Project Coordinator /Client Services Executive

Location: Bangalore

Experience :3 - 6 Years

Work Hours: 2:00 PM - 11:00 PM (IST)

Mandatory Skills: Project Coordinator, Purchase Order Creation,(PO's) SOWs, project set-up, maintaining internal folders and trackers, managing timelines, supporting invoicing and budget processes, and ensuring timely MIS and D365 updates.

About Role

We are seeking Project Coordinator/Client Services Executive. This role provides essential administrative and project support throughout all stages of project delivery and operations. Responsibilities include populating SOWs, project set-up, maintaining internal folders and trackers, managing timelines, supporting invoicing and budget processes, and ensuring timely MIS and D365 updates. The role also coordinates expert and vendor activities, assists with contracting administration, managing encore and event logistics, and supporting the team with reminders, meeting notes, and resource requests.

About Omnicom Global Solutions

Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries.

Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management.

We currently have 4000+ awesome colleagues in Omnicom Global Solutions India who are committed to solving our clients’ pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of this journey.

Omnicom Health

(OH) is the world’s largest and most diverse global healthcare network, pioneering solutions that shape a healthier future for all.

At OH – Equal Opportunity Employment (EOA) /Affirmative Action (AA) employer, you’re not just part of a network—you’re part of a movement. Our ambition is to be the case study others aspire to, challenging the status quo and redefining what’s possible. With flagship locations globally, we deliver local expertise and groundbreaking healthcare solutions across consulting, strategy, creative, media, and more. Our 29 specialized companies work seamlessly to drive innovation with precision and impact.

About our agency - Adelphi

Adelphi Group Worldwide is a unique consultancy with services across the pharmaceutical development lifecycle. Founded in 1986 Adelphi is a global healthcare marketing services group with networks of offices across US and Europe and over 1000 staff worldwide. With three powerhouses of expertise, Adelphi offers services across Strategic Marketing, Marketing and Business Intelligence, Real-world Observational Research, Health and Economic Outcomes, Value Insight, Multi-channel Scientific Health Communications, Medical Education and Strategic Development.

Know more at: https://www.adelphigroup.com/

• Project Administration: Populate SOW templates, set up new projects, timeline management and updates, and manage internal folders to ensure smooth project initiation and organization
• Systems and Process Management: Update MIS and D365 systems, including creating purchase orders and adding job numbers, costs and fees, and maintain trackers, grids, and status sheets for accurate project monitoring.
• Financial Support: Coordinate internal invoicing processes, including monthly collation and checks, support budget development, and liaise with finance as needed.
• Team Coordination and Communication: Send reminders for weekly action items, manage meeting filenotes, and facilitate requests for knowledge center links, QR codes, and poster printing/shipping
• Event and Encore Management: Set up and oversee encore management processes, support expert and vendor coordination, and provide administrative assistance for expert contracting and event logistics

You will be working closely with:

• PMO (Project Management Office)

• Experience with basic office software (e.g., Microsoft Word, Excel, Outlook) for document creation, data entry, and tracking.
• Exposure to administrative or project support tasks, such as organizing files, updating trackers, or supporting team communications (through internships, coursework, or entry-level roles).
• Familiarity with handling invoices, budgets, or simple financial processes is advantageous but not essential.
• Comfortable learning new systems or tools (e.g., MIS, D365) and following established procedures.
• Experience working collaboratively in teams, with clear and professional communication skills.

Required Competencies.

• Attention to Detail
• Organisational Skills
• Time Management
• Technical Proficiency
• Communication Skills
• Problem Solving
• Collaboration and Team work
• Adaptability
• Process Improvement