Project Coordinator /Client Services Executive

About the Customer

A leading global marketing and corporate communications company. Omnicom//'s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries.

About the Role

Responsibilities:

seeking Project Coordinator/Client Services Executive. This role provides essential administrative and project support throughout all stages of project delivery and operations. Responsibilities include populating SOWs, project set-up, maintaining internal folders and trackers, managing timelines, supporting invoicing and budget processes, and ensuring timely MIS and D365 updates. The role also coordinates expert and vendor activities, assists with contracting administration, managing encore and event logistics, and supporting the team with reminders, meeting notes, and resource requests.

Client And; Agency Service:

Project Administration: Populate SOW templates, set up new projects, timeline management and updates, and manage internal folders to ensure smooth project initiation and organization

Systems and Process Management: Update MIS and D365 systems, including creating purchase orders and adding job numbers, costs and fees, and maintain trackers, grids, and status sheets for accurate project monitoring.

Financial Support: Coordinate internal invoicing processes, including monthly collation and checks, support budget development, and liaise with finance as needed.

Team Coordination and Communication: Send reminders for weekly action items, manage meeting filenotes, and facilitate requests for knowledge center links, QR codes, and poster printing/shipping

Event and Encore Management: Set up and oversee encore management processes, support expert and vendor coordination, and provide administrative assistance for expert contracting and event logistics

You will be working closely with:

PMO (Project Management Office)

Location

Hyderabad

Exerience:

3-5years

Background and Requirements