Project Coordinator

That’s what makes us Roche.

Roche has established Global Analytics and Technology Center of Excellence (GATE) to drive analytics & technology driven solutions by partnering with Roche affiliates across the globe.

The Opportunity:

We are seeking a highly organized and detail-oriented Project Coordinator to join our Data Acquisition & Governance group. This role is essential for managing our data contracts, third-party agreements (TPA), and related finance/budgetary processes. The Analyst will act as a key liaison between US business partners, vendors, and internal stakeholders, ensuring efficient, compliant, and timely execution of all data agreements, with a specific focus on the Pharmaceutical/Life Sciences domain.

Key Responsibilities

Contract & Agreement Management

• Manage End-to-End Contract Lifecycle: Process Data Contracts and Third-Party Agreements (TPA) from initiation to completion, coordinating with internal teams (e.g., Procurement, Legal) and external vendors.

• System Administration: Oversee the efficient and accurate processing of all documents, preventing oversights and ensuring seamless execution.

• Vendor Onboarding: Lead the onboarding process for new vendors, collaborating with the Vendor Master Data team to obtain necessary approvals and system setup.

• Compliance & Access: Partner with stakeholders to validate appropriate use cases and data sources for TPAs to prevent discrepancies and unauthorized access.

• Issue Resolution: Oversee daily communication and ensure the smooth resolution of any issues related to the TPA process.

Financial & Budget Operations

• Budget Tracking & Reporting: Continuously update the master contract and budget tracking sheet to monitor contract statuses and accurately track total expenditure (spent-to-date) against budget metrics.

• Financial Reconciliation: Perform data validation, resolve Purchase Order (PO) amount discrepancies with the Finance reporting system, and accurately manage year-wise accruals for multi-year contracts.

• Procurement Support: Facilitate the full service contract processing for Data Management by collaborating directly with the Procurement team to secure necessary Purchase Orders (POs).

• Work Breakdown Structure (WBS) Management: Submit SMART WBS codes requests for contracts requiring multiple splits, and accurately process WBS and Change Order requests when applicable.

• Reporting: Generate comprehensive finance total spent reports and deliver timely responses to ad hoc finance inquiries.

Data & Process Optimization

• Documentation: Document and maintain current workflows, identifying and implementing opportunities for process optimization within contract operations.

• Data Analysis: Knowledge on data assessments, gap analyses, and ad hoc data analyses to provide valuable insights for decision-making.

• Inquiry Handling: Knowledge to handle incoming data inquiries and retrieving data for ad hoc requests.

• Strategic Reporting: Present key findings, recommendations, and process improvement proposals to senior management.

Who You Are (Qualifications)

Required Experience

• 4+ years of professional experience in a Project Coordinator / Business Analyst / Finance Operations / Contracts Management role.

• Proven expertise in managing and processing Data Contracts and Third-Party Agreements (TPA), demonstrating a strong process-oriented approach.

• Expert-level ability in forecasting and predicting financial trends based on historical data.

• Demonstrated capability to work independently, exercise sound decision-making, and effectively prioritize multiple, competing tasks in a fast-paced environment.

Skills & Education

• Excellent verbal and written communication skills with a proven ability to interact professionally and effectively with senior leadership and diverse stakeholders.

• Bachelor’s or Master’s Degree is required (in Computer Science, Engineering, Business, Finance, or a related technical discipline).

• Experience in the Pharma, Life Science, or Biotech domain is a significant advantage.