Recruitment And Administration Specialist

Position

Educational Qualification

Experience

Location

Recruitment and Administration Specialist

Our current HR Setup:

1. We are using leading industry tools like GreytHR and Zoho People for HR and Payroll Management. It saves time in maintaining various ledgers and google/excel sheets. We are using cloud-based tools for better HR productivity.

2. Zoho is being used for recruitment, and other business and employee-lifecycle processes like Employee Database, Performance Ratings/Reviews, Asset Management, Incidents, Weekly reports, Vendor database and payments etc.

Job Responsibilities

• Collaborate with hiring managers to understand hiring needs and build job descriptions
• Manage end-to-end recruitment lifecycle: sourcing, screening, shortlisting, scheduling interviews, and feedback coordination
• Smart recruitment tactics are a must, as per new edge social media and other developments. We need someone who can commit and stick to recruitment deadlines, and hire quality resources.
• Understand the company environment & priorities.
• Build and maintain a strong employer brand through social media, events, and other initiatives.
• Maintain candidate pipeline using job portals, LinkedIn, referrals, and social media channels
• Coordinate technical assessments, interview logistics, and offer roll-outs
• Maintain recruitment trackers, MIS, and reports for hiring status
• Ensure a great candidate experience throughout the process
• Manage employee onboarding and exit needs (joining kits, ID cards, system allocation, etc.)
• Maintain and organize office records and documentation
• Coordinate travel, meetings, and office events as needed
• Liaise with vendors for office supplies, IT assets and anything that may come up.
• Managing vendors and payments for different operations.
• Assuring proper maintenance and functioning of the office assets and setup.
• Support in payroll inputs, attendance, and leave records in coordination with accounts and HR Manager
• Safeguard sensitive information with strict confidentiality and data protection standards.
• We usually work 5 days a week. For the HR team, you may expect 2 half-day working Saturdays in a month additionally. They are expected to show up on a Saturday for hiring needs, walk-in / campus drives, administrative tasks, any other tasks to meet timelines and compliances or anything urgent.

Skills Required

• Excellent Communication Skills - verbal and written.
• Self-motivated to drive tasks with least monitoring.
• Leadership Skills
• Enthusiastic to implement a variety of human resource programs.
• Ability to build and maintain positive relationships
• Experience in following and maintaining workplace privacy.
• Ability to give presentations.
• Strong organizational and time-management skills
• Good decision-making skills with the ability to multitask.