Secretary / Executive Assistant

Company Name: Home Shopee Job Title: Executive Assistant (EA) Location: Gurgaon, Haryana Experience: 3–5 Years Employment Type: Full-Time 🔹 JOB SUMMARY The Executive Assistant (EA) will provide high-level administrative, coordination, and operational support to the Founder/Director of Home Shopee. The role requires strong organizational skills, confidentiality, multitasking ability, and coordination across departments including stores, accounts, HR, vendors, and consultants. 🔹 KEY RESPONSIBILITIES 🗂️ Administrative & Executive SupportManage daily schedule, meetings, and reminders of the Director Draft, format, and manage emails, letters, notices, and reports Maintain confidential files, documents, and business records Prepare presentations, MIS summaries, and review notes 🏪 Business & Operations CoordinationCoordinate with store managers, accounts, HR, and warehouse teams Follow up on assigned tasks, deadlines, and action points Track approvals, decisions, and pending matters Support execution of new projects, store openings, and audits 📊 Reporting & MIS Support Assist in preparing daily/weekly/monthly MIS for management review Maintain trackers for sales, expenses, payments, and tasks Ensure accurate data flow between departments 🤝 Communication & LiaisonAct as a single point of contact between Director and internal teams Coordinate with banks, consultants, vendors, and service providers Handle professional communication with discretion and clarity 🔹 REQUIRED SKILLS & QUALIFICATIONS 🎓 EducationGraduate in any discipline (MBA preferred but not mandatory) 🧠 ExperienceMinimum 2 years experience as EA / PA / Admin Executive Experience in retail, FMCG, or multi-location business preferred 💻 Technical SkillsMS Office (Excel, Word, PowerPoint) Email management & documentation Basic MIS and reporting knowledge Familiarity with Google tools / HRMS / task tools is a plus 🔹 BEHAVIORAL & PROFESSIONAL SKILLS Excellent communication (verbal & written) Strong follow-up and task management skills High level of confidentiality and integrity Ability to work under pressure and manage multiple priorities Proactive, organized, and solution-oriented mindset 🔹 WORKING HOURS & FLEXIBILITY As per company requirement Flexibility during peak business periods is expected 🔹 SALARY & BENEFITS Salary: As per experience & skills Growth opportunity with expanding organization Direct exposure to leadership and strategic decision-making 🔹 REPORTING STRUCTURE Reports directly to: Founder / Director – Home Shopee 🔹 PROBATION 3 Months (Performance-based confirmation)