Office Coordinator

Office Coordinator Position Overview The Office Coordinator ensures efficient day-to-day operations of the office by managing administrative tasks, supporting staff, and maintaining a professional and organized work environment. This role serves as the central point of contact for internal teams, clients, and vendors. Key Responsibilities Administrative & Office ManagementMaintain office organization, cleanliness, and supply inventory Oversee mail distribution, shipping, and receiving Manage office equipment and coordinate repairs when needed Schedule and coordinate meetings, appointments, and conference rooms Assist with document preparation, filing, and general record-keeping Communication & Support Serve as the first point of contact for visitors and incoming calls Provide administrative support to departments and leadership Draft email correspondence, memos, and internal communications Support onboarding of new employees (workspace setup, badges, equipment) Vendor & Facilities Coordination Liaise with building management, IT, and external vendors Manage service agreements (cleaning, maintenance, supplies, etc.) Assist with office layout planning and space optimization Operations & Reporting Track office expenses and assist with budget monitoring Process invoices, purchase orders, and reimbursement requests Support event planning, team meetings, and company activities Maintain databases, distribution lists, and contact information Qualifications Required Proven experience in administrative, office coordination, or receptionist roles Strong organization, multitasking, and time-management skills Excellent verbal and written communication skills Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace Ability to maintain confidentiality and handle sensitive information Preferred Experience with office management software or scheduling tools Background in customer service or operations Knowledge of basic bookkeeping or budget tracking