Admin Executive

1. Office Administration with AI Tools

• Use AI-based tools (e.g., document scanners, workflow automation tools) for efficient file management.
• Maintain digital filing systems using AI document classification or OCR tools.
• Support automation of repetitive tasks (e.g., scheduling, reminders, basic data entry).

2. Clinical Trial Support

• Assist with eCRF (Electronic Case Report Form) systems and AI-enabled data entry platforms.
• Handle AI-based transcription tools for meetings, audits, and interviews.
• Use AI chatbots or helpdesk tools to support site or staff queries.

3. AI-Driven IT & Data Support

• Support in maintaining and using AI-based surveillance (CCTV monitoring alerts, biometric systems).
• Coordinate with IT to use AI-powered antivirus, data backup, and security tools.
• Help in data extraction and reporting using Excel with AI plugins or reporting dashboards.

4. Communication and Soft Skills

• Use AI tools like Grammarly or ChatGPT to draft professional emails, reports, and presentations.
• Provide support in AI-based HR systems (attendance, shift planning, payroll software).
• Maintain high-quality verbal and written communication with staff, sponsors, and vendors.

Required Skills:

• Gender: Male Only
• Computer Knowledge:
• Proficient in MS Office + AI-enhanced tools (Excel AI, Word templates, Power BI basics).
• Basic knowledge of AI chat tools, transcription, and task automation.
• Familiarity with data privacy standards (GDPR, HIPAA).
• Soft Skills:
• Excellent interpersonal and communication skills.
• Quick learner, especially with new technologies and AI tools.
• Responsible, proactive, and able to handle multitasking efficiently.
• Document Handling:

Rules & Regulations (Specific to Admin Associates in CRO):

• Work Ethics:
• Punctuality and attendance must be maintained strictly.
• Professional behavior and dress code adherence.
• Confidentiality:
• No unauthorized sharing of study data or company documents.
• Sign Non-Disclosure Agreements (NDA) if required.
• Computer & System Use:
• Use company systems responsibly.
• Avoid unauthorized software installation or website access.
• Data Protection:
• Follow data backup protocols.
• Adhere to GDPR, FDA 21 CFR Part 11 (for electronic records).
• Communication:
• Professional and clear communication (email, calls).
• Immediate reporting of issues to supervisor or admin head.
• Training:
• Attend mandatory GCP and SOP (Standard Operating Procedure) training.
• Keep updated with organizational policies and systems.
• Audit & Inspection Support:
• Be ready to assist during internal/external audits.
• Maintain audit trails for all admin tasks.
• Manage regulatory and clinical trial documentation.
• Maintain proper filing of study-related documents (electronic & physical).
• Assist in audits and inspections by ensuring document readiness.
• HR & Staff Support:
• Assist in onboarding new employees/interns.
• Maintain attendance records (e.g., biometrics, timesheets).
• Help in organizing training sessions and meetings.
• Vendor & Financial Support:
• Coordinate with vendors for purchases and services.
• Prepare and manage bills, quotations, and petty cash.
• Assist in budget tracking and invoice submissions.
• Meeting & Travel Support:
• Schedule meetings and prepare meeting rooms.
• Organize travel bookings for staff and investigators.
• Assist in planning conferences or clinical site visits.
• IT and Data Support:
• Coordinate with IT for software, systems, backups.
• Ensure data security protocols are followed.
• Compliance & Confidentiality:
• Follow Good Clinical Practice (GCP) and regulatory guidelines.
• Maintain confidentiality of clinical and company data.

Job Types: Full-time, Permanent

Pay: ₹29,166.00 - ₹31,250.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift
• Rotational shift

Supplemental Pay:

• Yearly bonus

Work Location: In person