Sr. Back Office Executive

Senior Back Office Executive: Fabrication Company Position Overview:
We are seeking a highly organized and proactive Senior Back Office Executive to provide essential administrative and operational support, ensuring the smooth day-to-day functioning of our fabrication company by managing data, documentation, project coordination, and inter-departmental communication.

Key Responsibilities:

• Data & Document Management:
• Maintain, update, and manage databases for projects, inventory, client information, and sales data.
• Oversee filing systems (digital and physical) and ensure easy accessibility of information.
• Process and verify project-related documents, invoices, purchase orders, and receipts.
• Project & Workflow Support:
• Assist in coordinating project timelines, ensuring timely delivery of materials, and tracking progress.
• Organize team tasks and facilitate communication to ensure integrated work results.
• Monitor and manage inventory levels for raw materials and finished goods.
• Reporting & Analysis:
• Prepare operational reports, performance summaries, and presentations for management.
• Conduct basic data analysis to identify trends or inefficiencies.
• Inter-Departmental Coordination:
• Liaise between front office, sales, production, and management teams.
• Respond to internal inquiries and facilitate information flow.
• Financial Administration:
• Process company receipts, invoices, and bills, ensuring accuracy.
• Assist with account reconciliation and identify discrepancies.
• Office Administration:
• Manage office supplies, equipment, and coordinate with vendors.
• Support scheduling and calendar management.
• Implement process improvements for increased efficiency.

Qualifications & Skills:

• Proven experience in back-office, administration, or operations, preferably in manufacturing/fabrication.
• Strong organizational, multitasking, and time-management skills.
• Proficiency in MS Office (Excel, Word) and database software.
• Excellent communication (written/verbal) and interpersonal skills.
• Detail-oriented with a commitment to accuracy.
• Ability to work independently and as part of a team.
• ENGLISH communication

What We Offer:

• A role at the core of our operations, supporting growth.
• Opportunities for process improvement and professional development.
• A dynamic, collaborative work environment.

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Leave encashment
• Provident Fund

Ability to commute/relocate:

• Ahmadabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• back office: 3 years (Preferred)
• manufacturing industry: 3 years (Preferred)

Language:

• English (Preferred)
• Hindi (Preferred)

License/Certification:

• 2 Wheeler Licence (Preferred)

Work Location: In person