Administration Executive

1. General Administration

• Manage day-to-day office operations, housekeeping, transport, and security.
• Maintain vendor contracts, payments, and service quality.
• Oversee office infrastructure, IT assets, and utilities.

2. HR & Employee Support

• Assist HR with onboarding, joining formalities, seating, and ID cards.
• Maintain attendance, leave, and shift records.
• Handle employee grievances on facilities and welfare.
• Manage canteen, transport, and medical support systems.

3. Regulatory & Compliance (Specific to CRO)

• Ensure validity and renewal of all licenses (Fire, PCB, lab licenses, etc.).
• Maintain GLP, GCP, GMP compliance in admin-related functions.
• Support documentation for audits (internal/external, regulatory, client).
• Adhere to DCGI, ICH, USFDA, and other regulatory standards.

4. Documentation & Record-Keeping

• Prepare and maintain SOPs, policies, and circulars.
• Archive agreements, contracts, and compliance records.
• Keep admin-related documentation inspection-ready.

5. Safety & Security

• Implement fire safety, first aid, and lab safety protocols.
• Conduct safety drills and awareness programs.
• Manage CCTV surveillance and access control.
• Ensure environmental health & safety compliance.

6. Finance & Budgeting

• Assist in budget planning and cost control for admin functions.
• Verify vendor bills and coordinate with accounts for payment.
• Optimize operational expenses.

7. Communication & Coordination

• Liaise with government authorities and regulatory bodies.
• Coordinate across, Management , HR, QA, Finance, and Technical departments.
• Issue internal circulars and notices.

Required Skills

• Strong knowledge of administration & facility management.
• Familiarity with GLP, GCP, GMP guidelines.
• Good understanding of regulatory compliance (DCGI, USFDA, ICH).
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent communication, coordination & negotiation skills.
• Problem-solving and quick decision-making abilities.
• Knowledge of safety protocols & EHS regulations.
• Documentation and audit readiness expertise.

Required Qualifications

• Education:
• Graduate / Postgraduate (Preferred: MBA / BBA, Administration, or Operations).
• Experience:
• 1-2 years in Administration (preferably in CRO, Pharma, or Healthcare industry).
• Exposure to audits, compliance, and facility management.
• Certifications (Optional but Preferred):
• ISO, GLP/GCP training.
• Safety & EHS certifications.
• Project management or vendor management certifications.

Job Type: Full-time

Pay: ₹17,000.00 - ₹22,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person