SR Admin Officer

Job Summary

Senior Admin Executive

Key Responsibilities

Administrative Operations:

• Manage daily administrative activities including office supplies, facility management, and vendor coordination.
• Supervise support staff (e.g., office assistants, housekeeping, security, drivers).
• Maintain and ensure smooth operation of office infrastructure, utilities, and maintenance schedules.
  

Facility & Asset Management

• Oversee upkeep and maintenance of manufacturing premises, canteen, and utility areas.
• Maintain inventory of company assets and ensure timely servicing and AMC (Annual Maintenance Contracts).
• Coordinate with facility contractors and service providers for necessary upkeep.
  

Compliance & Documentation

• Ensure compliance with statutory, environmental, and safety regulations applicable to administrative operations.
• Maintain proper documentation for licenses, permits, audits, and administrative SOPs.
  

Vendor & Contract Management

• Manage vendor relationships for housekeeping, catering, transportation, security, etc.
• Negotiate contracts and ensure service-level agreements (SLAs) are met.
  

Transport & Logistics Support

• Manage employee transport and ensure vehicle upkeep.
• Coordinate logistics for internal movement of materials or official travel.
  

Budgeting & Cost Control

• Assist in preparing administrative budgets and monitor expenditure.
• Identify cost-saving opportunities while maintaining quality of services.
  

Employee Support & Communication

• Facilitate onboarding logistics for new employees (workstations, ID cards, etc.).
• Coordinate internal events, meetings, and employee engagement activities.
  

Requirements

Education:

• Bachelor’s degree in Business Administration, Management, or related field.
• Additional certifications in Facilities Management or Industrial Administration is a plus.
  

Experience

• 5+ years of relevant experience in administration, preferably in a manufacturing or industrial environment.
• Proven experience in managing a team and handling plant-level admin operations.
  

Skills

• Strong organizational and leadership skills.
• Excellent written and verbal communication.