Scope of Work
We are looking for a seasoned producer/production house to do end-to-end production for this series. The scope will include, but not be limited to:
- Working with Girl Effect’s internal team to understand the project brief
- Onboard or collaborate with an experienced writer, DoP, editor and interviewer who will work on the project in consultation with GE
- Coordinating with the team to lock all scripts and questions across 10 episodes
- Collaborating and coordinating with the team to lock the production schedule
- Collaborating and coordinating with the team to lock all edits
- All creative materials, including concepts, scripts, casting choices, and final edits, will be subject to approval by Girl Effect’s internal team. The producer/production house must remain flexible to incorporate feedback and revisions as needed
- Lead casting for the interviewer and locking it with the team
- Editing and producing 10 episodes across at least 2 cities [Delhi and one more city]
- Ideating and creating promotional content such as shorter cuts of all episodes, series teasers and BTS content for the series to be released on Meta and YouTube for promotional purposes
- Working with the Girl Effect team to get approval at every stage of the production process
What You’ll Do
Development Phase:
- Ideation and creative development of the overall concept and treatment style
- Ideation and creative development for teasers/BTS
- Finalize the concept and scripts/questions, and get sign-off
- Review and feedback on scripts/questions
- Setting up plans and processes for pre-production and production
- Compile progress reporting and be present at all production meetings
- Ensure that a senior and experienced team lead the production and can support where necessary.
- Pre-production Phase:
- Scripting for primary content as well as teasers and bts content
- Casting - Conduct casting calls for the interviewer, if needed, select the best talent in alignment with campaign objectives and recommend the best suited talent
- Build production schedules and refine them as needed
- Ensuring due diligence of the team & talent is done
- Ensuring contract execution with all talent as per GE guidelines and proposed usage rights. Ensure that the required documentation, such as release forms, by the cast is in place
- Overseeing any additional preparation before scripts/questions are finalized and pre-production starts - CTA’s, Social Media Content, BTS, etc
- Production Management: Oversee all aspects of production, including scheduling, budgeting, location scouting, and securing necessary permits and licenses, where applicable
- Production Phase
- Ensure timely and smooth execution of the shoot using the best technical equipment and crew.
- Ensure best practices and work environment throughout
- Run a safe and compliant set and ensure that all stakeholders remain well-informed on the production process
- The producer/production house will ensure that all music, sound effects, stock visuals, and any other third-party materials are fully licensed for use, and rights are transferred to Girl Effect. Any costs associated with licensing should be included in the financial proposal.
- The producer /production house must ensure that informed consent is obtained from all participants, and that all filming adheres to Girl Effect’s safeguarding, privacy, and consent policies.
- Post Production Phase
- Timely editing and delivery of episodes using experienced technicians and high-quality tools and resources
- Handle post-production tasks such as music, sound design, and visual elements (as per campaign guidelines) to enhance the overall experience of the audience.
- Lock each episode ahead of the release date and share with the Girl Effect team on a centralized drive.
- Packaging of the assets as per Girl Effect's proposed visual guidelines
- Ensuring smooth setup of production processes, including weekly production meetings and templates
- Troubleshooting and problem-solving for continued delivery
The team will be responsible for sharing weekly reports and status updates with the Girl Effect team.
Expected Deliverables:
Pre production:
Content strategy and execution plan, inclusive of:
- Brief note outlining concepts, ideas and arcs for each episode
- Questions/scripts for each episode
- Interviewer options
- Location, set up options
Post production:
- 10 episodes (duration around 90-120 seconds each) ready for dissemination
- Minimum of 2 teasers (duration 30-45 seconds each)
- Minimum of 2 cuts - BTS interviews, teaser, promo - (duration 30-45 seconds each) to be used as promotional content
- Project files
- Music licenses, where applicable
- Open files [audio, visuals, animation, graphics, SFX, etc.]
- Unedited & unprocessed recordings
[All deliverables to be provided in an online as well as on a physical drive]
Procurement Timelines
- Terms of reference published: 22nd October 2025
- Questions/Clarification Deadline: 27th October 2025
- Deadline for proposal submission: 5th November 2025
- Project commencement: End of November 2025
Proposal submissions
Your proposal, should you be interested (Max 10 pages), should cover the following in the form of a deck.
Your approach
- Your understanding of the requirement, outlining your approach and vision, using this brief.Portfolio -
Please showcase previous work that you consider to be relevant. This can be related to our brand or similar brands, similar TG, with the government, etc.Team capabilities
- Describe the proposed team size, their qualifications, experience, and capabilities in providing the requested services.Reference
- Provide contact information of at least three references for similar contracts serviced in the past, with a description of the service provided and the contract periods of performance.- Information on
additional Services
– Please provide any information on additional services that you believe would be pertinent and align with GE’s mission, vision, and values.
Financial Proposal
- A breakdown of the financial proposal in
INR
, indicating the project fee broken into clear production line items under pre-production and post-production categories (such as scripting, casting, recording, editing, music, packaging, animation, staff costs, etc.) and all applicable reimbursable expenses. - Please share separate costs for Hinglish production & English production.
- All applicable taxes should be quoted separately.
Evaluation Criteria
The criteria against which proposals will be evaluated are listed below:
Technical Evaluation (75%)
- Your approach based on the shared brief [40 %]
- Interpretation and understanding of this TOR - [10%]
- Company profile and organizational capacity [10%]
- Experience in carrying out similar assignments in the past [10%]
- Evidence of a minimum of three contactable references - [5%]
Financial Evaluation (25%)
- Value for money/proposed budget breakdown - 25%
Questions/Clarifications
suppliers@girleffect.org
How To Apply
To apply for this opportunity, please submit a proposal by email with the subject line Vox Pop Series production: India to suppliers@girleffect.org by 5th November 2025.
