Executive Assistant

Job Title: Executive Assistant

Job SummaryThe Executive Assistant to the Managing Director in Real Estate plays a pivotal role in supporting high-level decision-making processes. This role requires a combination of strategic thinking, data analysis, and operational management to ensure the Managing Director's time is maximized, priorities are effectively addressed, and key business objectives are met.The EA will analyze market trends, prepare detailed reports, and provide insights critical to the Managing Director’s strategic initiatives, while also handling a range of administrative and project-related responsibilities.Key

ResponsibilitiesStrategic and Analytical Support

• Conduct in-depth analysis of market data and competitor performance.
• Prepare presentations, business cases, and strategic reports.
• Research industry trends, risks, and regulatory changes.

Project Coordination and Monitoring

• Manage strategic initiatives and project timelines.
• Coordinate with internal teams and external stakeholders.
• Maintain project trackers and provide regular updates.

Operational and Administrative Tasks

• Manage the MD’s calendar and strategic scheduling.
• Draft and proofread reports, correspondence, and agreements.
• Handle travel arrangements, logistics, and expense reporting.

Stakeholder Management

• Represent the MD in meetings and relay key directives.
• Build strong relationships with clients, investors, and vendors.

Qualifications and Skills:

Education and Experience:

• Bachelor's or Master’s in Business, Finance, Real Estate, or related field.

Analytical and Technical Skills

• Proficient in Excel (advanced functions, modeling, pivot tables).
• Familiarity with real estate tools (e.g., Argus, CoStar, REIS) will be a plus.
• Strong data analysis and insight presentation skills.

Soft Skills

• Excellent organizational and time management skills.
• Strong written and verbal communication.
• High integrity and discretion with confidential information.
• Proactive, anticipatory approach to problem-solving.

Preferred

• Knowledge of real estate regulations and market trends.

Skills (Shortened)

• Real estate market research & analysis
• Financial modeling & budgeting (Excel advanced)
• Project coordination & tracking
• Calendar & travel management
• Report & presentation preparation
• Stakeholder communication & relationship-building
• High discretion & professionalism
• Real estate tools: Argus, CoStar, REIS (preferred)

Working Conditions

• Full-time role; occasional extended hours may be required.