Purchasing Coordinator

Job Description

Role: Purchasing Coordinator (Buyer) We are seeking a detail-oriented and proactive Purchasing Officer to support our procurement operations. The ideal candidate will be responsible for issuing purchase orders, processing purchase requests, tracking deliveries, and ensuring smooth procurement workflows using ERP systems. Strong Excel skills and the ability to work independently in an offshore setup are essential. Location: Gurgaon Working days: Sunday to Thursday Working Hours: 09.30 am to 06.30 pm Responsibilities: 1. Purchase Order Management: Prepare and issue purchase orders (POs) accurately and promptly. Ensure POs align with approved purchase requests and company policies. 2. Procurement Process Coordination: Review and process purchase requisitions from internal stakeholders. Verify supplier quotes, lead times, and terms before order placement. 3. Delivery Follow-Up: Track order status, monitor delivery timelines, and communicate delays. Coordinate with suppliers and logistics teams to ensure on-time deliveries. 4. ERP System Utilization: Maintain and update procurement records in the ERP system (Oracle). Ensure data accuracy for inventory, pricing, and supplier details. 5. Reporting & Analysis: Generate procurement reports (e.g., pending POs, delivery status) using Excel (VLOOKUP, Pivot Tables, etc.). Assist in cost analysis and supplier performance evaluation. 6. Supplier Communication: Liaise with vendors for order confirmations, invoices, and discrepancies. Support supplier onboarding and documentation as needed. 7. Compliance & Documentation: Ensure procurement activities comply with company policies. Maintain organized records of POs, approvals, and delivery notes. Requirements- Skills & Qualifications: Bachelor’s degree in Supply Chain, Business Administration, or related field. Certification in procurement (e.g., CIPS, CPSM) is a plus. 2+ years in procurement/purchasing, preferably in an offshore/remote role. Hands-on experience with ERP systems (Oracle) as a buyer. Experience working with international suppliers or remote teams. Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis). Familiarity with procurement workflows and documentation. Strong communication (written and verbal) for cross-team collaboration. Ability to work independently in an offshore setup with minimal supervision. Problem-solving skills to address delivery or supplier issues.