Office Administrator

Position Overview

We are looking for a proactive and organized Office Administrator to oversee the smooth running of daily office operations. The ideal candidate will manage office assistants and support staff, handle vendor relationships, coordinate administrative activities, and ensure the office runs efficiently and professionally.

Key ResponsibilitiesAdministrative Management

• Oversee and coordinate all administrative activities to ensure the office operates smoothly.
• Supervise office assistants, housekeeping, and support staff; assign duties and monitor performance.
• Manage incoming and outgoing correspondence, including calls, emails, and courier services.
• Maintain office records, files, and documentation (both physical and digital).

Vendor & Facility Management

• Manage vendor relationships for office supplies, maintenance, security, housekeeping, and IT support.
• Negotiate contracts and ensure timely delivery of goods and services.
• Monitor office maintenance, repairs, and facility management needs.
• Track and manage inventory of office supplies, pantry items, and stationery.

Finance & Procurement Support

• Prepare and process purchase orders, vendor bills, and petty cash expenses.
• Assist with budget planning and cost optimization for office operations.
• Maintain records of vendor payments and coordinate with the accounts department.

Employee & Office Support

• Coordinate onboarding for new employees (seating arrangements, ID cards, systems, etc.).
• Plan and organize office events, meetings, and employee engagement activities.
• Ensure compliance with company policies, health, and safety standards.

Reporting

• Maintain reports on administrative expenses, vendor performance, and office upkeep.
• Provide regular updates to management on office operations and staff performance.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–6 years of experience in office administration or facility management.
• Strong leadership and people management skills.
• Excellent communication, negotiation, and organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic accounting tools.
• Ability to multitask and manage time effectively in a fast-paced environment.

Key Attributes

• Highly responsible and dependable.
• Detail-oriented with strong problem-solving skills.
• Professional demeanor and positive attitude.
• Ability to handle confidential information with discretion.

Job Type: Full-time

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

• Provident Fund

Work Location: In person