Office Executive

We are seeking a dynamic and highly organized Office Manager to oversee daily operations, coordinate internal processes, and support both creative and administrative teams. The ideal candidate will play a crucial role in ensuring smooth office functioning, people management, and effective communication across departments and with external partners.

Key Responsibilities:

Operational & Office Management

• Oversee the smooth functioning of office utilities, supplies, maintenance, and administrative tasks.
• Manage vendor relationships, including periodic vendor and factory visits, ensuring coordination of processes with team.
• Support in planning and executing shoots, meetings, photography sessions, and office art/sculpture revamps.
• Maintain and update client contact lists, ensuring organized and up-to-date information.

Team & HR Coordination

• Lead daily morning Zoom alignment calls with the team.
• Coordinate recruitment processes including screening, scheduling interviews, and structured hiring documentation.
• Complete all onboarding formalities for new joiners in a timely and professional manner.
• Oversee staff management, attendance updates, and HR coordination responsibilities.
• Organize and facilitate internal training sessions once a month.

Data Management & Reporting

• Maintain and update operational dashboards including Hopper, proposal sheets, lead trackers, member trackers, and accounting sheets.
• Prepare, analyze, and publish attendance and performance dashboards for management review.
• Maintain project-wise data sheets and ensure all reports are updated accurately on Excel/Google Sheets.
• Support leadership with structured reporting and actionable insights for better decision-making.
• Identify gaps in operations and suggest improvements to enhance workflow efficiency and team coordination.

Client & Cross-functional Coordination

• Provide support in client coordination and interactions as required.
• Coordinate installation Zoom calls and ensure team readiness for smooth execution of deliverables.
• Follow up diligently on assigned tasks with internal teams, vendors, and clients.

Skills & Requirements

• Graduate in any discipline (Business/Management preferred).
• Proven experience in office management, administration, or operations (experience in creative/arts industry is a plus).
• Strong command over Excel/Google Sheets and overall data management.
• Excellent communication, coordination, and stakeholder management skills.
• Ability to multitask and manage diverse responsibilities in a dynamic, creative work environment.
• Highly detail-oriented, proactive, and capable of working independently.
• Comfortable with both people-facing and backend operational work.
• Flexibility to attend off-site meetings, shoots, and vendor visits when required.

Job Type: Full-time

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person