Project Coordinator

The Project & Operations Coordinator will be responsible for managing and coordinating day-to-day activities across internal teams, vendors, and clients. This role involves handling procurement processes, documentation, dispatch coordination, payment follow-ups, and overall office administration to ensure smooth business operations. Shift timing: 9:30 am to 7 pm sunday fixed off education: minimum graduate Key Responsibilities: Team Coordination: Act as the central point of contact for all team members to facilitate day-to-day activities. Ensure timely communication and follow-ups on ongoing projects and tasks. Vendor Coordination & Material Procurement: Liaise with vendors for timely procurement of materials as per project requirements. Track purchase orders and ensure on-time delivery of goods. Negotiate with vendors for competitive pricing and maintain good relationships. Client Coordination: Communicate with clients regarding dispatch schedules and delivery updates. Follow up with clients for timely payments and maintain accurate payment records. Address client queries and ensure satisfaction. Documentation & Record Management: Maintain and organize project-related documents, invoices, and records. Prepare and process Purchase Orders (PO) and Proforma Invoices (PI). Ensure proper filing and easy retrieval of documents. Dispatch Coordination: Oversee the scheduling and tracking of material dispatches to clients. Coordinate with logistics partners for smooth delivery. Office Administration: Handle day-to-day office activities and ensure smooth functioning of administrative tasks. Assist management with operational support as required. Payment & Record Maintenance: Track client payment status and ensure timely follow-up. Maintain up-to-date records of receivables and provide periodic reports to management. Qualifications & Skills: Strong organizational and multitasking skills. Proficiency in MS Office (Excel, Word, PowerPoint) and documentation handling. Excellent communication and negotiation skills. Ability to work under pressure and meet deadlines. Key Attributes: Proactive and detail-oriented. Strong interpersonal and coordination abilities. Problem-solving mindset with ownership of tasks.