Office Administrator Senior 1

• Leading and supervising a team of administrative assistants, receptionists, and clerks, assigning and prioritizing tasks, and ensuring smooth flow of operations
• Overseeing and managing office equipment, supplies and maintenance. Ensuring all equipment functions well, maintaining office inventory and supplies, and ordering new supplies as needed
• Prioritizing and delegating tasks for the team, managing work schedules, and monitoring the individual progress of team members to maintain quality, productive output
• Providing guidance, motivation, coaching, performance evaluations, and career development opportunities for team members, ensuring the team is well-trained and focused on their responsibilities
• Planning, coordinating and overseeing the onboarding of new employees, such as providing orientation and training on internal processes and procedures
• Managing financial operations, including budgeting, approval of expenses, cost management, and financial reporting
• Developing and implementing office policies, procedures, and protocols with the approval of senior management, ensuring adherence to local laws, regulations, and best practices
• Developing and maintaining effective communication and professional relationships with internal stakeholders, including management, team members, and other departments, as well as external stakeholders, such as vendors and clients
• Identifying opportunities for efficiency improvements, system updates, and process optimization in consultation with management
• Preparing and presenting reports, data, and documentation demonstrating the office's productivity, performance, and effectiveness.

Skills

• At least 5 years of proven experience as office Real estate Supervisor for a multi-location office environment
• In-depth understanding of office management procedures, departmental, legal and environmental policies
• Excellent organizational and multitasking abilities
• Expertise in financial and facilities management principles
• Team player with leadership skills
• Analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• Proficient in MS Office
• Ability to collaborate with multiple stakeholders across various locations and at various levels