Office Administrator

Job Description

The Administrative Officer is responsible for ensuring the smooth day-to-day functioning of office operations. This role involves managing schedules, handling documentation, preparing reports, coordinating across teams, and supporting HR and Finance functions. The ideal candidate will be highly organized, detail-oriented, and able to effectively manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

1. Office Administration

• Oversee and manage daily office operations to ensure smooth workflow.
• Maintain office supplies, equipment, and facilities, liaising with vendors and service providers.
• Implement and monitor office policies, procedures, and compliance requirements.

2. Scheduling & Coordination

• Manage calendars, appointments, and meeting schedules for senior management.
• Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-ups.
• Facilitate effective communication and collaboration between departments.

3. Documentation & Reporting

• Draft, format, and manage official documents, records, and correspondence.
• Maintain and organize files, contracts, and other administrative records (physical and digital).
• Prepare periodic reports, presentations, and dashboards for management review.

4. HR Support

• Assist in employee onboarding, maintaining personnel records, and coordinating training sessions.
• Support HR in managing leave records, attendance, and employee engagement initiatives.
• Provide assistance in recruitment coordination and HR documentation.

5. Finance Support

• Assist in processing invoices, purchase orders, and reimbursements.
• Support finance with expense tracking, petty cash management, and vendor payments.
• Coordinate with the accounts team for timely financial reporting and audits.

6. Cross-Functional Coordination

• Serve as a point of contact for internal teams and external stakeholders.
• Ensure effective flow of information across departments to support business operations.
• Provide administrative support to special projects and company events.

Key Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
• Ability to handle confidential information with discretion.
• Problem-solving mindset with attention to detail.
• Strong interpersonal skills and a proactive approach to work.

Qualifications

1. Bachelor’s degree in Business Administration, Office Management, or a related field.

2. B.SC Computer Science

3. B.Com

4. Master’s degree (MBA or related)

• Employment Status : Full Time
• Experience : 0 - 1 Years
• Gender: Only females are allowed to apply
• Job Location : Puducherry
• Work Type : Work from office

Job Types: Full-time, Permanent, Fresher

Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits:

• Provident Fund

Work Location: In person