Purchase Coordinator

Purchase Coordinator

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About the Role

Purchase Coordinator

Key Responsibilities

Procurement & Vendor Management

• Source, evaluate, and negotiate with domestic and international suppliers.
• Maintain strong relationships with vendors to ensure quality and timely procurement.
• Prepare purchase orders and track deliveries against requirements.

Import & Export Coordination

• Handle complete import and export documentation including invoices, packing lists, BL/AWB, COO, BOE, and LC-related documents.
• Coordinate with freight forwarders, CHA, logistics partners, and customs officials.
• Monitor shipment schedules, track consignments, and ensure smooth clearance at ports.
• Ensure compliance with DGFT, customs regulations, and international trade policies.

Material Planning & Inventory

• Coordinate with production, stores, and planning teams to understand material requirements.
• Maintain optimum inventory levels and monitor stock movements.

Cost & Compliance Management

• Negotiate freight rates and optimize import/export costs.
• Ensure accurate documentation and adherence to statutory regulations.
• Maintain updated records of purchases, imports, exports, and relevant licenses.

Coordination & Reporting

• Work closely with internal teams—finance, operations, logistics—for seamless workflow.
• Prepare MIS reports related to procurement, shipment status, pricing, and vendor performance.

Required Skills & Qualifications

• Bachelor’s degree in Supply Chain, Commerce, International Business, or a related field.
• 2–5 years of experience in

  procurement and import/export operations

  .
• Strong knowledge of international shipping terms (Incoterms), customs rules, and logistics processes.
• Proficiency in MS Office, ERP systems, and documentation handling.
• Excellent communication, negotiation, and coordination skills.
• Ability to multitask and manage time effectively.

Preferred Attributes

• Experience with manufacturing or industrial products.
• Strong analytical skills and attention to detail.
• Ability to work independently and manage multiple vendors.