Admin Executive

Facilities, Liaison & Vendor Management – Key Responsibilities Infrastructure & Safety Management

• Conduct regular infrastructure, facility, and safety audits.
• Identify maintenance, repair, and improvement requirements.
• Plan and schedule repair, renovation, and improvement works.
• Ensure facility compliance with safety norms and statutory requirements.
• Document audit observations, actions taken, and closure status.

Liaison & Government Coordination

• Schedule and attend meetings with local authorities and statutory bodies.
• Submit required reports, applications, and compliance documentation.
• Obtain necessary approvals and licenses in a timely manner.
• Resolve pending administrative and compliance-related issues.
• Maintain records of all official communications and approvals.

Vendor & Contract Management

• Review and verify existing vendor agreements.
• Negotiate commercial and service terms where required.
• Ensure vendors meet agreed service quality and brand standards.
• Renew vendor contracts before expiry to avoid service disruption.
• Conduct periodic vendor performance evaluations.
• Document all agreements and maintain proper contract records.
• Event cordination
• Office stationery ordering
• DQA & disha audit preparation
• All admin responsibilities assigned by Assistant Manager-HR

Event Coordination, Stationery & Audit Support Responsibilities

• Coordinate and manage internal events, meetings, trainings, and official functions.
• Plan logistics, vendor coordination, and administrative support for events.
• Manage office stationery requirements, including indenting, ordering, stock control, and distribution.
• Ensure timely availability of stationery as per departmental needs and budget.
• Support preparation and coordination for DQA and DISHA audits.
• Maintain and update audit-related documentation, checklists, and compliance records.
• Coordinate with internal teams to close audit observations within defined timelines.
• Ensure readiness and adherence to brand and compliance standards during audits.

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person