Operations Executive

Important:

https://forms.gle/DXvEvtpC3VPB1fHm6

Role Definition:

Key Responsibilities / Deliverables:

1. Weekly Returns Analysis

2. Weekly Low Stock Alert & Demand Projection

3. Inventory Planning & PO Creation

4. End-of-Month (EOM) Cycle Count

5. Trims & Packaging Count

6. Stock Discrepancy Investigation

Tasks & Activities:

1. Weekly Returns Analysis

* Update PC 2.0 Tracker with: Total Returns, Customer Returns, RTOs, QC Pass %, QC Fail %.

* Highlight to management if QC Fail % >2% with proposed solution.

* Flag high-return/exchange SKUs to Management & R&D with reasons.

2. Weekly Low Stock Alert & Demand Projection

* Every Monday & Thursday: Export daily sales data and update Demand Projection sheet.

* Fill the “Next Month Projection” tab with daily units sold and review auto-calculated projections.

* Review “Reorder Plan” tab for 2-month projected demand and inventory cover.

* Update “Current Inventory” by checking Shopify stock levels.

* Flag urgent A & B category reorders via Asana with context notes and approval tags.

3. Inventory Planning & PO Creation

* Create POs in EasyEcom and share with vendors.

* Update Ops Product Movement in Asana with all PO stages (In Transit → QC → GRN → Putaway → Closure).

* Ensure trims/packaging availability before production begins.

* Call vendors 3–4 times during the production cycle; track progress and update trackers with status and delays.

4. EOM Cycle Count

* Conduct monthly cycle counts in EasyEcom, ensuring 100% bin scanning.

* Export Inventory Variance Report with USN-level detail.

* Identify “lost” units and record in PC 2.0 Tracker → Shrinkage section.

* If shrinkage >1%, notify Ops Manager immediately with USN list.

* Investigate all variances and close within 48 hours.

5. Trims & Packaging Count

* Conduct weekly trims/packaging stock counts every Friday.

* Update Trims & Packaging Count Tracker with “Current Stock.”

* Reorder flagged items (below ideal levels) via Asana task and PO approval.

* Record vendor details and expected delivery date in tracker.

6. Stock Discrepancy Investigation

* Log discrepancies in Stock Discrepancy Log (SKU, USNs, variance).

* Check internal movements (putaway, bin assignment, GRNs, outbound orders).

* Check external movements (returns, RTOs, vendor returns, samples taken for shoots).

* Conduct blind physical recount of suspected SKUs.

* Resolve and close discrepancies: update as “Resolved” or “Confirmed Lost.”

* Flag repeat discrepancies to Ops Manager for SOP review.

Important: To apply for this role, you must fill out the application form here:

https://forms.gle/DXvEvtpC3VPB1fHm6