Secretary to CEO

Job description:

Established Public Limited Company based in Guindy, Chennai requires Secretary reporting directly to CEO to provide high-level executive and administrative support to ensure efficient management of day-to-day operations, communication, coordination across departments and to take dictations. The role requires discretion, professionalism, and the ability to handle confidential information while managing multiple priorities in a fast-paced, technology-driven environment.

Key Responsibilities:

Executive Support:

• Manage CEO’s calendar, schedule meetings, priorities, appointments, travel arrangements, etc.
• Prepare meeting agendas, presentations, and briefing materials for internal external meetings, etc.
• Draft correspondence, reports, Minutes of Meetings and official communications on behalf of the CEO.
• Maintain confidentiality of sensitive company and project information

Office & Administrative Coordination:

• Oversee day-to-day executive office operations and ensure seamless workflow.
• Handle incoming calls, emails, and correspondence; prioritize and respond as appropriate.
• Monitor filing systems, documentation, and record keeping — both digital and physical.

Communication & Liaison:

• Act as a point of contact between the CEO and internal teams, government agencies, clients, and Vendors.
• Draft and review business communications, meeting notes, action point summaries, etc.
• Ensure timely dissemination and follow-up of CEO decisions across departments.

Qualifications:

• Education: Graduate/Postgraduate. Fluent in English language.
• Experience: 5–10 years of experience in secretarial roles, preferably supporting senior leadership and management sectors.
• Technical Skills:
• Proficiency in MS Office (Word, Excel, PowerPoint,).
• Soft Skills:
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• High level of discretion, integrity, and professionalism.
• Ability to multitask and work under pressure with minimal supervision.

Key Attributes:

• Proactive, dependable, sincere and resourceful.
• Strong attention to detail and follow-through.
• Comfortable interacting with Senior Managers, Vendors, and Government officials.
• Ability to anticipate needs and manage priorities effectively.

Salary:

· Commensurate with experience and qualifications

· Range: Rs 25,000/- to 35,000/-

Benefits:

• Cell phone reimbursement
• Conveyance
• Health insurance
• Performance-based incentives

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Health insurance
• Paid time off

Education:

• Bachelor's (Required)

Experience:

• Secretarial work: 5 years (Required)

Location:

• Guindy, Chennai, Tamil Nadu (Preferred)

Work Location: In person