Senior Executive - Admin

Site Administrator

solar EPC project sites

Key Responsibilities

• Ensure proper filing (physical and digital) of site-related documentation in compliance with company standards.
• Track daily manpower attendance (own staff and subcontractors) and share reports with HR/PMO.
• Coordinate worker onboarding including ID cards, PPE issuance, and safety induction tracking.
• Liaise with HR for payroll inputs, leaves, and grievances.
• Maintain records of materials received and used at the site; update material inward/outward register.
• Assist in physical stock verification and reporting.
• Support travel and accommodation arrangements for site staff.
• Maintain site office supplies and ensure smooth operation of administrative facilities (internet, printers, etc.).
• Coordinate with local vendors for basic services (housekeeping, food, transport, etc.).
• Maintain minutes of meetings, issue trackers, and other site documentation.
• Act as the communication link between site and head office for administrative matters.
  

Qualifications

Education:

• Bachelor's degree or diploma in Business Administration, Office Management, or relevant field.
• Technical or engineering diploma is a plus for construction environments.
  

Experience

• 4–6 years of experience in site administration, preferably in solar, construction, or infrastructure projects.
• Familiarity with site operations and documentation practices in EPC projects.
  

Skills

• Strong organizational and record-keeping skills.
• Proficiency in MS Office (Excel, Word, Outlook); ERP or project management tools is a plus.
• Good communication in English and [local language].
• Ability to multitask and handle pressure in a site environment.
  

Additional Requirements

• Willingness to be stationed at remote project sites for extended periods.
• Understanding of site safety, basic construction terminology, and document flow in EPC projects.
• Honest, dependable, and proactive attitude.