208 Secretarial Operations Jobs - Page 5

Role & responsibilities Maintaining comprehensive and accurate corporate records, documents and reports Providing assistance, such as writing and editing emails, drafting memos and preparing communications Organizing meetings, including scheduling, sending reminders and organizing catering when necessary Answering incoming phone calls in a polite and professional manner and accurately taking messages Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters Coordinating travel arrangements (both domestic and international) and create trip itineraries Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects Act as the point of contact among executives, employees, clients and other external partners Experience as a virtual assistant if required Helping prepare for meetings Accurately recording minutes of meeting Opening, sorting and distributing incoming faxes, e mails, and other correspondence Reading and analyzing incoming memos, submissions and distributing them as needed Preferred candidate profile Female - Married & Settled Excellent Communication Skills Nearby Location

Job description Job Title: Personal Secretary to DIRECTORS Location: HO, Banjara Hills, Reports To: Director Job Summary: The Personal Secretary to the DIRECTORS shall provide high-level administrative support, ensuring seamless coordination of the DIRECTORSs daily activities. The role demands discretion, efficiency, and strong organizational skills to manage confidential matters, schedules, and communications effectively. Key Responsibilities: Administrative Support: Manage the DIRECTORSs calendar , schedule meetings, and coordinate appointments. Handle confidential correspondence , emails, and phone calls professionally. Prepare reports, presentations, and official documents as required. Meeting Coordination: Arrange board meetings, executive discussions, and client interactions . Draft minutes of meetings and follow up on action items. Ensure all necessary documents are prepared in advance. Travel, VISA & Logistics Management: Organize domestic and international travel , including visas, tickets, and accommodations. Maintain detailed itineraries and ensure smooth travel arrangements. Financial Management: Oversee monthly bill payments (utilities, subscriptions, rental agreements, etc.). Manage credit card payments, ensuring timely settlements and tracking expenses. Office & Personal Assistance: Maintain strict confidentiality in handling sensitive information. Assist in personal tasks such as event planning, household coordination, and financial documentation (if required). Maintain director calendar/ scheduling. Compliance & Documentation: Ensure adherence to company policies and protocols . Maintain records, contracts, and legal documents securely. Liaise with internal departments for follow-ups, approvals and compliance matters. Required Qualifications & Skills: Education: Any graduate Experience: 5+ years in a similar role within a structured corporate environment. Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) . Soft Skills: Strong communication & interpersonal skills. Excellent organizational and time-management abilities. Discretion and ability to handle confidential matters professionally. Attention to detail and proactive problem-solving skills. Preferred Attributes: Experience working in a hierarchical, traditional corporate setup . Ability to multitask and prioritize effectively. Familiarity with corporate etiquette and formal communication . Preferred candidate profile: Male/ Female can apply

Managing daily schedules & recording minutes from meetings. Assisting in preparing reports, presentations & coordinating for meetings. Co-ordinate & ensure regular follow-up with top management & dept heads to ensure that business objectives are met. Required Candidate profile Freshers can also apply Excellent communication and written skills Fluency in English communication Any Graduate

Executive Assistant Required in Steel Co. Dhulagarh location Any Graduate with good communication & basic computer knowledge 3-5 years experience required in EA/PA profile Need to Assist company MD, travel book, monitoring team targets salary 35000

Amity University is a highly research-oriented, Innovation-driven and Inter-disciplinary University accredited by the NAAC with grade A+; and ranked 32 by NIRF . The University is ranked amongst the top 3% of universities globally, It is Asias only University with US and UK Accreditations . The large National and Global network of Amity Universities and Institutions provides immense opportunities for joint research and mobility. Job Title – Administrative Officer / Assistant Programme Officer. Job Location – Noida (Preferred candidates from Delhi NCR) Qualifications – Graduate from Premium Institute; Graduation in Legal field would be given preference. Key Responsibilities. 8+years of experience in data management; expertise in Microsoft Office and computer application background would be preferred. Candidate should be capable of managing administrative work with a high degree of perfection. The ideal candidates should be presentable, most polite and tactful with the requisite aptitude to handle complicated issues through exceptional interpersonal and communication skills. Should have excellent verbal and written skills in English with high proficiency in Shorthand, Typing, Operation of Computers, E-mail, Internet, etc. Preference would be given to candidates who have a Law degree or has Legal Education Background. Remuneration shall not be a constraint for the right candidates. Interested applicants, please share their CVs at bbhardwaj@amity.edu within 5 days.

Admin cum Facility Assistant to support the smooth functioning of our organization. The ideal candidate will handle a variety of administrative tasks, manage office operations, and ensure efficient internal and external communication. Required Candidate profile Oversee and manage daily administrative operations of the office. Handle scheduling, appointments, and calendar management for senior staff. Coordinate internal meetings and external appointments

Responsibilities: * Manage secretarial operations efficiently * Draft letters with accuracy & professionalism * Coordinate meetings & appointments effectively * Maintain confidentiality at all times

Key Responsibilities: Manage calendars, appointments, meetings, and travel arrangements Coordinate internal and external communication on behalf of the reporting manager Draft emails, reports, and documentation as required Maintain confidentiality and handle sensitive information with discretion Assist in planning and execution of meetings, including preparing agendas and minutes Follow up on action items and ensure timely completion Provide general administrative support and ensure smooth daily operations Handle office tasks such as filing, data entry, and correspondence Required Skills and Qualifications: Bachelors degree in any discipline 24 years of experience as a Personal Assistant or in an administrative role Excellent verbal and written communication skills Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) High level of discretion, integrity, and professionalism Ability to adapt quickly in a dynamic work environment.

Coordinate internal & external meetings, conferences & events Act as the point of contact betn executives, clients, & internal teams Prepare meeting agendas, take minutes, follow up on action items Support with timesheets, invoice tracking Required Candidate profile Bachelors degree or equivalent experience 1+ years of experience in an Administrative Support role Proficient in Microsoft Office Suite (especially Outlook, Word, Excel, PowerPoint)

Role & responsibilities 1. Calendar & Schedule Management Maintain and organize the executives calendar, including scheduling meetings, appointments, and travel plans. Ensure timely reminders and manage any rescheduling or follow-ups efficiently. 2.Communication Handling Draft, review, and respond to emails, letters, and other forms of communication on behalf of the executive. Act as the first point of contact for internal and external stakeholders. 3.Meeting Coordination & Documentation Organize and coordinate meetings, including logistics, materials preparation, and agenda setting. Take accurate minutes of meetings and track follow-up actions. 4.Travel Arrangements Manage end-to-end domestic and international travel plans, including ticket bookings, hotel accommodations, itineraries, and expense reports. 5.Administrative Support Maintain organized filing systems, both digital and physical, for easy access to important documents. Handle confidential information with utmost discretion and professionalism. 6.Reporting & Presentations Assist in preparing reports, PowerPoint presentations, and basic data analysis as needed by the executive. Ensure timely submission of MIS reports, expense reports, and other routine documentation. 7.Interdepartmental Coordination Liaise with different departments and teams to collect information, follow up on assignments, and ensure smooth workflow. Act as a bridge between the executive and team members for regular updates and escalations. 8.Time and Priority Management Help the executive prioritize tasks and manage time effectively to enhance productivity and decision-making. 9.Event Planning & Support Assist in organizing internal meetings, small events, and professional engagements as required. 10.Professional Representation Represent the executive professionally in their absence, ensuring a consistent and polished image.

The opportunity Executive Assistant (EA) services are offered by the EA COE within the MBA service function (Global Delivery Services). The objective of this role is to oversee and manage the provision of Executive Assistant support (administrative and secretarial services) to allocated senior executives from a GDS location. The Senior Associate is required to lead a team of Executive Assistants, working in a remote team environment, to deliver EA support to their allocated Executives (Partners and Directors). Core EA deliverables include diary management, travel management, event and meeting management, expense management and processing, client relationship management and support, email management, CRM data management, expense management, timesheet management, tool support, and any other general EA support requirements that may arise on an as needs’ basis. The Senior Associate also will be managing some PPED’s too and ensure the above requests are taken care of. He/she should be willing to step in to ensure effective delivery of this support to customers as required, and to work in time zones suitable to the provision of this support to the client base. The Senior Associate will work closely and in collaboration with the (onshore) GDS Liaison Coordinator to ensure that all EA team members are appropriately skilled and able to meet the expectations of their allocated executives. Your key responsibilities The primary responsibility of this position is to work in a team environment to oversee and ensure the effective delivery of high-quality Executive Assistant (EA) support to identified/allocated executives, within the bounds of agreed and documented service levels as regards scope, quality, and timeliness. The Senior Associate will have responsibility for the effective delivery of EA support by him/her as well as the team including, but not limited to, the following core EA tasks: Meetings, Events, and Diary Management — manage internal and external appointments, Team meetings, client meetings, events, videoconferences, and online meetings inclusive of both ‘Outlook’ calendar logistics and the coordination of all associated facilities, equipment, catering, agendas, and the associated liaison with internal and external attendees and their respective EAs Travel Management – working with the relevant travel provider’ tools and services, manage all aspects of travel as required/directed by each executive, including booking and approvals, passport and visas, costs and itineraries (all per EY policy) Email Management — screening, actioning, alerting, filing, and deletion of email correspondence as required/directed by each executive Client Relationship Management – coordinating client visits, events, mailing lists and marketing data; establishing and maintaining relationships with relevant clients and their respective EAs as required/directed by each executive CRM System Management – supporting executives with pipeline management, opportunity administration and reporting, and contact and activity administration within the CRM/Interaction systems (per EY and service line policy) Expense Management – collation and processing of all reimbursable expenses on behalf of allocated executives, reconciliation, and provision of required information Timesheets – collate and enter weekly timesheet information as required/directed by each executive Other general administrative support — as required/directed by each executive, including (but not limited to) recording meeting minutes and actions, maintaining project information, recording learning/CPE hours, EY tool support and administration, data capture, processing and administration of business information, transcription of recorded meetings, ad-hoc service line specific tasks etc Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Extremely organized and enjoys administration Strong network coordination skills Comfortable using IT database systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Very good understanding of business functions and operations Must be able to work virtually, and independently Demonstrated ability in project planning & management Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Personal attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Proficient in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook and Lync To qualify for the role, you must have Bachelor’s degree or equivalent Good command over English (written & spoken) is mandatory Ideally, you’ll also have Min 6 to 8 years of work experience of which at least 3 years in a supervisory role At least a year of experience working in a team environment handling virtual secretarial services is preferred Open to work in shifts

Responsibilities: * Calendars management & hotel bookings * Meeting planning, agenda creation * Fix appointments & travel arrangements * Office coordination & secretarial ops * Letter drafting & ticket booking

Skills: Administrative Support,Documentation&Records,Office Coordination, Excellent communication skills,Strong organizational &time-management skills 4 - 10yrs(female candidate preferred) Contact: 6383838110 Mail: jobs.istarbs@gmail.com

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Only Gurgaon and south Delhi Residents Good Inter-personal skills Must be a Graduate Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Position: LLB with Company Secretary Experience : 5 to 10 Years Package: 12.00 LPA Location: Hyderabad H.O(Banjara Hills) Role & responsibilities The duties of a company secretary often include the following: Advising the Board on governance and strategic matters. Ensuring Compliance with the company's Articles of Association. Maintaining Statutory Registers such as registers of members, directors, and those with significant control. Filing essential documents with Companies House (confirmation statements, accounts, and director appointments). Overseeing communication between the company and its shareholders, including arranging annual general meetings (AGMs). While many of these duties are administrative, failure to perform them correctly can result in significant legal consequences for both the company and its officers. Preferred candidate profile Any CS with Real Estate or any Private limited company experience is preferable. Interested candidates can Share their CV to Sudheer.b@janapriyaupscale.com or HR Contact: 6309607444

Role & responsibilities PreAn Executive Assistant (EA) to a Chairman is a highly demanding and crucial role, requiring a sophisticated blend of administrative, interpersonal, and strategic skills. Here are the key skills required: I. Core Administrative & Organizational Skills: Exceptional Organizational Skills: This is paramount. The EA must be able to manage multiple tasks, priorities, and projects simultaneously, ensuring nothing falls through the cracks. This includes physical and digital filing systems. Calendar Management: Expertly managing a complex and often rapidly changing calendar, including scheduling, rescheduling, prioritizing meetings, and organizing personal events. Travel Management: Arranging comprehensive domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries. Communication Management: Handling incoming correspondence, drafting professional emails, letters, and other documents on behalf of the Chairman, and acting as a professional gatekeeper for calls and queries. Document Preparation: Proficiently preparing reports, presentations, board packs, briefing notes, and other essential documents, often requiring research and data analysis. Meeting Coordination: Planning and orchestrating meetings, including preparing agendas, coordinating logistics, taking accurate minutes, and ensuring follow-up on action items. Expense Management: Compiling and submitting expense reports, managing budgets, and performing light bookkeeping tasks. Office Management: Overseeing general office operations, including ordering supplies, managing equipment, and ensuring an efficient work environment. II. Interpersonal & Soft Skills: Confidentiality and Discretion: Handling highly sensitive and confidential business and personal information with the utmost integrity and professionalism. This is non-negotiable. Exceptional Communication (Verbal and Written): Clear, concise, and professional communication is vital. The EA acts as a primary point of contact and liaison, requiring strong verbal skills for interactions and impeccable written skills for all correspondence. Proactivity and Anticipation: The ability to anticipate the Chairman's needs, often before they are even articulated. This includes preparing for meetings, foreseeing potential issues, and taking initiative to offer solutions. Problem-Solving: Thinking on their feet and coming up with quick, effective solutions to unexpected issues or challenges. Adaptability and Flexibility: The role is dynamic and unpredictable. An EA must be able to handle sudden changes, new challenges, and often work flexible hours. Attention to Detail: Meticulous attention to detail is critical to ensure accuracy in all tasks, from scheduling to document preparation. Emotional Intelligence: Understanding and managing one's own emotions, and perceiving and influencing the emotions of others. This is crucial for navigating complex relationships and managing high-pressure situations. Professionalism: Maintaining a highly professional demeanor, appearance, and attitude at all times. Interpersonal Skills: Building strong relationships with internal and external stakeholders, fostering a positive and collaborative environment. Judgment and Decision-Making: Making appropriate, informed decisions regarding priorities and available time, often with limited guidance. Strategic Thinking: While primarily an administrative role, a top-tier EA often contributes to strategic planning by anticipating needs and providing relevant information. III. Technical Skills: Advanced Computer Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Calendar and Scheduling Software: Proficiency with tools like Google Calendar, Outlook Calendar, etc. Project Management Tools: Familiarity with project management software (e.g., Asana, Trello) can be beneficial for tracking initiatives. Communication Platforms: Comfort with video conferencing tools (Zoom, Microsoft Teams) and internal communication platforms (Slack). CRM Software (Optional but beneficial): Depending on the industry, knowledge of CRM systems can be an asset. Data Entry and Report Generation: The ability to accurately input data and generate meaningful reports.

Roles & Responsibilities Calendar Management. Travel Management. Liaison & Scheduling Daily blocking of meetings with the DRs globally. Working in SAP for creation of PR & doing SRN. Arranging Team Lunch/ Dinner. Claiming expense in Concur. Vendor Management. Working in GAM & assisting Auditors with their requirements. Taking care of logistics & admin related work. Drafting letters independently. Taking care of the Team & their requirements. Maintaining confidentiality. Approval support - coordinating online support & assisting VP for approvals in SAP also maintaining records. Daily scheduling. Handling vast dynamics of VP calendar and making changes. Preparing pending meeting list and updating the CEO & the CXO’s calendar and ensuring the smooth function of day-to-day activities & meeting up the deadlines. Secretarial Duties: Answering calls, taking messages and handling correspondence maintaining diaries and arranging appointment typing, preparing and collating reports filing organizing and servicing meetings (producing agendas and taking minutes) managing databases prioritizing workloads implementing new procedures and administrative systems liaising with relevant organizations and clients coordinating mailshots and similar publicity tasks logging or processing bills or expenses Independent Drafting Calendaring Handling calls on behalf of the VP. Letter drafting Sending invites to external parties Vendor management Festive Emailer / Gifting. Surfing Internet LinkedIn approach Daily Scheduling & Calendar Management Support- Adequate support provided to ensure smooth functioning of his day. Ensure effective functioning of the VP through calendaring, scheduling meetings and teleconferences. Assist with the Agenda, reservation of venue, and pre-administer all aspects relating to the meetings. Meeting management: Attend meetings and prepare agenda, schedule of the meetings and MOMs. Ensure rigorous follow-ups to close all pointers of the meetings. Follow up & Data Completion: Completed projects by assigning work to clerical staff; followed up rigorously on results. Provided historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Secured information by completing data base backups. Conserved VP’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Provide resolution and respond to queries in a specific TAT. General Business Skills The ability to lead and motivate, able to think creatively and strategically to overcome obstacles and ensure harmonious relations. Strong analytic skills and judgment driven decision-making skills. Excellent written, verbal and interpersonal communications skills

S. No. KRA Area Description KPI / Performance Indicators 1 Calendar Management Manage MDs calendar and schedule appointments. 100% scheduling accuracy, timely reminders, minimal conflicts 2 Meeting Management Draft agendas and record accurate MOMs. MOMs shared within 24 hrs, agenda shared at least 1 day prior 3 Travel C Itinerary Coordination Plan and coordinate travel itineraries and logistics. Itineraries planned 100% in advance, no missed logistics 4 Email C Communication Handling Draft, edit, and manage emails and business communication. 100% professional and timely responses; error-free documents 5 Ad-hoc Support Execute tasks assigned by MD, including external coordination. Timely completion of assignments with high confidentiality 6 Follow-ups C Task Closure Remind and follow up with internal/external stakeholders. Closure of 90%+ follow-up tasks within deadlines 7 Document Management Maintain and organize documents, letters, and email correspondences. Zero document loss, 100% filing compliance 8 Departmental Coordination Liaise with all departments for coordination and updates. Smooth communication flow across departments; minimal communication gaps 9 Recruitment Coordination Support hiring process for Plant, HO, and Sales. Support provided in 100% of recruitment cases as scheduled 10 SOP, JD, KRA C MoM Documentation Draft and update SOPs, JDs, KRAs, and MOMs. Documents updated quarterly and available on request 11 Accompanying MD Join MD during plant visits and external meetings. Professional support delivered during 100% travel assignments 12 SAP Usage Use SAP for approvals, reporting, and coordination. Timely execution of SAP tasks; no overdue approvals or errors

Executive Assistant’s responsibilities include managing calendars, making arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Calendar & Meeting Management Screen and prioritize emails, calls, and other communications Travel & Logistics Project, Task Management & Reports Administrative & Office Support Required Candidate profile Interact with cooperate clients like IAS officer etc .., Excellent Communication Skills Female candidate Kindly reach us @ Hema - 7305057834 adducoindia@gmail.com

Scheduling, Travel Arrangements, Correspondence Handling, Meeting Organization, Confidentiality Maintenance, Expense Tracking, Office Management, Personal Support.

Scheduling, Travel Arrangements, Correspondence Handling, Meeting Organization, Confidentiality Maintenance, Expense Tracking, Office Management, Personal Support.

Job Description: Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Answer and respond to phone calls, communicate messages and information to the executive. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentation for the management. Prioritize emails and respond when necessary. Coordinate travel arrangements Maintain various records and documents for company executive. Skills: Excellent communication skills (Verbal as well as written). Well-versed with MS-office (Excel, Word, PPT etc). Should be presentable,pro-active and go-getter. Role & responsibilities Thanks & Best Regards Manisha Rajput Deputy Manager- HR E-Mail:- manisha@smartworlddevelopers.com

Responsibilities: * Provide administrative support * Maintain confidentiality at all times * Schedule meetings & manage calendars * Coordinate travel arrangements * Manage correspondence & communications

Responsibilities: * Maintain office supplies inventory * Manage administrative tasks & correspondence * Coordinate meetings & events * Draft letters as needed * Support team with daily operations * Cold Calling To Customers. * Attending Calls Sales incentives