2484 Office Administration Jobs - Page 33

Role & responsibilities Oversee daily office operations: manage supplies, inventory, and vendor relationships, Coordinate meetings, appointments, events, travelprepare agendas and meeting minutes ,Maintain filing systems (physical & electronic), databases, and internal documentation, Support HR/admin tasks: onboarding processes, record-keeping, expense reconciliation. Supervise junior administrative staff or frontoffice team.

Strategic & Leadership Responsibilities Office & Facilities Management Team Leadership & Development Communication & Information Management Support & Coordination Continuous Improvement

Role & responsibilities -Manage Daily office administration and supervise support staff -Coordinate travel bookings ,meetings and vendor communication -Handle petty cash, payroll processing for facility staff and internal reporting -Support HR , Finance and procurement activities -Maintain digital and physical filing systems for efficient office operations -Use SAP for PO (purchase order) creation, procurement tracking & reporting. Work location - Vyttala ,Ernakulam. Preferred candidate profile Any degree with system knowledge is must ,Immediate joiner preferred .

Roles and Responsibilities Manage facilities, office administration, housekeeping, asset management, hygiene, security management, statutory compliance, vendor management, transport operations. Oversee day-to-day facility maintenance and repairs to ensure smooth functioning of all facilities. Coordinate with vendors for timely delivery of services such as cleaning supplies and equipment maintenance. Ensure compliance with company policies and procedures related to safety, health, and environmental standards. Develop and implement effective strategies for managing multiple priorities simultaneously. Desired Candidate Profile 10-20 years of experience in Facility Management or similar role. Strong knowledge of facility management principles and practices. Excellent communication skills for effective coordination with stakeholders. Ability to manage budgets effectively for various projects.

Job Summary: We are seeking an experienced and proactive Senior Administration Manager to lead and manage administrative operations across our real estate projects. The ideal candidate will bring 8+ years of experience in real estate administration, facility management, compliance, vendor coordination, and team supervision. This role requires strong organizational skills, attention to detail, and the ability to streamline processes across multiple sites. Key Responsibilities: Administrative Oversight: Manage all administrative functions across project sites and corporate office, ensuring smooth daily operations. Facility & Asset Management: Supervise maintenance of office premises, project sites, and fixed assets. Ensure availability and upkeep of office infrastructure. Vendor Management: Identify, negotiate, and manage service providers for housekeeping, security, transport, IT support, and supplies. Compliance & Documentation: Ensure timely renewal of licenses, permits, and statutory compliances related to building, labour, and municipal norms. Procurement Coordination: Oversee purchase and inventory of office and site materials; coordinate with procurement teams for timely delivery. Budgeting & Cost Control: Prepare admin budgets, monitor expenses, and optimize costs without compromising operational efficiency. Team Supervision: Lead and train administrative support staff; monitor performance and ensure adherence to company policies. Liaison & Coordination: Act as liaison with government agencies, utility providers, and local authorities for administrative needs. Support to Leadership: Provide executive-level support to senior management for operational, travel, and logistical arrangements. Requirements: Bachelors degree in Business Administration or related field (MBA preferred). Minimum 8 years of relevant experience in real estate or infrastructure companies. Strong knowledge of facility management, admin SOPs, and compliance protocols. Excellent in communication, leadership, and problem-solving skills. Proficient in MS Office, ERP tools, and documentation processes.

Roles and Responsibilities: 1. Office Administration : a) Oversee day-to-day office operations and ensure a well-organized and efficient workplace b) Manage office supplies, equipment, and facilities. c) Handle vendor relationships and HR Petty cash 2. IT Support: a) Coordinate with admin, IT Team and employees for laptop arrangements and replacement. b) Track and manage company assets, including technology equipment and physical resources. c) Maintain asset records and coordinate with the IT team for updates. d) IT vendor management 3. Vendor Management : a) Monthly payables- Review vendor invoices for accuracy and compliance with agreed terms. Ensure timely processing and payment to maintain good relationships. b) Vendor Agreements- Arranging the agreements of the vendors c) Maintaining records- Keep a centralized, organized system for vendor documentation (agreements, invoices). Regularly update records to reflect any changes in vendor information or contract terms. d) Handling monthly ISO Audit- Ensure compliance with ISO standards by preparing necessary documentation related to vendor activities 4. Employee Engagement Coordination: a) Assist in planning and organizing employee engagement activities and events. B) Coordinate with teams for participation and smooth execution as and when planned 5. Maintaining Reports: Maintain required work reports to ensure smooth operations within the organization. 6. Grievance Handling: Handling day today queries of employees. 7. LnD : Multiple training programs are run at the same time hence work as program co-ordinator for training and attendance recordings. 8. Employee Onboarding and Documentation: a) Support the onboarding process for new hires by preparing necessary documents and facilitating orientation. b) Maintain accurate employee records and files. NOTE : The person should be ready to open and close the office incase of respective person is not available.

KIMS HOSPITAL & SURGICAL CENTER is looking for JR. EXECUTIVE to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

KIMS HOSPITAL & SURGICAL CENTER is looking for EXECUTIVE - KIMS - MANAV to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Marwadi Group is looking for Executive to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Aster Medcity is looking for Executive to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Job Summary: Candidates should be able to manage a small office of around 15 employees. Graduates in science/commerce/management Experience of at least 10 years managing a small office preferably product based organization. Problem solving approach through knowledge of sales-dispatches, Accounts and payment collection. Excellent management skills Preference will be given for those who worked in product-based organization.

Job Summary: Candidates should be able to manage a small office of around 15 employees. Graduates in science/commerce/management Experience of at least 10 years managing a small office preferably product based organization. Problem solving approach through knowledge of sales-dispatches, Accounts and payment collection. Excellent management skills Preference will be given for those who worked in product-based organization.

Note: Candidate must be fluent in English, Kannada and Hindi Languages. Job Highlights: Managing calendars of the MD Director Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks.

Key Responsibilities Monthly Payables Management: Monitor, process and reconcile vendor payments and office expenses. Vendor Management: Manage vendor relationships, negotiate contracts and ensure SLAs are met. Employee Engagement: Plan and execute activities to foster a positive work environment. Joining Formalities: onboarding processes, including documentation and orientation. Petty Cash Management: Maintain and report petty cash transactions. Office Administration: Oversee daily operations, facility management and office upkeep. IT Support Coordination: Closely work with IT team for asset management and employee support Flexible Work Hours & Travel: Be available to work 5 days a week, extend hours when required and work on Saturdays, if needed ( as and when required for any functions, events) Skill : - Monthly Payables Management, Vendor Management, Employee Engagement, onboarding processes, including documentation, orientation, Petty Cash Management, Office Administration, IT Support Coordination, Microsoft Office Suite,Excel, Word, PowerPoint, vendor negotiations, accounting principles

Career Opportunities Job Code IJP- Executive - Customer Engagement (Agency) Position Executive - Customer Engagement (Agency) No. of Positions 1 Department Operations Function Operations - Agency Reporting to Manager/Chief Manager - Customer Engagement Band 5 Location Vapi O ffice Last date of submission Key Responsibilities Managing office administration assets and upkeep of the same. Agents Contracting New Business Processing Banking of Initial & Renewal Premium Managing Petty cash & vendor payments Retention of Surrender Requests Execution of all Service Requests - Post Policy Issuance Reverting on customer queries and complaints Maintaining high NPS Scores Life and Health Claims processing Handling compliance issues. Audit Rating Measure of Success Customer Engagement - 70% Surrender Retention - 70% NPS-90 Managing office administration assets and upkeep of the same. Agents Contracting New Business Processing Banking of Initial & Renewal Premium Managing Petty cash & vendor payments Retention of Surrender Requests Execution of all Service Requests - Post Policy Issuance Reverting on customer queries and complaints Maintaining high NPS Scores Life and Health Claims processing Handling compliance issues. Audit Rating Measure of Success Customer Engagement - 70% Surrender Retention - 70% NPS-90 100% Banking with 24 hours. Vendor payment TAT should be Surrender Requests 100 % Accuracy of POS requests 100 % Accuracy of Customer service Zero Day upload of POS & Claims Docs in FTP server. Audit rating 2 Desired qualifications and experience Graduate / Post-Graduate in any discipline. 2-3 year s experience handling front end customer services Knowledge of service quality is required Knowledge and skills required Must be highly customer centri c Excellent communication skills Good co-ordination skills Data management on Excel should be good

Job Title: Executive Assistant Location: Matunga East, Mumbai, Maharashtra 400019 Experience: 3 to 7 years (preferred) Job Summary: We are seeking a professional, detail-oriented, and proactive Executive Assistant to support our senior leadership team in daily administrative and operational activities. The ideal candidate should be well-organized, reliable, and able to handle multiple tasks efficiently while maintaining confidentiality. Key Responsibilities: Manage the calendar, meetings, and appointments of the senior management. Coordinate travel arrangements including flights, hotels, and ground transportation. Handle all forms of communication, including emails, phone calls, and correspondence. Prepare reports, presentations, and other important documents as required. Maintain records, files, and confidential information in an organized manner. Manage office administration and liaise with internal and external stakeholders. Assist in event planning, meeting logistics, and office coordination. Follow up on pending tasks and ensure timely completion. Handle personal tasks and errands as and when required. Required Skills & Competencies: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office management tools. Ability to multitask and work independently. High level of discretion and confidentiality. Preferred Qualifications: Bachelors degree or equivalent qualification. Work Environment: Office-based role at Matunga East, Mumbai. Professional and collaborative work culture.

We are seeking a proactive and detail-oriented Admin Executive/Manager to oversee the daily administrative operations of our real estate offices and premium commercial properties. This role plays a pivotal part in ensuring seamless office functioning, vendor coordination, facility management, and internal compliance in a high-performance real estate environment. Key Responsibilities Office Administration Supervise day-to-day office operations ensuring smooth support across all departments. Manage office supplies, infrastructure maintenance, and upkeep of administrative records. Handle front-desk coordination, courier/logistics, travel arrangements, and visitor management. Vendor & Facility Coordination Liaise with facility management, housekeeping, security, and maintenance vendors. Monitor service levels of outsourced teams and vendor performance. Manage renewals of AMCs, track utility payments, and process vendor invoices. Asset & Inventory Management Maintain and update inventory of office assets, IT infrastructure, and supplies. Coordinate with procurement teams for asset requisitions, AMC contracts, and related documentation. Documentation & Compliance Ensure accurate maintenance of compliance records and regulatory documentation. Organize and manage lease agreements, vendor contracts, licenses, and statutory documents. Project Site Support (If Applicable) Assist commercial site teams with administrative support, logistics, event coordination, and local liaison tasks. Meeting & Event Coordination Oversee scheduling and setup of meeting rooms, manage internal/external event logistics, and provide on-ground administrative support during meetings or client visits. Qualifications & Requirements Graduate in any discipline (Bachelors degree); specialization in Business Administration or Facility Management is a plus. 5–7 years of relevant experience in office administration, preferably in real estate, commercial leasing, or property management sectors. Proficient in MS Office Suite (Excel, Word, Outlook). Strong interpersonal, communication, and organizational skills. Experience in vendor management, facility services coordination, and administrative compliance. Preferred Skills Prior experience in Grade A commercial property or corporate office environments. Familiarity with facility management systems, AMC workflows, and statutory compliance processes. Ability to work independently and manage multiple admin functions under tight timelines.

Elysium Infotech Private Limited is looking for Executive to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Role & responsibilities Responsible for Office administration and facility management Guesthouse, travel and Vehicle management Welfare & Event Management Implement policies and processes for better administrative control. Manage all documents (bills/immigration papers/asset receipts) for Audit and other relevant purposes Search new vendors from time to time for cost and services improvement. Manage AMCs, agreements etc. to ensure uninterrupted services within budget. Administrative support to expatriates Hotel Booking & Welfare management All HR Expenses (Invoice) Booking in GEMS System for timely payout against budgeted expense Preferred candidate profile Immediate joiners are preferred Contract Development and Management Asset Management Infrastructure services.

Role & responsibilities - Office Management , Administration Work, Travel Arrangements Preferred candidate profile -- Male Candidate only ,Candidate must be experience in Travel Managements

Role Overview: The School Engagement & Innovation Specialist is a unique, school-facing role that combines hands-on teaching with strategic analytics, account management, content development, and training programs.

Front Desk Admin needed: Manage front desk, greet visitors, handle calls, assist depts with scheduling, attendance, onboarding, & record keeping. Support office admin tasks to ensure smooth operations. Good communication & basic HR knowledge required

Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Works under direct supervision on routine tasks as per established procedures. Works with other team members and/or end-users to troubleshoot basic problems. Effectively contributes to team goals. Participates in the development of basic solutions. Coordinates with Project Managers and IT/Records Management on the proper methods of protection for project records and makes recommendations on media, rotation, procedures, etc. Understands project needs and determines proper resources for projects. Evaluates external tools and resources. Prepares statistical reports on usage and efficiency of projects. Proactively identifies opportunities for improvement and cost savings. Analyzes and selects information services. Answers correspondence on special reference subjects. Selects and orders new resource materials. May be designated according to specialized functions. Qualifications Graduate in any stream from a recognized university 0-2 years of professional experience in relevant engineering discipline Ability to work in multidisciplinary teams and manage deliverables in a fast-paced environment Additional Information

Shape the future of Core and Autonomous Networks! As a Product Manager, you'll own the entire lifecycle of our products and services, from initial concept and scaling to sunsetting. You'll drive product excellence, ensuring a fantastic customer experience and maximizing customer value. This role offers the chance to craft product roadmaps, guide delivery and sales strategies, and directly impact our revenue and profitability goals. Ready to make a significant contribution You have: Over 10 years in Mobile networks, with a focus on core systems, including Subscriber Data Management, Packet Core, IMS, and policy. Good knowledge of CNS Automation/AI and Autonomous networks' portfolio. Drove Core, Autonomous networks' customer experience, especially Tier 1s is a strong pre-requisite. Familiarity with 3GPP standardization process It would be nice if you also had: Flaire to communicate with external customers or vendors. Ability to influence others internally and externally on policies, practices, and procedures. Cross-cultural knowledge and a global mindset. Interpret demanding internal or external business issues and develop an innovative 5G Core and Autonomous networks roadmap that helps to sustain competition. Align with the sales team and customers on key 5G Core and Autonomous networks roadmap priorities. Ensure that 5G Core and Autonomous networks roadmap follows 3GPPs and cross-product functionality is correctly prioritized. Influence strategic outcomes for 5G Core and Autonomous Networks evolution towards 5G Advanced and 6G evolution and solve highly demanding problems with complex judgment. Independently develop concepts to set the professional direction of CNS 5G core and Autonomous Networks Acts as a senior subject-matter expert, at a global or regional level and contributes to the effective contribution of key financial KPIs (P&L). Often drive functional teams or projects with considerable resource requirements, risk, and complexity, and handle day-to-day staff management issues, including resource management and allocation of work.

Manage daily admin tasks, coordinate with vendors, procure materials, maintain accounts and ledgers, handle GST/TDS filings, follow up on payments, and organize digital/physical records.