Job
Description
We have 3 separate Openings. Please read the following. Jr. Imports Executive: Coordination & Communication: Assist in day-to-day coordination with customers, overseas offices, shipping lines, co-loaders, CHAs, and vendors. Follow up on shipment status, delivery orders, and required documentation. Documentation & System Handling: Perform accurate and timely system data entry related to import shipments. Ensure all relevant shipment documents are recorded and organized. Reporting & File Management: Prepare and update Daily Shipment Reports (DSR) for internal and external stakeholders. Support in closing job files, including checking documentation and billing support. Support to Senior Team Members: Provide operational support to Senior Executives and Managers as required. Assist in monitoring container arrivals, coordinating with CHAs for clearance. Learning & Compliance: Develop understanding of shipping INCOTERMS and international trade processes. Maintain awareness of basic customs and import regulations. Sr. Imports Executive: End-to-End Import Operations: Manage complete sea import process from booking to job file closure. Coordinate with overseas offices and shipping lines for shipment planning and execution. Documentation & Compliance: Manage and verify shipping documents and ensure timely issuance of Pre Alerts. File Import Manifest with relevant authorities. Liaise with shipping lines for ETA confirmation, Delivery Order (DO) collection, and endorsement release. Coordinate with CHA for smooth customs clearance and documentation handling. Shipment Handling & Coordination: Oversee container tracking and ensure timely cargo movement. Ensure effective coordination among customers, overseas offices, shipping lines, co-loaders, CHAs, and vendors. Schedule and follow up on last-mile delivery to customers. System & Reporting: Accurately update shipment and documentation details in internal systems. Prepare and maintain Daily Shipment Reports (DSR). Ensure timely and accurate billing and job file closure. Customer Service & Communication: Serve as the key point of contact for customers regarding shipment status, documentation, and delivery. Ensure regular updates to clients and resolve any operational issues efficiently. Industry Knowledge: Strong understanding of shipping INCOTERMS and international import regulations. Stay updated with import compliance norms and customs regulations. Sr. Exports Executive: End-to-End Export Operations: Manage the full cycle of sea export shipments from booking to final billing. Coordinate bookings with shipping lines and prepare documentation in compliance with regulations. Documentation & Compliance: Prepare and verify shipping bills in coordination with CHA. Handle VGM declaration, Form 13 issuance, and SI (Shipping Instructions) filing with carriers. Generate and manage HBL and MBL documentation. Ensure timely and accurate billing and job file closures. Shipment Coordination: Plan and monitor cargo readiness, stuffing, and dispatch. Maintain effective communication with customers, CHAs, shipping lines, co loaders, vendors, and overseas offices. Send timely pre-alerts and shipping updates to all relevant parties. System & Reporting: Ensure accurate and timely data entry into internal systems. Maintain and update Daily Shipment Reports (DSR). Track and report job status, highlighting exceptions or delays. Customer Service: Act as the point of contact for client communication regarding shipment schedules, documentation, and updates. Ensure high levels of customer satisfaction through prompt and professional service. Regulatory & Industry Knowledge: Possess strong working knowledge of shipping INCOTERMS and international trade practices. Stay updated on export regulations and carrier requirements.
