Executive Assistant

Job Description

Job Type: Full Time Job Location: Ahmedabad Remote Opportunity We are seeking a proactive and highly skilled Executive Assistant to support the US President of our design and development agency. This role is essential in managing day-to-day administrative operations, facilitating communication across global teams, and contributing to the company’s overall efficiency and growth. The ideal candidate is a detail-oriented multitasker with exceptional organizational and critical thinking abilities. Working Hours: 6:00 PM IST to 3:00 AM IST Key Responsibilities Documentation & Organization : Maintain a well-organized system for company documents and records. Prepare, edit, and format reports, presentations, and other business documents. Inbox Management : Monitor and manage the President’s email inbox. Prioritize, respond to, and delegate email communication as needed. Calendar Management : Plan and coordinate daily and weekly schedules. Organize meetings, appointments, and ensure optimal use of the President’s time. Meeting Support : Develop meeting agendas, take comprehensive notes, and prepare follow-up reports. Coordinate meetings across time zones and ensure timely communication. Communication : Review and draft email communications on behalf of the President. Maintain professionalism and confidentiality in all correspondence. CRM & Data Management : Organize and update internal CRM systems accurately and consistently. Ensure data integrity and follow-ups on action items. Task Prioritization & Execution : Assist in identifying and prioritizing urgent tasks. Anticipate needs and proactively resolve issues. Desired Skills Minimum 5+ years of experience as an Executive Assistant or in a similar administrative role. Proficiency in CRM software and MS Office Suite. Strong organizational, multitasking, and time-management skills. Excellent verbal and written communication. Attention to detail and the ability to manage confidential information with discretion. Experience in the web design or service industry is a strong advantage. Nice to Have Working remotely across international teams and time zones. Experience supporting C-level executives or senior leadership. Familiarity with project collaboration tools (e.g., Notion, Slack, Trello, etc.).