662 Mom Jobs - Page 4

Executive assistant to MD Must have good hands on strong followups of day to day task, Calendar management, Meeting arrangements, Mail drafting and all day to day followups with team Delhi -Multiple options Share cv to hrseema.ec@gmail.com Required Candidate profile Executive assistant/Personal assistant Prefer female married Must be good on followups and mail writing Salary 25k to 40k as per experience Share cv to hrseema.ec@gmail.com / 8839570100

We're seeking an experienced Personal Assistant with 4-8 years of experience Key Responsibilities: 1. Manage calendars, schedules, and appointments. 2. Take accurate minutes during meetings and distribute to relevant stakeholders. 3. Handle email correspondence, respond to routine inquiries, and flag important messages. 4. Coordinate travel arrangements, itineraries, and expense reports. 5. Maintain organized digital and physical files, ensuring confidentiality. 6. Provide administrative support, including preparing documents and presentations. Requirements: 1. 4-8 years of experience as a Personal Assistant or in a similar role. 2. Excellent organizational, communication, and interpersonal skills. 3. Proficiency in Microsoft Office. 4. Ability to maintain confidentiality and handle sensitive information. Walk in: Time : 10:30am to 5:30pm Date : 23rd July 2025 TO 25 July 2025 Contact: Mounika- 7093748181 or 04067779332 Venue : Yashoda Corporate Office Plot No 64 8-2-248/1/7/64, Cooperative Housing Society, Nagarjuna Hills, Panjagutta. Icici bank Lane First Left & First Right Yashoda Building

(Only Male apply )Manage daily schedules, calendars, and appointments. Organize meetings, prepare agendas, and take minutes. Coordinate travel arrangements and accommodation bookings. Handle confidential business correspondence and documentation. Required Candidate profile Any Graduate & Excellent verbal and written communication skills in English and Hindi. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Smart & presentable must.

Role & responsibilities 1. Business Analysis & Reporting Analyze business performance metrics and financial data to assist in strategic planning. Create dashboards, pivot tables, and advanced Excel reports for ongoing business reviews. Track KPIs and generate insights to support decision-making. Coordinate with cross-functional teams for data gathering and alignment. Analyze sales, operations, and financial data to identify business trends. Support preparation of annual business plans, budgets, and strategic reviews. Create dashboards, MIS reports, and business insights for informed decision-making 2. Executive Assistant Responsibilities Work closely with the Director to support strategic and operational priorities. Manage schedules, prepare briefings, and facilitate internal/external communication. Draft presentations, business reviews, and reports for board/external stakeholders. Organize and coordinate leadership meetings, offsites, and follow-ups. 3. Project Management Lead or assist in execution of cross-functional projects as per MDs directives. Monitor key KPIs and ensure timely completion of high-impact initiatives. Collaborate with departments to troubleshoot challenges and escalate risks. 4. Strategic Support Participate in business strategy formulation and execution. Assist in M&A evaluations, new business pitches, or investor communications if applicable. Provide a second line of thought in critical decisions.

Department: Administration / Executive Office Timings: Night Shift (Mountain Time) Location: Hyderabad - Work From Home. Job Summary: We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to support our CEO. The EA will manage scheduling, communication, and coordination tasks, acting as a gatekeeper and a key liaison across internal and external stakeholders. Key Responsibilities: Calendar & Schedule Management: Coordinate and manage complex calendars and appointments. Schedule meetings, conferences, and travel itineraries. Communication & Correspondence: Draft, review, and manage emails, memos, and other documents. Handle incoming communications with professionalism and confidentiality. Meeting Support: Prepare agendas, take minutes, and follow up on action items. Organize and coordinate board and leadership team meetings. Travel & Logistics: Arrange domestic and international travel (flights, hotels, visas). Prepare detailed travel itineraries and manage expense reports. Administrative Tasks: Manage confidential files, documents, and reports. Track tasks, projects, and deadlines to ensure timely completion. Stakeholder Coordination: Serve as a point of contact for internal teams, clients, and partners. Support company events, presentations, and communications as needed. Required Skills & Qualifications: Bachelors degree in Business Administration or related field (preferred). 35 years of experience as an Executive Assistant or in a similar role. Strong organizational and multitasking abilities. High level of discretion and confidentiality. Excellent written and verbal communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools like Google Workspace, Zoom, or Slack. Professional demeanor and a proactive attitude. Preferred Qualities: Ability to anticipate needs and take initiative. Experience working with senior leadership in a fast-paced environment. Strong attention to detail and problem-solving skills.

Nature of The Job This role provides high-level administrative support to the UK People leadership team, especially working closely with the Global Chief People Officer. The ideal candidate is highly organized, tech-savvy (particularly with MS Excel and PowerPoint), and demonstrates exceptional written English skills. The position requires a high degree of maturity, confidentiality, and a solid understanding of corporate communications, making it suitable for someone with prior experience as a PA to senior leaders. Job Purpose To efficiently manage the executive diary, coordinate meetings, create and maintain documentation and presentations, and assist with internal and external communications To act as a trusted administrative partner, ensuring seamless support across tasks with attention to detail and sound judgment. Key Accountability Actions Diary & Calendar Management Proactively manage and optimize daily schedules, appointments, and travel arrangements. Ensure executives are well-prepared for meetings and engagements. Communication & Correspondence Draft, proofread, and format official letters, emails, memos, and HR communications. Ensure all written communication is accurate, grammatically correct, and aligns with corporate tone. Excel & PowerPoint Support Strong working knowledge of Excel (formulas, pivot tables, charts). Prepare compelling and well-structured PowerPoint presentations Meeting Coordination Schedule and organize cross-functional meetings, take minutes, and ensure follow-up actions are tracked. Coordinate with internal departments and external vendors as required. Confidential Records & Filing • Maintain confidential documents data protection policies. Purchasing • Set up new suppliers, raise Pos, ensure payment of invoices and manage HR supplier queries regarding payments Executive Support Support day-to-day administrative needs of the Group Chief People Officer and HR Heads. Be a gatekeeper and liaison for internal and external communications. KRAs KPIs Operational Support • Calendar accuracy and conflict management Timely turnaround of correspondence Communication Quality of written materials (zero grammatical errors, professional tone) Timely dispatch of communications Reporting & Analytics • Accuracy and usability of Excel reports/dashboards Presentation quality and on-time delivery Stakeholder Management C-suite and internal stakeholder satisfaction Discretion and professionalism in sensitive matters Desired Profile Qualification Graduate or Postgraduate in Business Administration, HR, or relevant field Additional certifications in Business Writing or Microsoft Office Suite preferred Skills Expert in MS Excel and PowerPoint Excellent English written and verbal communication skills Strong organizational and multitasking abilities Attention to detail and confidentiality Familiarity with HR processes and terminology is a plus Relevant Experience 3-7 years in an executive assistant, personal assistant, or HR support role

Role & responsibilities: Manage calendars, meetings, and travel arrangements for senior management. Prepare reports, presentations, and internal communication materials. Coordinate with internal teams and external stakeholders on behalf of leadership. Maintain confidentiality and support day-to-day executive tasks. Preferred candidate profile Proven experience as an Executive Assistant or in a front desk/customer-facing role. Proficient in MS Office (Outlook, Word, Excel). Strong communication, multitasking, and organizational skills. Professional, discreet, and service-oriented attitude.

Role & responsibilities: Manage calendars, meetings, and travel arrangements for senior management. Prepare reports, presentations, and internal communication materials. Coordinate with internal teams and external stakeholders on behalf of leadership. Maintain confidentiality and support day-to-day executive tasks. Preferred candidate profile Proven experience as an Executive Assistant role. Proficient in MS Office (Outlook, Word, Excel). Strong communication, multitasking, and organizational skills. Professional, discreet, and service-oriented attitude.

• 3+ years in Executive Assistant role • Excellent communication & multitasking • Startup or fast-paced work experience is a plus • Manage calendar, meetings, and travel • Prepare reports and presentations • Track KPIs and assist with projects

Responsibilities: Personal Assistant to the Director * Manage calendar, schedule appointments & meetings using Zoho People & Projects * Coordinate admin tasks, handle hiring process & oversee misc duties

Job Title: Executive Assistant Dual Reporting: Director & Promoter (Based out of UAE) Experience: 5+ years Location : Rajkot, Gujarat Employment Type: Full Time Key Responsibilities: Manage and optimize the calendar using Outlook, travel, meetings, and priorities. Maintain and update contact details in Outlook. Also maintain the planner and travel log , ensuring accuracy and regular update. Book meetings and appointments, both internally and externally. Purchasing various items for Director/Promoter as and when required. Serve as the liaison between the Director/Promoter and internal/external stakeholders. Draft, edit, and manage emails, presentations, and documents. Reconciling monthly expenses. Taking minutes at various management meetings & typing up minute Prepare agendas, take concise meeting notes, track follow-ups, and ensure timely execution of next steps. Support special projects and strategic initiatives; help with research, data gathering, and light project coordination. Manage sensitive information with the utmost discretion and professionalism. Help filter requests, manage inbound inquiries, and maintain a clear line of what needs immediate attention. Business travel booking flights, hotels, car hire, valet parking etc., organizing visas. Arranging visa invitation letters to overseas visitors. Qualification & Skills: 5+ years of experience supporting a senior executive or C-level leader, ideally in a high-growth or fast-paced environment. Excellent organizational and communication skills (written and verbal). Bachelors degree preferred, or equivalent professional experience. Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings. Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint.

Role & responsibilities Plays a critical role in ensuring smooth day-to-day operations and supporting strategic goals. This position requires a unique blend of administrative excellence, discretion, and proactive thinking. 1. Organizational Skills: An EA must manage complex schedules, coordinate meetings, and oversee travel arrangements with precision. The ability to multitask and prioritize effectively is essential in a fast-paced executive environment. 2. Communication: Clear, professional communication both written and verbalis vital. EAs often represent the Director in emails, phone calls, and meetings, so diplomacy and tact are crucial. 3. Confidentiality and Discretion: EAs are often privy to sensitive information. Maintaining confidentiality and exercising sound judgment are fundamental to building and sustaining trust. 4. Problem-Solving and Initiative: A successful EA anticipates needs, resolves issues independently, and proposes solutions proactively. This skill ensures the Director can focus on high-level priorities. 5. Tech Proficiency: Strong skills in productivity tools (e.g., Microsoft Office, calendar systems, virtual meeting platforms) are necessary for efficiency and effective communication. 6. Stakeholder Management: EAs interact with internal teams, clients, and senior stakeholders. Professionalism and interpersonal skills are key to managing relationships and representing the director's office. 7. Adaptability and Composure: Directors operate in dynamic environments. EAs must remain calm under pressure, quickly adapt to changes, and support the director with resilience and grace. Preferred candidate profile Experience: 3-5 years of experience as an executive assistant, preferably in real estate, property management, or a related sector. Education: Bachelor's degree in business administration, real estate, or a related field (preferred but not mandatory). Co mmunication Skills, Organizational Ability, Tech Proficiency, Relationship Management

Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain a well-organized workspace. Communication Skills: Excellent written and verbal communication skills, with the ability to communicate effectively with various individuals. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Problem-Solving Skills: Ability to identify and resolve issues efficiently and effectively. Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality. Interpersonal Skills: Ability to build and maintain relationships with a variety of individuals. Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment.

Execution Support Document offline meetings, share with HOD Track action points decided in the meetings attended by the HOD. Anticipate delays/challenges and find solutions with those concerned Follow up progress with respective persons/agencies Present progress regularly to HOD and highlight corrective actions where needed Coordination and planning for local meetings Analysis and Decision Support Identify and gather data required from various systems/persons/authorities Perform analysis; come up with findings and alternate decisions/ way forwards with pros and cons Executive Productivity Manage the directors calendar, prioritize urgent appointments with clear agenda along with Manish Optimize travels and arrange meetings to maximize Directors productivity during business trips Take minutes, circulate to attendees with action-responsibility matrix Communication Management (Later) Establish internal (leadership) and external (stakeholders) communication calendar for the HOD along with the OD & PR teams Discuss and evolve communication matters (both written and oral) with the HOD. Provide inputs to the respective teams accordingly for further detailing Obtain feedback and monitor effectiveness of the communications. Manage email communication as delegated/instructed by HOD Further responsibilities could get added in future. In fact, the EA should proactively suggest any that need to be added.

We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to the Director . The ideal candidate will provide comprehensive administrative and personal support, manage schedules, coordinate communication, and ensure seamless day-to-day functioning of the Directors office. This role requires a high level of discretion, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. Role & responsibilities Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attention Manage and maintain the Directors calendar, including scheduling appointments, meetings, and travel itineraries. Coordinate internal and external meetings, ensuring all necessary arrangements are made in advance. Act as a liaison between the Director and internal teams, clients, partners, and other stakeholders. Prepare reports, presentations, correspondence, and other documentation as required. Organize and maintain files and records, both physical and digital. Handle confidential documents and information with discretion. Accompany the Director to meetings or events when required and take minutes or follow-ups. Manage personal tasks or errands as assigned by the Director (e.g., bookings, reminders, personal purchases). Track tasks, deadlines, and ensure timely follow-up on deliverables. Screen phone calls, emails, and inquiries, and respond or delegate as appropriate. Assist with office-related administrative duties, when necessary. Preferred candidate profile Bachelor's degree in Business Administration, Management, or a related field preferred. Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. Excellent verbal and written communication skills. Strong organizational and time management skills. Ability to multitask and prioritize under pressure. High level of professionalism and discretion. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and basic tech tools. Flexible and adaptable to changing priorities. Strong interpersonal skills and a positive attitude.

Roles & Responsibilities: Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects • Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude • Ability to answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner • Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers • Process invoices and T&E expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures • Open to taking on increased and/or new responsibilities at any time • Assist with overflow, special projects, assistant back-up coverage and day-to-day task

Role & responsibilities Executive Assistant to Managing Director (2-4 Years Experience) About the Company Join a dynamic team led by an accomplished Managing Director in a growth-driven organization committed to excellence and innovation. This role offers an opportunity to develop your professional skills, work closely with top leadership, and contribute to the companys ongoing success. Position: Executive Assistant to MD Experience Level: 2-4 years Location: Markal, Pune Work mode: Work from Office Weekly offs: Thursdays and alternate Sundays Language Requirement: Must be fluent in English (This is a must. Please do not apply if you struggle to communicate in English) Key Responsibilities Manage and coordinate the MDs calendar and appointments Prepare meeting agendas, take accurate minutes, and follow up on action items Draft and review letters, emails, reports, and presentations Provide administrative support for travel arrangements, expenses, and itinerary organization Serve as the first point of contact between the MD and internal/external stakeholders Maintain high levels of confidentiality and professionalism at all times Support the MD in day-to-day operations and ad-hoc projects Requirements Bachelors degree in any discipline 2-4 years of relevant work experience, preferably in administration or support roles Excellent written and spoken English; confident communicator Strong organizational skills with attention to detail Ability to prioritize, multitask, and meet deadlines under pressure Proficiency in MS Office Suite (Word, Excel, PowerPoint) A proactive attitude, willingness to learn, and a problem-solving mindset Desired Attributes Discretion and integrity in handling sensitive information Eagerness to work in a fast-paced environment Positive approach to new challenges What We Offer Exposure to senior management decision-making Opportunities for professional development Supportive and collaborative work culture Competitive salary and benefits package If you are eager to learn, have a knack for organization, and want to jump-start your career supporting a business leader, we encourage you to apply!

Job description Act as POC among Executives, Employees, Clients & other external partners Manage Executive calendar, set up meetings, arrange travel accommodation in timely & accurately. Format information for internal & external communication. Prepare MoM Required Candidate profile 2-5 Years exp as an Executive Assistant Able to prepare emails, presentations, memos, reports as per requirements Produce documents, briefing papers, reports for Director Maintain confidentiality Role: Administration - Other Industry Type: Beauty & Personal Care Department: Administration & Facilities Employment Type: Full Time, Permanent Role Category: Administration

About LocoBuzz: Locobuzz is a SaaS platform that converges with technologies such as Artificial Intelligence, Machine Learning, Big Data Analytics, and Automation, to provide brands with a 360 degree Customer Experience Management Suite. Locobuzzs powerful analytics algorithms have helped seasoned brands establish a strong foothold in the digital hemisphere and transformed their customer experience journeys. Visit our website LocoBuzz for more information on our CX management products and services Position: Admin Executive Location : Saki Naka, Andheri East Position Overview: The Administrative Coordinator will be responsible for managing essential office functions, including coordinating travel arrangements, managing vendor relationships, overseeing staff operations, and ensuring efficient office administration. This role supports the smooth operation of day-to-day activities and contributes to creating an organized, productive workplace environment. Key Responsibilities: Travel Management: Coordinate local and international travel for staff. Event Support: Assist with logistics for corporate events and team activities. Courier & Logistics: Manage dispatches to clients and track deliveries. Hotel Partnerships: Maintain and negotiate hotel alliances for cost-effective stays. Oce Operations: Oversee office functionality and maintain an organized workspace. Staff Supervision: Manage office staff scheduling, performance, and team cohesion. Vendor Management: Handle vendor contracts and ensure quality of services and supplies. Reports & Minutes: Take minutes, create presentations, and prepare reports for executives. Executive Assistance: Manage calendars and assist executives as needed. Qualifications: Bachelors degree in Business Administration or related field preferred. 2+ years of experience in administrative or office management roles. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software. Excellent communication, organizational, and multitasking skills. Ability to work independently, handle sensitive information, and manage vendor relationships effectively. Benefits: Medical Coverage: We care about your health and well-being. We offer comprehensive medical coverage to ensure you and your family access quality healthcare. Opportunity to Work in a Fast-Paced and Dynamic Organization: At Locobuzz, we thrive on innovation and agility. You'll have the chance to work in an environment where every day brings new challenges and opportunities for growth. Your contributions will make a real impact on our dynamic organization. Learning and Upskilling: At Locobuzz we believe in continuous learning and development. You'll have access to resources and support for your professional development, which may include training, workshops, and opportunities to expand your skill set. Collaborative Workplace: Collaboration is at the heart of our culture. You'll be part of a team that values open communication, knowledge sharing, and working together to achieve common goals. Your ideas and insights will be heard and respected, fostering a sense of belonging within our collaborative workplace.

Position Details: Executive Assistant Experience: 2 to 4 years What You Will Do: Founder Enablement: Act as the right hand to both founders managing priorities, follow-ups, and execution of critical initiatives across departments. Cross-Functional Coordination: Track and support progress on key initiatives spanning delivery, hiring, finance, product, and strategy. Strategic Support: Prepare meeting briefs, internal notes, strategic presentations, and reports for internal and external stakeholders. Execution Oversight: Ensure momentum on founder-led decisions and push for structured execution across the company. Review & Planning: Assist in driving executive reviews, strategic offsites, and cross-functional planning sessions. Communication Facilitation: Act as a communication bridge ensuring clarity and alignment across teams and leadership. Thought Partnership: Synthesize data, frame discussion points, and offer insights and perspectives when needed. Relationship Building: Build trust with legacy team members and gently influence change across the organization. What You Will Bring: Experience: 2 to 4 years of experience (post-MBA preferred) in consulting, strategy, operations, or similar fast-paced roles. Business Acumen: A sharp understanding of how business decisions impact execution, people, and revenue. Adaptability: Ability to work with two very different founder styles analytical and instinctive and support both effectively. Structured Thinking: Strong analytical and problem-solving skills with the ability to bring order to ambiguity. Communication: Excellent written and verbal communication skills for diverse internal and external audiences. Execution Drive: A proactive mindset with a bias for action and follow-through on high-priority tasks. Emotional Intelligence: High EQ to navigate interpersonal dynamics, resolve conflicts, and influence stakeholders. What Will Make You Stand Out: Leadership Potential: A desire and capacity to grow into a future business leader. Organizational Savvy: Ability to drive outcomes without direct authority by influencing and collaborating. Observation & Insight: Capability to spot patterns, gaps, and opportunities in people, processes, and decisions. Resilience: Patience to win over legacy teams by adding consistent, real value not just positional authority. Curiosity: Strong interest in understanding how companies grow, scale, and navigate challenges from the inside out. Technical Skills and Qualification: Key Skills: Stakeholder Management, Strategic Planning, Internal Communications, Cross-Functional Collaboration, Data Synthesis, Presentation Design, Business Analysis, Meeting Management, Emotional Intelligence. Minimum Qualification: MBA, Degree in Computer Science, Information Technology, or a related field, or equivalent practical experience, from a reputed institution (02 years post-MBA work experience preferred).

Position Name : EA to COO Ports & Terminals Commercial, Operations and Engineering Job Band : 3 ROLES & RESPONSIBILITIES Job Purpose/Objective Assist COO Ports & Terminals Commercial, Operations and Engineering for Managing his office, and other teams as required. Handle all the administrative needs like scheduling appointments, answering phone calls, and replying to correspondence as necessary. Key responsibilities Manage scheduling for COO, meetings including agendas, Coordinate calendar management, as well as information flow as directed by the COO. Provide administrative support to the COO including mail, emails and handling phone calls COO as per guidance Manage Business travel, accommodation and logistics arrangements for the COO and the Regional teams reporting to COO as directed. Ensure all expenses reports such as travel claims, entertainment expenses, etc are submitted for approval. Maintenance of filing and contacts database. Maintain professionalism and strict confidentiality with all data, information and exchanges. Should be able to summarize, contextualize and analyse reports and data in collaboration with the relevant stakeholders and quickly turnaround relevant presentations / reports / data as needed. Liaison with Internal and External Stakeholdersas necessary from time to time. Support with onboarding of new team members. Maintain team leave records. QUALIFICATIONS & COMPETENCIES Skills and Competencies Should have done secretarial course Knowledge of shorthand. Good communication skills Strong organizational abilities and analytical skills Proficiency in using Microsoft Office especially excel and powerpoint Total experience of more than 8-10 years and should have worked with senior leadership for couple of years Pleasing and dynamic personality and should be a team player Ready to take up additional responsibility Proactive & Assertive. Delivers on time Educational Qualification (min) Graduation Range/ Min no of years - of overall Experience required : 7-10 years

Responsibilities: * Conduct interviews & counsel candidates * Manage attendance & leave requests * Schedule interviews & administer leaves * Execute recruitment process from sourcing to onboarding *Writing MOM's * Talent Acquisition Provident fund

Hiring for Executive Assistant to CEO Day Shift Fixed Saturday & Sunday off Package up to 5.5 LPA Location - Noida For more details Call @ 9899487873

Position: Executive Assistant To CEO Manage CEO's calendar and set up meetings Make travel and accommodation arrangements Day Shift Note - only female candidates required Package up to 6LPA Location - Noida Contact HR - 9899487873

Responsibilities : * Manage executive schedule & prioritize tasks * Coordinate meetings, prepare agendas & minutes * Draft letters, emails & reports * Oversee secretarial operation & office coordination Able to identify and respond to RFPs and Tenders