662 Mom Jobs - Page 5

Manage MD’s calendar,meetings& travel Excellent in MIS, Excel Reports &PPT Organize& facilitate virtual meeting Prepare and maintain MOM & followup Handle confidential documents& data Coordinate across departments&stakeholder Travel within the city

Job Title: Executive Assistant (EA) Location: Global Foyer Mall, Sector 43, Gurgaon Budget: Up to 12 LPA Experience Required: Minimum 6 years Working Days: 6 days a week (Monday to Saturday) Job Summary: We are seeking a highly experienced and proactive Executive Assistant to provide comprehensive administrative support to the leadership team. The ideal candidate will be organized, detail-oriented, and capable of managing multiple responsibilities with discretion and efficiency. Key Responsibilities: Manage calendars, meetings, appointments, and travel arrangements Draft and prepare reports, presentations, emails, and other communication Act as a liaison between internal teams and external stakeholders Track tasks and deadlines, ensuring timely completion of follow-ups Maintain confidentiality of sensitive information Coordinate company events, leadership meetings, and reviews Take minutes during meetings and ensure action items are followed through Handle reimbursements, documentation, and administrative logistics Requirements: Minimum 6 years of experience as an Executive Assistant or in a similar rol Strong organizational and multitasking abilities Excellent communication skillsboth written and verbal Proficiency in MS Office (Outlook, Excel, Word, PowerPoint) High level of integrity and confidentiality Ability to work independently and under pressure Flexible with working hours, as needed What We Offer: Competitive compensation up to 12 LPA Opportunity to work closely with top leadership Fast-paced and growth-oriented work culture Office located at Global Foyer Mall, Sector 43, Gurgaon

EA to provide administrative support to the Chairman.10 yrs of experience in executive support roles. Managing the Chairman's schedule, communications,and administrative tasks to ensure the efficient operations. Mail us: indupriya.m@chrysalishigh.com

Role & responsibilities Calendar and Schedule Management : Efficiently manage the MDs calendar, including scheduling meetings, appointments, and travel. Communication Handling : Screen phone calls, emails, and other communications, ensuring timely responses and follow-ups. Stakeholder Liaison: Act as a first point of contact for the MD, managing queries and requests from staff, clients, and external partners. Travel Arrangements : Organize domestic and international travel, including visa formalities, flight bookings, hotel arrangements, and itinerary preparation. Document Preparation : Assist in creating and formatting reports, presentations, and documents with attention to detail. Event Coordination : Plan and coordinate meetings, events, and conferences, including guest lists, logistics, and necessary materials. Task Management : Track and manage deadlines, ensuring completion of all tasks on time. Advanced Excel : Utilize Advanced Excel skills for data analysis, creating reports, and managing data-driven projects (including creating complex spreadsheets, pivot tables, and macros). Confidentiality : Handle sensitive and confidential information with integrity and discretion. Qualification: Any Graduate, Post graduate will be preferred. Experience & Skills : 10 - 15 years of experience in the relevant field Proven experience as a Personal Assistant or in an administrative support role. Excellent written and verbal communication skills. Strong organizational skills with the ability to multitask and prioritize effectively. Ability to work independently and take initiative. Exceptional attention to detail and high level of accuracy. Strong interpersonal skills and a professional demeanor. Ability to always maintain discretion and confidentiality. Advanced proficiency in Microsoft Excel, including creating complex formulas, pivot tables, data analysis, and reporting, along with Word, Excel, PowerPoint, Outlook.

Provide high-level administrative & legal support to the legal practitioner Manage schedules, prepare legal documents, conduct research & handle communication Fill Timesheets Billing & Invoicing Create content matter for the team File Management Required Candidate profile 2-3 years of experience as a Legal Assistant/ Executive Assistant at a law firm or legal department Knowhow of legal procedures & terminology Excellent written & verbal comm. skills Good in MS Office

Provide high-level administrative & legal support to the legal practitioner Manage schedules, prepare legal documents, conduct research & handle communication Fill Timesheets Billing & Invoicing Create content matter for the team File Management Required Candidate profile 2-3 years of experience as a Legal Assistant/ Executive Assistant at a law firm or legal department Knowhow of legal procedures & terminology Excellent written & verbal comm. skills Good in MS Office

ROLES AND RESPONSIBILITIES Compiles and reports on information relevant to supervisor's assignment. Administers inter-department or inter-unit programs or processes. May be responsible for coordinating travel and submitting expenses. OFFICE SUPPORT CAREER STREAM: Individual contributors who provide organizational related support or service (administrative or clerical) for other members within the organization. The majority of time is spent in the delivery of support services or activities, typically under supervision. DIFFERENTIATING FACTORS Autonomy: Works on assignments that are extremely complex in nature, and may be responsible for leading daily operations. Performs a variety of complex or technical-advanced administrative and clerical duties . Has high degree of initiative; Work may be done without established procedures. Organizational Impact: Work may include activities related to special assignments, and providing instructions to accomplish day-to-day work activities to junior individuals in the department . Work involves obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature. Innovation and Complexity: Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of job area . Problems faced are general and may require understanding of other job areas but typically are not complex. Communication and Influence: Communicates with internal and external contacts . Obtains and provides information on matters of significant importance to the job area. Leadership and Talent Management: May act as a team lead and assistant to the supervisor / manager. May delegate tasks to other team members and be responsible for the review of work product. Required Knowledge and Experience: Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education. Requires minimum of 8 years of relevant experience.

1.Manage the day-to-day office tasks of the MD 2.Managing personal documentation 3.Schedule meetings and manage calendars 4.Make Travel arrangements 5.Answer phone calls and emails and take messages 6. MOM

As assigned by CEO Marketing Research Marketing Coordination Management Meetings Coordination Required Candidate profile Minimum Two years Bachelor’s degree MS Office., Basic Knowledge of Tally Time Management & Good Communication skills. Verbal and Written Communication Skill Internet Surfing Managing Scheduled

Typing letters, preparation of quotation, sales contract, proforma invoice, agreements and reports Arranging travel and accommodation Taking minutes at meetings Invoice Preparation in Tally International Tender Documentation Required Candidate profile Bachelor’s degree.(B.A/B.COM/MBA) MS Office., Basic Knowledge of Tally Excellent verbal communication skills Customer service skills Able to use a computer and main software packages competently

1. Managing the MD’s calendar, appointments, and travel schedules. 2. Coordinating internal and external meetings. 3. Handling confidential documents and correspondence. 4. Acting as a liaison between the MD and stakeholders.

Hi, Greetings from Shankar Packagings Limited! We are reaching out to share an exciting opportunity to join our organization as an Executive Assistant to the Company Director in Vadodara, Gujarat . We would love to discuss how your skills can contribute to our leadership team's success. Please share your resume. Please find below the company profile and JD for your reference. Company Profile: Shankar Packagings Limited is an FIBC manufacturing company located at Waghodia, Vadodara. It is one of the largest and most respected companies in India's private sector. More than 3 decades of a strong, customer-focused approach and the continuous quest for world-class quality have enabled it to attain and sustain leadership in all its business. SPL has an international presence, with a global spread of offices. A thrust on international business has seen overseas earnings grow significantly. It continues to grow its global footprint, with offices and manufacturing facilities in multiple countries. For further information, kindly click on the link: www.shankarpack.com Also, Shankar TechX Private Limited is a wholly own subsidiary of Shankar Packaging's Ltd. and is into manufacturing of Geotextile (woven) fabrics located at Karjan, Gandhara, Vadodara. For further information, kindly click on the link: https://www.shankartechx.com/ Key Responsibilities for the role of Executive Assistant to Director: Assisting in Managing Operations of all units with MIS Reporting, Plants Performance Analysis, Costing, Budgeting, New Unit Establishment. Data analysis by doing comparison on certain criteria which helps in taking strategic decision for growth of organization. Preparing of Projection data of new activities to be taken place. Keeping track of Budgets & Approvals. Doing follow-ups and Co-ordination with stakeholders, customers and visitors. Keeping track of review meetings, progress and targets of people reporting to director. Involvement & understanding of various section activities Acting as first point of contact, managing appointments, scheduling meeting, preparing & circulating agenda and minutes, collate & Compile Data/Documents, responding to emails. Managing & Drafting Business Correspondence. Coordinating / working on new upcoming projects. Organizing travel arrangements and producing travel itineraries - Visa arrangement & Hotel booking. Requirements - Excellent Communication Analytical skills Advanced excel, Presentation skills B.E. / B.Tech or MBA - Operations / Project Management Regards, Preeti Arya | E-mail: preeti.arya@shankarpack.com

Responsibilities: * Manage director's calendar & schedule appointments * Coordinate travel arrangements & meetings * Draft letters & follow up on tasks * Ensure timely completion of projects

Job Title: Executive Assistant Industry: Engineering & Construction Location: Pune Job Summary: We are seeking a proactive and detail-oriented Executive Assistant to support senior leadership in a dynamic construction environment. The ideal candidate must have prior experience in formwork , heavy fabrication , or related engineering fields , and be capable of handling high-level administrative and operational responsibilities with precision and confidentiality. Key Responsibilities: Manage and organize daily schedules, calendars, and appointments for senior executives Coordinate internal and external meetings, including agenda preparation, MoMs, and action tracking Serve as a liaison between top management and internal departments (project, procurement, and site teams) Maintain and handle confidential business and technical documents with discretion Monitor and manage project-related documents, drawings, and follow-ups related to formwork or fabrication Assist in preparing reports, presentations, and status updates for management Coordinate travel plans, logistics, and accommodation for site visits or external meetings Follow up with vendors, suppliers, and site teams on behalf of leadership Required Skills & Qualifications: Minimum 3 years of experience as an Executive Assistant in construction, formwork, or heavy fabrication industries Strong organizational and multitasking abilities with attention to detail Excellent verbal and written communication skills Proficiency in MS Office Suite (Word, Excel, PowerPoint), email, and calendar management tools Ability to work under pressure, manage priorities, and handle sensitive information Bachelors degree in any discipline (technical or engineering background is a plus) Preferred Background: Previous experience supporting Project Heads, Directors, or CXOs in engineering or infrastructure domains Understanding of construction processes, technical documentation, and site-level operations Familiarity with structural/formwork components and construction workflows Residing in or willing to relocate to Pune

Manage and maintain the director’s calendar, including scheduling meetings, appointments, and travel. Calender Management, Meeting Schedule, Followups, Google Sheets, Delegation Task.

Director’s calendar, including scheduling meetings, appointments, and travel. Meetings, including setting agendas, taking minutes, and tracking follow-ups. Arrange complex travel itineraries, including flights, hotels, and ground transportation.

Director’s calendar, including scheduling meetings, appointments, and travel. Google Sheets & Minutes of Meeting & Secretrial Activities & Strong Followups

Director’s calendar, including scheduling meetings, appointments, and travel. Meetings, including setting agendas, taking minutes, and tracking follow-ups. Including flights, hotels, and ground transportation. Google Sheets & Minutes of Meeting.

Manage and maintain the director’s calendar, including scheduling meetings, appointments, and travel. Screen and prioritize emails, calls, and other communications. Prepare and organize documents, reports, and presentations.

Change and release co-ordinator ITIL framework knowledge and operational experience in Change Management. Worked as Change Coordinator Share CAB / TAB meeting invite to all key stakeholders. Share the agenda and MOM of every CAB meeting with all the participants Review and approve low complexity changes., Coordinate with the technical teams if any clarification is needed Participate in CAB meetings to discuss release scope and/or roadblocks Good Communication skills - Verbal and Written Do Ensure timely response of all the tickets raised by the client end user Service requests solutioning by maintaining quality parameters Act as a custodian of clients network/ server/ system/ storage/ platform/ infrastructure and other equipments to keep track of each of their proper functioning and upkeep Keep a check on the number of tickets raised (dial home/ email/ chat/ IMS), ensuring right solutioning as per the defined resolution timeframe Perform root cause analysis of the tickets raised and create an action plan to resolve the problem to ensure right client satisfaction Provide an acceptance and immediate resolution to the high priority tickets/ service Installing and configuring software/ hardware requirements based on service requests 100% adherence to timeliness as per the priority of each issue, to manage client expectations and ensure zero escalations Provide application/ user access as per client requirements and requests to ensure timely solutioning Track all the tickets from acceptance to resolution stage as per the resolution time defined by the customer Maintain timely backup of important data/ logs and management resources to ensure the solution is of acceptable quality to maintain client satisfaction Coordinate with on-site team for complex problem resolution and ensure timely client servicing Review the log which Chat BOTS gather and ensure all the service requests/ issues are resolved in a timely manner Mandatory Skills: Process Advisory. Experience: 3-5 Years.

About company: Arya Omnitalk (www.aryaomnitalk.com) is Indias largest radio service provider with footprint coverage in 18 locations across the country. Headquartered in Pune, Arya Omnitalk manages over 27 sites and 357 repeaters.The radio service is provided under licence from the Government of India and is a well proven niche service offering the unique advantage of communicating instantly from one to many at the push of a button. Arya Omnitalk has recently launched push to talk over cellular (POC) technology in the Indian market in collaboration with Motorola for marketing their POC walkies and their POC service across India on a non-exclusive basis. Company Info: Arya Omitalk wireless solutions. Unit No.202,2nd Floor,Summer Court,Magarpatta City ,Hadapsar , PUNE, Maharashtra, India Website: www.aryaomnitalk.com Job Summary We are seeking a proactive and detail-oriented Executive Assistant with strong communication management experience to support our senior leadership. This role requires exceptional organizational skills, discretion, and the ability to manage internal and external communications on behalf of the executive. Key Responsibilities Manage the executive’s calendar, appointments, and travel arrangements. Draft, review, and manage high-level communications including emails, reports, and presentations. Act as a liaison between the executive and internal/external stakeholders. Coordinate meetings, prepare agendas, and take minutes. Handle confidential information with integrity and discretion. Support in organizing corporate events, press interactions, and leadership offsites. Monitor and respond to communication channels on behalf of the executive. Required Skills & Qualifications Bachelor’s degree in Communications, Business Administration, or related field. 3+ years of experience as an EA, preferably with exposure to communication or PR functions. Excellent written and verbal communication skills in English. Strong proficiency in MS Office and virtual collaboration tools (Teams, Zoom, etc.). Ability to multitask, prioritize, and work under pressure. Preferred Experience working with CXOs or founders. Exposure to media relations or corporate communications is a plus. Website: www.aryaomnitalk.com

We are looking for a highly organized and proactive Personal Assistant to the Executive Director will provide high-level administrative support, focusing on report making and Management Information System (MIS) handling. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. Key Responsibilities: Administrative Support: Manage the Executive Director's calendar, schedule meetings, and coordinate travel arrangements. Handle correspondence, including emails, phone calls, and letters. Prepare and edit documents, reports, and presentations. Report Making: Collect, analyze, and compile data for various reports. Prepare monthly, quarterly, and annual reports for the Executive Director. Ensure accuracy and completeness of all reports before submission. MIS Handling: Maintain and update the Management Information System (MIS) to ensure data accuracy. Generate MIS reports as required by the Executive Director. Analyze MIS data to provide insights and recommendations. Meeting Coordination: Organize and coordinate meetings, including preparing agendas and taking minutes. Follow up on action items from meetings to ensure timely completion. Confidentiality: Handle sensitive information with the utmost confidentiality and discretion. Ensure all documents and communications are securely stored and managed. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. Proven experience as a Personal Assistant or in a similar administrative role. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and MIS software. Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to work independently and as part of a team. High level of integrity and professionalism. Preferred Skills: Experience in report making and data analysis. Familiarity with project management tools and software. Ability to multitask and prioritize tasks effectively. Working Conditions: Full-time position with occasional overtime as required. Office-based role with some flexibility for remote work.

JOB DESCRIPTION: EXECUTIVE ASSISTANT (PROJECT MANAGEMENT) JOB CODE: BIOPLUS/EAP/WH/022 DATE OF CREATION: 28/02/2025 Department Corporate Position Executive Assistant (Project Management) Reports to AVP - BD Qualification Bachelors degree in business administration, Management, or a related field (preferred) Experience Minimum 2-3 years in an Executive Assistant or similar role, preferably with project management responsibilities Location Whitefield Road, Bangalore Type of work: Full time, work from office Company Description: With over 75 years of experience, Bioplus Life Sciences is a pharmaceutical company based in Bengaluru. We focus on advanced Biotechnology and have programs in late-stage clinical phases for global unmet needs. Our pipeline includes pre-clinical programs and blockbuster Novel therapeutics, with a strong emphasis on R&D and Clinical Development. We are delighted to invite you to explore an opportunity of learning, contributing and discovering science and medicine with us as part of our global research team. Bioplus Life Sciences and its subsidiaries Theialife Inc, USA & Akeso Biopharma, Singapore have a novel portfolio of first in class and best in class novel therapeutics in discovery stage to Phase 3 clinical stage. Theialife is currently building a global leadership team in Boston, as a prerequisite to list on NASDAQ. Our lead molecule ND 10 for early onset paediatric myopia control will be applying for EU Marketing Authorization in Q1-2025 and US FDA pre submission meeting NDA meeting also in Q1-2025. As you are probably familiar with the drug discovery journey you will appreciate that is the culmination of 18 years of effort, perseverance, and devotion to a single-minded goal of creating a global biopharmaceutical company. The myopia drug opportunity is itself over USD 20 billion and there is no other therapeutic in clinical development except Atropine which has had efficacy endpoint issues. We are adding new large manufacturing capability including a 2-million-liter microbial fermentation bio foundry and significant dosage form capacity. By 2030 we intend to be amongst the Worlds top 5 Ophthalmology innovation led global companies. To support, build and develop our pipeline we are looking to add Scientists, Doctors and Engineers and Technical People to our team of likeminded dedicated science warriors who have devoted their lives to pursue excellence and contribute to finding medical solutions for significant global unmet medical needs. POSITION OVERVIEW: The Executive Assistant will play a pivotal role in managing executive priorities, driving strategic projects, and ensuring seamless operations. This role demands exceptional organizational skills, a high degree of confidentiality, and the ability to manage multiple projects with a hands-on approach. KEY RESPONSIBILITIES: Executive Support: Provide high-level administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements. Project Management: Lead and support critical projects from inception to completion using modern Project Management Systems (PMS). Stakeholder Coordination: Liaise with internal and external stakeholders, ensuring timely communication and follow-ups. Data Management: Prepare, analyze, and present data-driven reports and dashboards using advanced Excel techniques. Process Improvement: Identify opportunities for operational efficiencies and implement solutions. Confidentiality: Handle sensitive information with the utmost discretion and professionalism. KEY SKILLS: Out of box thinker. Excellent administrative knowledge and experience. Adept at building relationships both internally and externally to leverage resources when needed. Sound judgement regarding confidential and sensitive matters. Strong communications / project management background to manage the complexity of the role. Proven ability to meet multiple and/or unexpected deadlines in a demanding environment. 2-3 years experience providing support for upper-level management in a related organization Proficiency in Windows, including MS Word, EXCEL, and PowerPoint. Good knowledge on new technical software and tools. Ability to learn new software quickly. Excellent writing, editing, grammatical, organizational, and research skills. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Excellent management, time-management, and problem-solving skills. Previous experience working with and managing teams. Ability to conduct research and present data in a concise and well-written manner. Ability to work with a broad range of people, including Board members, colleagues of the CEO/Chairman, and others. A background in Communications is ideal SOFT SKILLS: Strong communication and interpersonal abilities to effectively engage with cross-functional teams and stakeholders. High level of analytical thinking, problem-solving, and strategic planning WHAT WE OFFER: A collaborative, innovative, and supportive work environment. Career advancement opportunities in a leading company at the forefront of biotechnological advancements. WHY JOIN BIOPLUS? Bioplus offers a unique opportunity to make a significant impact on global healthcare by shaping the commercial success of novel, life-changing therapies. As part of our team, youll collaborate with passionate professionals committed to improving patient outcomes worldwide. EQUAL EMPLOYMENT OPPORTUNITY (EEO) POLICY: Career opportunities at Bioplus are provided without discrimination on the basis of race, sex/gender, religion/caste/creed, social or ethnic origin, colour, age, differently abled (including physical medical conditions), sexual orientation, domestic partnership status, gender identity or expression, marital status, ancestry, genetic information or any other reason prohibited by laws in India.

Role & responsibilities Calendar & Schedule Management: Maintain and manage the MD's calendar, including scheduling meetings, appointments, and travel. Anticipate scheduling conflicts and proactively resolve them. Communication & Correspondence: Act as the point of contact between the MD and internal/external stakeholders. Draft, review, and send emails and other communications on behalf of the MD. Prepare meeting agendas, minutes, and follow-up action items. Travel & Logistics: Plan and coordinate domestic and international travel, including flights, accommodation, itineraries, and visa arrangements. Meeting & Event Coordination: Organize board meetings, leadership off-sites, and internal events. Ensure meetings are well-prepared, materials are complete, and logistics are managed. Confidential Support: Handle sensitive and confidential information with discretion and professionalism. Maintain records and files securely. Project Support: Assist with special projects, research, and presentation preparation as directed by the MD. Coordinate cross-functional initiatives and follow up on deadlines and deliverables. Preferred candidate profile Bachelors degree in Business Administration, Communications, or a related field. Minimum 4 years of experience supporting C-level executives. Excellent organizational and multitasking abilities. High level of integrity and discretion in handling confidential information. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, MS Teams). Ability to work independently, take initiative, and anticipate the needs of the MD.

Roles and Responsibilities Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Handle secretarial activities such as letter drafting, email writing, and independent correspondence. Coordinate travel arrangements including hotel booking and follow-ups on outstanding tasks. Perform other related duties as required by the organization's needs. Desired Candidate Profile 2-5 years of experience in an executive assistant role or similar position. B.Com (Commerce) degree from a recognized university. Proficiency in calendar management software like MOM; strong organizational skills with attention to detail.