Procurement Assistant

About Serrala

Serrala is a fast-growing global B2B Fintech software company headquartered in Hamburg, Germany. Serrala optimizes the universe of payments for organizations that seek efficient cash visibility and secure financial processes. Serrala supports over 2,500 companiess worldwide with advanced technology and personalized consulting to optimize all processes that manage incoming and outgoing payments: from order-to-cash, procure-to-pay, and treasury to data and document management. Serrala is represented on three continents with 12 regional offices in Europe, North America, and Asia. With over 750 employees/Serralians dedicated to service companies of all industry sectors - from medium-sized companies to global players, covering 20% of Fortune 500 and 50% of DAX 30 (German stock index) companies, Serrala continues to expand.

Serrala is working on a bold and innovative plan to develop its next-generation cloud-native enterprise payments solution. To achieve this vision, a new Center of Excellence was created in Pune in 2019. The Pune CoE boasts of cross functional teams that build SaaS products from scratch, onboard customers and offer post-implementation support. We are a rapidly growing organization, and this is your opportunity to join us in our growth journey.

Procurement Assistant - Tasks and accountabilities

• Act as the first point of review for incoming procurement requests submitted via Jira, ensuring accuracy and completeness.
• Coordinate and track order confirmations, ensuring timely communication with suppliers and internal stakeholders.
• Prepare, maintain, and distribute meeting agendas, notes, and summaries related to procurement discussions and vendor meetings.
• Support the maintenance of procurement documentation, including contracts, approvals, and purchase records.
• Assist in vendor onboarding and data entry processes, ensuring alignment with compliance and legal standards.
• Monitor procurement metrics and assist in generating basic reports on spend, savings, and performance.
• Collaborate cross-functionally with Finance, Legal, and IT teams to support day-to-day procurement activities.

Technical/ professional qualifications

• Act as the first point of review for incoming procurement requests submitted via Jira, ensuring accuracy and completeness.
• Coordinate and track order confirmations, ensuring timely communication with suppliers and internal stakeholders.
• Prepare, maintain, and distribute meeting agendas, notes, and summaries related to procurement discussions and vendor meetings.
• Support the maintenance of procurement documentation, including contracts, approvals, and purchase records.
• Assist in vendor onboarding and data entry processes, ensuring alignment with compliance and legal standards.
• Monitor procurement metrics and assist in generating basic reports on spend, savings, and performance.
• Collaborate cross-functionally with Finance, Legal, and IT teams to support day-to-day procurement activities.