Office Co-ordinator

As an Office Coordinator at our company, you will play a crucial role in managing the flow of the office and enhancing company operations. Your responsibilities will include: - Following office workflow procedures to ensure maximum efficiency. - Maintaining files and records with effective filing systems. - Supporting other teams with various administrative tasks such as redirecting calls, disseminating correspondence, and scheduling meetings. - Greeting and assisting visitors when they arrive at the office. - Monitoring office expenditures and handling all office contracts (rent, service, etc.). - Performing basic bookkeeping activities and updating the accounting system. - Dealing with customer complaints or issues. - Monitoring office supplies inventory and placing orders. Qualifications required for this role: - High school diploma or GED equivalent is required. - BSc/BA in business administration or a similar relevant field. - Associates degree in office administration, management, or a related field is preferred. - 2+ years of working experience in office admin or hospitality management is preferred. - Applicable knowledge of basic bookkeeping principles and office management systems and procedures. - Computer literate and proficient in using Microsoft Suite. - Outstanding communicator both verbally and written. - Excellent organizational and time management skills. Experience and skills needed: - Previous working experience as an Office Coordinator. - Hands-on experience with back-office and accounting software. - Experience using office machinery such as fax, printer, copier, and phone systems. - Outstanding communication and interpersonal skills. - Multi-tasking aptitude. - Proactive problem solver. - Familiarity with Microsoft Office applications including Word, Excel, and PowerPoint. - Skills in problem assessment, creative problem solving, team-building, and supervision. - Strong oral and written communication skills. - Report and document preparation. - Time management, scheduling, decision making, and planning. - Facilities management and budget preparation and management. In addition to the above, the Key Performance Indicators (KPIs) for this role include: - Office utilization rate - Request resolution average time - Request frequency - Number of end-user complaints This is an overview of the responsibilities, qualifications, and expectations for the Office Coordinator position at our company.,