Office Administration Assistant

We are seeking a highly organized and detail-oriented Administrator to join our team. This role is integral in supporting daily operations, ensuring smooth administrative functions, and maintaining excellent communication between departments.

Key Responsibilities

• Provide general administrative support to the transport team, including data entry, filing, and document management.
• Process and manage bookings, delivery schedules, and transportation records in the Transport Management System (TMS).
• Maintain accurate records for compliance, invoicing, and reporting purposes.
• Reconcile PODs (Proof of Delivery) and update outstanding documentation.
• Assist in payroll, invoicing, and reconciliation of financial transactions.
• Support the team with reporting, generating spreadsheets, and preparing operational data.
• Ensure compliance with company policies, safety regulations, and industry standards.
• Running reports (SPA &Cristal reports)
• Checking and updating demurrage chages
• Updating the payment summary
• Creation of Bookings and manifestation

Key Skills & Experience

• Previous experience in an administrative role, preferably within the transport or logistics industry.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Transport Management Systems (TMS).
• Strong organizational skills with the ability to multitask and prioritize workload.
• Excellent communication and interpersonal skills for liaising with customers, drivers, and internal teams.
• High attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of transport compliance and documentation (preferred but not essential).

Why Join Us?

• Competitive salary and benefits package.
• Opportunity to work in a dynamic and growing industry.
• Career growth and development opportunities.
• Supportive team environment with strong leadership.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

• Model Town, Jalandhar, Punjab: Reliably commute or planning to relocate before starting work (Required)

Language:

• English (Preferred)

Work Location: In person