Purchase Executive - Chennai

Responsibilities

1.

·        Manage procurement for:

o   Plastic materials: pallets, injection-moulded crates, thermoformed trays, corrugated sheets, and boxes.

o   Returnable packaging kits.

o   Customized metal pallets, trolleys, and metal sheets.

·        Ensure on-time sourcing of all packaging and metal-related components to meet deployment requirements.

·        Coordinate import purchases, including liaison with clearing agents and courier services.

2. Vendor Development & Management

·        Identify, develop, and qualify new vendors for cost, quality, and delivery performance.

·        Build and maintain long-term, performance-driven relationships with suppliers.

·        Conduct vendor visits for audits and product validation.

·        Monitor vendor compliance with service levels, quality standards, and contractual obligations.

·        Drive continuous cost-reduction initiatives through vendor optimization and market intelligence.

3. Purchase Operations & Documentation

·        Raise and manage:

o   Material Requisition Orders (MRO)

o   Purchase Orders (PO)

o   Debit/Credit Notes

o   Goods Receipt Notes (GRN) and Goods Inward Notes (GIN)

·        Verify purchase bills for accuracy in rates, quantities, discounts, freight charges, tax compliance, and alignment with GIN and PO.

·        Handle purchase returns and adjustments as needed.

·        Ensure timely closure of monthly purchase cycles and submission of all reports to Finance, Accounts, and Management.

4. Payment & Financial Coordination

·        Plan and track vendor payments to ensure timely processing.

·        Coordinate closely with Finance to reconcile bills, taxation details (e.g., GST, excise), and settlement of credit/debit notes.

5. Strategic Procurement & Cost Control

·        Conduct regular purchase and cost analysis to identify savings opportunities.

·        Cut costs for both existing and new products.

·        Optimize procurement processes to improve efficiency and reduce lead times.

6.

·        Develop and enforce purchasing policies, procedures, and best practices.

·        Ensure adherence to internal controls and audit readiness across all procurement functions.

7. Miscellaneous

·        Perform any additional tasks as assigned by management.

Qualifications

• B.E. – Mechanical Engineering with 3–5 years of experience in procurement and supply chain management, preferably in the packaging or automotive industry (Indirect sourcing).
• Strong experience in packaging material procurement, supplier strategy, cost estimation (bottom-up costing), negotiation, and vendor evaluation.
• Expertise in vendor management, identifying alternative suppliers, and re-evaluating existing vendors.
• Proficiency in MS Excel and PowerPoint is highly desirable.
• Attention to detail.
• Excellent communication and interpersonal skills.