Office Manager – Admin, Accounts & Operations

Job Title: Office Manager – Admin, Accounts & Operations

IMMEDIATE HIRING

Type: Full-Time

Location: Faridabad (Piloting/Prototyping Plant) & Bilaspur Village, Moga District, Punjab (Production Facility)

Company Description

De3pbio is a US-based, VC-backed company operating at the intersection of active functional ingredients and FMCG. With cutting-edge work in AI-ML, precision fermentation, and plant-based science, we are transforming food, health, and beauty ingredient innovation for a healthier, more sustainable future.

Start-up Quotient – Mandatory and Non-negotiable:

Problem Solver: Driven by solving real challenges over following rigid job descriptions.

Resourceful Thinker: Combines creativity, speed, and structure to get things done.

Ownership & Accountability: Operates with independence and a bias for action.

Attitude: Thrives under pressure, adapts quickly, and builds solutions in real time.

Smart, Hardworking & Flexible: Detail-oriented multitasker who can wear multiple hats.

Positive & Energetic: High-energy, optimistic, and solution-oriented every day.

Role Overview

We are looking for a hands-on and highly organized Office Manager who can seamlessly manage Admin, Accounting, and Operational tasks across our labs, facilities, and factory units. This person will be the operational backbone of the team—ensuring smooth day-to-day functioning, coordinating vendor and OEM visits, maintaining compliance, and enabling the R&D and production teams to focus on execution.

Key Responsibilities

Manage overall office and facility administration (labs, pilot unit, and plant).

Ensure smooth coordination between R&D, production, and leadership teams.

Oversee vendor relations, OEM visit coordination, logistics, and facility upkeep.

Manage basic accounting functions—purchase orders, invoicing, expense tracking, and petty cash.

Support compliance documentation (FSSAI, labor, fire, audit logs, etc.) in coordination with relevant consultants or agencies.

Handle inventory and procurement coordination of office supplies, raw materials, and lab consumables.

Maintain records, SOPs, documentation, and ensure timely reporting and escalation of issues.

Coordinate employee onboarding, time tracking, travel logistics, and facility access.

Act as the first point of contact for internal and external stakeholders.

Qualifications

Bachelor’s degree in Business Administration, Operations, Commerce, or related fields.

3–5 years of experience in office administration, operations, or plant coordination roles.

Strong organizational and multitasking abilities.

Familiarity with basic accounting tools or ERP software.

Good communication skills (English, Hindi, and local language proficiency preferred).

Hands-on experience working in a manufacturing, lab, or startup environment is a big plus.