Payroll Specialist - India (Pune)

To support the Team / Manager in leading the payroll process for assigned areas of business, ensuring that all employees are paid accurately and on time, while complying with company policies and procedures, local labor regulations & tax laws. As a specialist in the Payroll function, analyze, review, and recommend improvements in current practices & system processes with a focus on confidentiality, enhancing customer satisfaction and efficiency.

• Cross verifies & processes all requests and system transactions related to payroll which includes, new joiners, advance payments, claims, deductions, adjustments, increments, upgrades, contractual bonds, incentives & bonuses etc., to ensure all data, benefits, and pay criteria are as per employment agreement and in line with Company’s policies and procedures.
• Conducts post-payroll checks and extracts necessary reports from HR system in order to cross-verify and reflect changes in the payroll system, coordinates with HR teams/ Line Managers on approvals and any corrective actions.
• Generates & reconcile journal voucher post-payroll and submit to Finance for payroll costing.
• Prepares the “Recharge” reports to be sent to Finance Department wherever applicable and ensuring they are processed against right cost centers.
• Executes necessary adjustments to resolve discrepancies and ensures the payroll is released only after the required verifications are done taking into consideration all applicable policies and practices of the company. Checks the upload of the Payroll transfer to the designated bank account ensuring the transfer is accurately and timely executed.
• Ensures compliance with local tax laws, pension funds, profession tax laws and all other laws which are applicable to the company and ensure timely payments are made, challans raised and timely coordination with the respective consultants. Necessary supporting documents to be always maintained in the system.

• Monitors & verifies all End of Service (EOS) calculations and formalities and obtains necessary approval for release of EOS. Oversees the handover and exit clearance process and bank settlements are properly sorted out and company’s interests are protected and there are no liabilities pending with the employees.
• Ensure necessary System Interfaces are carried out timely and efficiently and coordinates with Stakeholders for resolution and corrective actions.
• Conducts the payroll activities & related data analysis for the assigned business areas, ensuring timely and accurate performance in accordance with adopted policies and procedures. Coordinates with Line Managers, HR Managers, and the Finance Department on all necessary approvals and wavers in due course.
• Conducts regular analysis of current payroll practices and system processes, identify & recommend areas for improvement & efficiency, and collaborate closely with the IT department to implement approved changes.
• Monitors & regularly checks that all data repositories /transactions are accurate, well managed & securely stored in the system, ensuring that there is no leakage of information. Ensures that payroll operations records and necessary documents are maintained & updated for different purposes.
• Processes all transactions related to payment requests that come from other departments/sections and confirms accuracy of the data & calculations. Raises queries/ challenges information and payouts if/ when it does not conform to policies and logic.
• Provides necessary support to facilitate audit checks; ensures availability, update, and compliance of related documents, reports, attendance sheets and records with the approved standards.
• Generates from the HR/Payroll system function related and prepares ad-hoc financial reports to be utilized by HR team and Management for different purposes.

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Strong knowledge of HR systems and tools, preferably SAP SuccessFactors
• Advanced in Microsoft Office Suite (Excel, Word, PowerPoint etc.)
• Well-versed with Employment regulations in India and statutory Employer obligations

• 6 to 8 years of progressive HR experience of which at least 2 years as a specialist in India payroll
• Strong mathematical, numerical reasoning ability and high accuracy are mandatory for this role
• Ability to collaborate with cross functional teams to ensure compliance with the agreed standards and procedures
• Excellent interpersonal and team-building skills
• Strong analytical and problem-solving skills