Secretary to CEO

Designation: Secretary to CEO (Clinical Research Organization)

Role Overview

We are seeking a refined, globally experienced professional to provide high-level executive and strategic support to the CEO. This position is ideal for female candidates who have completed their higher studies or master’s abroad, possess strong communication skills, and are eager to re-establish their careers in India after international exposure. The role demands maturity, professionalism, confidentiality, and the ability to manage executive-level operations, milestone tracking, and strategic performance monitoring efficiently.

Key Responsibilities

1. Executive Assistance & Coordination

• Manage the CEO’s calendar, schedule, and appointments effectively.
• Organize and coordinate internal/external meetings, conferences, and travel plans.
• Prepare agendas, record minutes, and ensure follow-ups on action points.

2. Communication & Correspondence

• Draft, proofread, and manage all communication on behalf of the CEO.
• Handle confidential documents and maintain discretion at all times.
• Act as the point of contact between the CEO and senior management, clients, and partners.

3. Strategic & Administrative Support

• Support the CEO in research, data compilation, and preparation of reports or presentations.
• Assist in tracking key business priorities, ensuring alignment across departments.
• Manage milestone tracking systems to monitor organizational progress toward strategic goals.
• Track and report Key Performance Indicators (KPIs) for CEO’s review and board presentations.
• Coordinate and assist in the execution of strategic initiatives and performance reviews.

4. Liaison & Representation

• Professionally represent the CEO in internal and external communications.
• Build strong relationships with stakeholders, board members, and business associates.
• Ensure seamless communication flow between the CEO’s office and the organization.

Candidate Profile

• Gender Preference: Female
• Education: Graduate / Postgraduate (Master’s Degree preferred)
• Candidates who have completed their Master’s / Higher Studies from Abroad (UK, USA, Australia, Canada, Singapore, etc.) are strongly encouraged to apply.
• Experience: Minimum 1+ year of experience as an Executive Assistant, Secretary, or Administrative Coordinator.
• Preferred Background:
• NRI returnees or professionals with international exposure and multicultural work experience.

Skills & Attributes

• Excellent communication and presentation skills in English (spoken & written).
• Polished personality with high emotional intelligence and global perspective.
• Strong organizational, analytical, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and project tracking tools.
• Strong understanding of milestone management and KPI monitoring systems.
• High level of professionalism, discretion, and integrity.
• Self-driven, proactive, and adaptable to fast-paced leadership environments.

Compensation & Benefits

• Competitive salary commensurate with qualifications and global exposure.
• Professional, empowering, and inclusive work culture.
• Direct mentorship under the CEO and exposure to strategic business functions.
• Opportunity to grow within senior management support and corporate communication roles.

Notes:

• Must be below 32 years of age.
• Should be willing to work in rotational shifts.
• Must agree to a 2-year employment agreement.

Job Type: Full-time

Pay: ₹17,000.00 - ₹22,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person