Procurement Executive

Job Description

ROLES & RESPONSIBILITIES: • Create precise purchase orders (POs) that adhere to agreed-upon terms and conditions. • Collaborate closely with Sales and KAM teams to gain a comprehensive understanding of their procurement needs and requisites. • Collaborate with suppliers to verify order specifics, delivery timelines, and any specific needs. And negotiate with them and find mutually beneficial agreements that align with both parties' interests. • Establish open communication channels with suppliers to build strong, collaborative relationships and address any concerns or challenges promptly. • Coordinate with warehouse & Inventory management team to ensure efficient receipt of incoming inventory. • Confirm and align supplier bills with purchase orders and delivery receipts. • Coordinate with the finance department to guarantee the punctual and precise processing of payments. • Promptly address and resolve any discrepancies or issues with bills. • Update procurement-related data in the system (Zoho) to ensure real-time visibility and accessibility for all stakeholders. • Adhere to company policies and applicable regulations in all procurement processes. • Coordinate and provide input on product features and specifications to various stakeholders like catalogue executive, manager E-commerce. • Organize and maintain precise procurement records, encompassing contracts, bills, and communications. • Stay updated on industry trends, advancements in procurement practices, and relevant professional certifications. Purpose of job: • Coordinate with Sales and Key Account Management teams to align procurement with client/customer requirements and business objectives. • Maintain strong relationships with suppliers to ensure timely delivery and resolve any issues promptly. • Execute accurate processing of purchase orders, Purchase receives, bills and Vendor payments. • Drive continuous improvement through analysis of cost data and implementation of best practices. • Resolve Frequent Stock Out Items • Ensure all Issued PO are updated with arrival timelines • Manage In-Transit PR Records and follow ups • Creation of New Item SKU and release for sale • Ad Hoc Fulfillment Purchase Order Management. FUNCTIONAL COMPETENCIES MANAGERIAL / BEHAVIORAL COMPETENCIES: • Strategic Sourcing • Supplier Relationship Management • Regulatory Compliance • Knowledge on ERP Systems • Analysis & Reporting • Proficient in MS-Office/ Google workspace • Proficient in Language (English, Telugu & Hindi)