Department: Supply Chain & Procurement
Reports To: Head – SCM / Plant Head
Location: Solar PV Module Manufacturing Plant
Product Line: N-Type TOPCon 720 Wp Modules (M10/G12 cells)
1. ROLE PURPOSE
To ensure 100% material availability for uninterrupted production of TOPCon 720 Wp modules by planning, forecasting, and coordinating procurement based on factory capacity, BOM specifications, and customer orders. The role ensures cost-efficiency, timely supplier management, and alignment with the plant’s daily, weekly, and monthly production targets.
2. KEY RESPONSIBILITIES
A. Production-Based Material Planning
- Prepare weekly, monthly, and quarterly Material Requirement Plans (MRP) based on production schedules.
- Translate every order (720 Wp module) into BOM-based material quantities.
- Maintain consumption norms for TOPCon components (glass, EPE, N-type TOPCon cells, encapsulants, ribbons, frames).
B. Procurement Coordination
- Raise PRs/POs as per requirement, ensuring lead-time coverage.
- Align procurements with supplier production cycles, import timelines, and logistics constraints.
- Coordinate with QA/QC for incoming inspections.
C. Supplier & Lead-Time Management
- Maintain supplier lead-time database for:
o N-type TOPCon cells
o Glass (2.0 mm)
o Backsheet/glass for bifacial
o EPE/EVA
o Junction boxes (overmolded)
o Ribbon & busbars
o Sealant & adhesives
- Follow-up on shipment tracking, customs clearance, loading schedules.
D. Inventory Control
- Maintain minimum, maximum, and safety stock levels (10–15 days recommended).
- Monitor slow-moving, non-moving, and critical inventory.
- Ensure real-time inventory accuracy via ERP.
E. Cross-Functional Coordination
- Daily interaction with Production, Planning, Quality, Warehouse, and Finance.
- Provide daily/weekly status on material availability to Plant Head/SCM Head.
F. Cost Management
- Track commodity prices: glass, aluminum, EVA/EPE, junction boxes, and cells.
- Support negotiations with cost benchmarks.
- Ensure procurement within approved budget.
G. Documentation & Compliance
- Ensure all materials meet UL/IEC certifications.
- Maintain complete documentation as per ISO and internal audit requirements.
- Ensure supplier compliance with sustainability and ESG norms.
3. SKILLS & QUALIFICATIONS
Education
- Engineering/Science graduate preferred
- MBA in Supply Chain/Operations (optional but desirable)
Core Skills
- Strong MRP & ERP skills
- Understanding of PV module BOM (specifically TOPCon)
- Inventory analytics
- Supplier coordination & negotiation
- Excel/PowerBI reporting
Behavioral Skills
- Quick decision-making
- Detail orientation
- Multitasking under pressure
- Strong communication and follow-up discipline
1. Material Availability & Production Continuity (40%)
KPI Target
Material Availability Index 98%
Stockout Incidents / Month 0
Production Line Downtime Due to Material 0 hrs/month
Accuracy of Weekly Material Plans 95%
2. Inventory Management (25%)
KPI Target
Days of Inventory (DOI) 20–30 days (depending on lead time)
Safety Stock Maintenance 100% compliance
Inventory Accuracy (ERP vs Physical) 99%
Reduction of Slow/Non-Moving Items 10% per quarter
3. Procurement Efficiency & Cost Control (20%)
KPI Target
Procurement Within Budget 95% adherence
Supplier OTIF (On-Time In-Full Delivery) 95%
Cost Reduction Initiatives 3–5% annual saving
Lead-Time Optimization 10–15% reduction YoY
4. Compliance & Quality (10%)
KPI Target
Incoming Material QC Pass Rate 98%
Certifications Compliance (UL/IEC) 100%
Audit Findings Zero major non-conformities
5. Reporting & Coordination (5%)
KPI Target
Daily/Weekly Reporting Timeliness 100%
SLA Response Time to Production Queries < 1 hour
Ensure uninterrupted production of TOPCon 720 Wp modules by planning and securing raw materials with zero stockouts, optimal inventory, and strong supplier coordination.
