Sales Admin Executive

We are looking for a detail-oriented and highly organized Sales Admin Executive to support our growing sales team. In this role, you will play a critical part in maintaining the accuracy, efficiency, and consistency of our sales operations. You will work closely with the sales team to manage CRM systems, coordinate follow-ups, streamline workflows, and ensure all sales processes are running smoothly and effectively.

This is an ideal opportunity for someone who thrives behind the scenes, enjoys working with systems and tools, and takes pride in keeping operations clean, clear, and on track.

Working Hours: 6:00 PM IST to 3:00 AM IST

Key Responsibilities

• Maintain a well-organized and up-to-date CRM system (Pipedrive) with accurate records, statuses, and notes.
• Ensure follow-up tasks and next steps are assigned, tracked, and completed on time.
• Coordinate across tools such as Missive, Notion, and Better Proposals to support smooth sales operations.
• Support the setup and refinement of sales automations and workflows (training provided).
• Regularly follow up with Account Managers to gather updates on client communications, deliverables, or pipeline movement.
• Spot inconsistencies or missing information in the system and proactively resolve them.
• Track lead progress, ensure proper tagging, and verify pipeline accuracy across all tools.
• Collaborate with the Sales Strategist and Copywriter to keep data aligned with outreach strategies.
• Maintain documentation for process improvements, workflow updates, and system-related changes.
• Act as a key link between people, tools, and processes—ensuring alignment, clarity, and accountability.

Desired Skills:

• Minimum 3 years of experience in sales support, sales operations, admin, or project coordination roles.
• Meticulous attention to detail and a proactive approach to identifying and solving problems.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent communication skills for internal coordination and task follow-ups.
• Familiarity with maintaining and optimizing CRM data and lead tracking systems.
• Enjoyment in working behind the scenes to ensure the front-end sales process runs smoothly.

Nice to Have

• Hands-on experience with Pipedrive, Missive, Notion, or Better Proposals.
• Prior experience supporting B2B or agency sales teams.
• A passion for improving workflows and automating repetitive tasks to boost team efficiency.
• Familiarity with reporting, dashboard updates, or tracking lead engagement metrics.