Front Office Assistant

Job Summary:

Admin Executive

Key Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and courteous manner.
  
• Handle incoming calls, emails, and courier deliveries efficiently.
  
• Manage visitor logs, issue visitor passes, and maintain front office security.
  
• Coordinate meeting room bookings and ensure conference rooms are prepared for meetings.
  
• Maintain office supplies inventory and place orders as needed.
  
• Support administrative tasks such as filing, data entry, documentation, and record maintenance.
  
• Assist in organizing office events, travel arrangements, and vendor coordination.
  
• Ensure the reception area and office premises are well maintained and presentable.
  
• Coordinate with housekeeping, IT, and facility teams for day-to-day requirements.
  
• Handle petty cash and maintain related records as per company policy.
  
• Assist HR and Admin departments with routine clerical support as required.
  

Key Skills & Competencies:

• Communication:

  Excellent verbal and written English communication skills.

• Presentation:

  Smart, confident, and professional appearance.

• Customer Service:

  Friendly and positive attitude while interacting with guests and employees.

• Organization:

  Strong multitasking and time management skills.

• Computer Skills:

  Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

• Problem-Solving:

  Ability to handle administrative and operational challenges effectively.

• Confidentiality:

  Maintain discretion with sensitive information.