tools like Slack, Google Workspace, and IT ticketing systems. Service-oriented, self-motivated, and comfortable taking ownership with minimal oversight. Superior verbal and written communication skills and a sharp attention to detail Proven ability to handle confidential information with discretion Above and beyond attitude, no job too big or too small A planner with a sense of urgency who has previous experience in office operations. Comfortable managing priorities while supporting multiple leaders. Highly proficient in PC & Mac Systems, Google Suite, and Microsoft Office. Nice to Have Experience supporting distributed teams or technical departments. Familiarity with workplace compliance, safety protocols, and visitor management systems. Comfortable working across time zones and adapting to a global support structure. Some of the industry-leading benefits we offer include: Competitive salary Group Health Insurance Policy Group Accident/Disability Insurance Remote Work Options Employee Referral Program Food and Beverages Stock options

calendar Management. Coordinate internal and external meetings. Travel Arrangement. Maintain confidentiality. Liaise with stakeholders. Proven experience as an EA Strong written & verbal communication. Proficient in Microsoft Office Suite.

Position Details: Executive Assistant Experience: 2 to 4 years What You Will Do: Founder Enablement: Act as the right hand to both founders managing priorities, follow-ups, and execution of critical initiatives across departments. Cross-Functional Coordination: Track and support progress on key initiatives spanning delivery, hiring, finance, product, and strategy. Strategic Support: Prepare meeting briefs, internal notes, strategic presentations, and reports for internal and external stakeholders. Execution Oversight: Ensure momentum on founder-led decisions and push for structured execution across the company. Review & Planning: Assist in driving executive reviews, strategic offsites, and cross-functional planning sessions. Communication Facilitation: Act as a communication bridge ensuring clarity and alignment across teams and leadership. Thought Partnership: Synthesize data, frame discussion points, and offer insights and perspectives when needed. Relationship Building: Build trust with legacy team members and gently influence change across the organization. What You Will Bring: Experience: 2 to 4 years of experience (post-MBA preferred) in consulting, strategy, operations, or similar fast-paced roles. Business Acumen: A sharp understanding of how business decisions impact execution, people, and revenue. Adaptability: Ability to work with two very different founder styles analytical and instinctive and support both effectively. Structured Thinking: Strong analytical and problem-solving skills with the ability to bring order to ambiguity. Communication: Excellent written and verbal communication skills for diverse internal and external audiences. Execution Drive: A proactive mindset with a bias for action and follow-through on high-priority tasks. Emotional Intelligence: High EQ to navigate interpersonal dynamics, resolve conflicts, and influence stakeholders. What Will Make You Stand Out: Leadership Potential: A desire and capacity to grow into a future business leader. Organizational Savvy: Ability to drive outcomes without direct authority by influencing and collaborating. Observation & Insight: Capability to spot patterns, gaps, and opportunities in people, processes, and decisions. Resilience: Patience to win over legacy teams by adding consistent, real value not just positional authority. Curiosity: Strong interest in understanding how companies grow, scale, and navigate challenges from the inside out. Technical Skills and Qualification: Key Skills: Stakeholder Management, Strategic Planning, Internal Communications, Cross-Functional Collaboration, Data Synthesis, Presentation Design, Business Analysis, Meeting Management, Emotional Intelligence. Minimum Qualification: MBA, Degree in Computer Science, Information Technology, or a related field, or equivalent practical experience, from a reputed institution (02 years post-MBA work experience preferred).

Position Name : EA to COO Ports & Terminals Commercial, Operations and Engineering Job Band : 3 ROLES & RESPONSIBILITIES Job Purpose/Objective Assist COO Ports & Terminals Commercial, Operations and Engineering for Managing his office, and other teams as required. Handle all the administrative needs like scheduling appointments, answering phone calls, and replying to correspondence as necessary. Key responsibilities Manage scheduling for COO, meetings including agendas, Coordinate calendar management, as well as information flow as directed by the COO. Provide administrative support to the COO including mail, emails and handling phone calls COO as per guidance Manage Business travel, accommodation and logistics arrangements for the COO and the Regional teams reporting to COO as directed. Ensure all expenses reports such as travel claims, entertainment expenses, etc are submitted for approval. Maintenance of filing and contacts database. Maintain professionalism and strict confidentiality with all data, information and exchanges. Should be able to summarize, contextualize and analyse reports and data in collaboration with the relevant stakeholders and quickly turnaround relevant presentations / reports / data as needed. Liaison with Internal and External Stakeholdersas necessary from time to time. Support with onboarding of new team members. Maintain team leave records. QUALIFICATIONS & COMPETENCIES Skills and Competencies Should have done secretarial course Knowledge of shorthand. Good communication skills Strong organizational abilities and analytical skills Proficiency in using Microsoft Office especially excel and powerpoint Total experience of more than 8-10 years and should have worked with senior leadership for couple of years Pleasing and dynamic personality and should be a team player Ready to take up additional responsibility Proactive & Assertive. Delivers on time Educational Qualification (min) Graduation Range/ Min no of years - of overall Experience required : 7-10 years