Personal Assistant to Managing Director

As an administrative assistant, you will act as the primary contact and owner of coordinating tasks and administrative activities for the Managing Director. Your responsibilities will include managing calendars by scheduling meetings and appointments, handling global events such as Townhalls, OneIPB, Engage and Connect sessions, and online team engagement events. Additionally, you will be tasked with compiling and disseminating meeting documents, managing travel bookings and expense claims, tracking infrastructure and inventory for new joiners and leavers, opening IT support tickets, following up on support tickets, raising purchase orders for various items such as stationery, office equipment, licenses, and employee welfare items. You will also maintain email distribution lists, staff communications, and email broadcasts, as well as assist with seat planning and floor plan updates in database systems like dbMOVE. To excel in this role, you should have previous experience as an administrative assistant, preferably supporting senior stakeholders such as Managing Directors and Directors in onshore locations. A Bachelor's degree in Business Administration or an equivalent qualification/work experience is required. You should be a self-starter with strong analytical skills, excellent interpersonal and communication skills, and the ability to create presentations and reports. Strong organizational and planning skills are essential, along with proficiency in spreadsheets and basic database skills like data matching, data entry, and basic reporting. Knowledge of the banking and financial sectors is also beneficial. This is a full-time position with a day shift schedule and requires in-person work at the designated location. The application deadline for this position is 27/07/2025, and the expected start date is 04/08/2025.,